PCN Operations Assistant

Job summary

We are looking for a experienced Operations Assistant to join our existing team. The role is a very varied one; our current team is highly skilled and due to internal promotion we are recruiting for this role, You will help with the workload across our 6 member practices. This will suit someone who has experience in an administration background and ideally in general practice. This is a wonderful opportunity to further your development and learn new skills in a fast paced enviroment. Please see uploaded job specification document for full details

Main duties of the job

Overall Management of the clinical rotas on our integrated SystmOne module, including creation of the new rotas and amendments of existing

Provide day to day operational support to PCN staff, as well as managing day to day practical issues that arise across the PCN

Creating agendas and document bundles for meetings e.g., our 6 weekly Leadership meetings & Members Board meetings

Taking clear and well presented minutes from the Members Board.

Setting up meetings for staff across the PCN, in particular the Leadership Team.

Setting up each staff members annual appraisal

Assisting the Operational TL with TeamNet- Annual leave system

Setting up interviews for short listed candidates, inviting and preparing interview packs for the panel

Liaising with the successful candidate to complete onboarding checks- DBS & references

Create and distribute the WLPCN newsletter

Making sure all PCN documents are kept up to date with relevant information.

Overall responsibility of setting up Target afternoons, creating agendas, booking venues, and keeping staff up to date

Manage and order supplies for the PCN e.g., office supplies & scrubs

This list is not exhaustive and the postholder will be required to take on additional grade appropriate tasks as the PCN continues to mature.

About us

Service Description

West Leeds Primary Care Network provides enhanced clinical services for six GP surgeries across the Pudsey and Bramley area, with a patient population of approximately 70k.

West Leeds PCN currently benefits from the following clinical teams, directly employed by us:

Pharmacists and Pharmacy Technicians

Community Wellbeing Advisers- Social Prescribers

Health Care Assistants

Dietitians

Learning Disability & Severe Mental Illness Care Co-ordinator

Highly-skilled prescribing Frailty & Home visiting team- Advanced Clinical Practitioners and Associate Clinical Practitioners

Health & Wellbeing Coach

Specialist nurses