19 December 2022 System release updates

Improvements to the contract journey

We have made several improvements to the contract journey for employers and applicants. These changes include improvements to the content of secondment agreement templates, the ability to enter a contract start date in the past and the ability to download copies of organisation level contract templates to store offline. These improvements have increased flexibility in the contract journey and allow employers to issue back-dated contracts and agreements through the service to applicants who may already have started their job.

Improvements to the approval journey

We have made several improvements to the advert approval journey for employers, including the option for sequential approval and to add any documents required for internal approval processes. We have also added the ability to remove listings more easily at approvals stage, so approvers no longer have to reject the listing to remove it. This will allow employers to have more control over who needs to approve a listing at each point and reduce the amount of effort needed in the approval journey.

Improvements to the safeguarding questions

In line with guidance from Unlock National Association of Ex-Offenders, employers can now choose not to include questions about cautions and convictions on a job listing.

Copy listing improvements

We have extended the ability to copy a listing and transfer applicants to the copied listing into shortlisting stage. This allows employers to easily sort applicants on listings with a high volume of applications.

Move applicants between listings

We have added functionality to copy an applicant to a different listing in another organisation’s NHS Jobs account. This allows employers to easily share details of quality applicants who they identify as suitable for a role other than the one they applied for. It can also support centralised recruitment initiatives.

Change published listing stage

We have added the ability to change a published listing with no applicants immediately to shortlisting, interview or ready to offer stage. This allows employers to manually add applicants to a listing at the correct stage, where their recruitment may have already begun outside of the service.

New CSV download

Recruiting Managers, Recruitment Administrators and Team Managers can now download a CSV file of anonymised applications before the shortlisting stage. Employers will be able to use the new download to manage their recruitment campaigns more easily before a shortlist has been selected. For example, to record notes for high volumes of applicants that are shortlisted offline.