Job summary
The ideal candidate will work as part of the administrative team under the guidance of the Practice Manager, providing comprehensive administrative support to the Practice.
Main duties of the job
The candidate will summarise and Read Code patient records into the Practices computer system to a high standard and in accordance with the Practices protocol. They will scan documents onto patients record using the Electronic health care system (EMIS).
The job description sets out the main duties of the post at
the date it was created, such duties can vary from time to time without
changing the general character of the post to the needs of the practice.
About us
Rotherfield Surgery
The practice area covers Crowborough, Rotherfield and surrounding areas and its team provide health care for almost 7000 patients and is supported by a Community Health Team that includes Health Visitors, District Nurses and Midwives.
Sussex Primary Care
Our Head Office team and Board offer a mix of clinical and corporate expertise, experience of delivering high-quality NHS services and local knowledge to support primary care.
Were here to support GP partners, practice staff and patient services, while helping to maintain and strengthen the local identity and clinical leadership of each of our practices.
Job description
Job responsibilities
Medical Record Summarising:
- To maintain an accurate medical summary of patient notes on the computer record.
- Summarising new patient records to a high standard and according to set protocols and timescales agreed by the Practice.
- Checking and ensuring the integrity of electronically received records from other GP Practices.
- Restructuring existing computerised records.
- Maintaining structure in the computerised record when recording new information.
- Ensuring that information from letters and other notifications received are coded onto the clinical computer system accurately and in a timely fashion.
- Assisting GPs with queries related to medical records.
- Supporting colleagues within the administration team with other duties as appropriate and required.
- To record sensitive information e.g. HIV status, child protection register.
- Scanning and matching of patient related documentation and attaching scanned documents to patients healthcare records followed by proper read code where applicable.
General Administration
- To take and process telephone calls in an appropriate manner which will involve contact with patients, carers and health professionals.
- Filing and retrieving paperwork as necessary.
- Photocopying paperwork / patient notes as required.
- QOF and recall patients for their reviews.
General Practice
- Ensure the Practices ongoing compliance with the CQCs (Care Quality Commission) essential standards of quality and safety.
- Take an active part in the appraisal process.
- Comply with all relevant Health and Safety regulations and assist the practice in the implementation of its own Health and Safety Policy.
- Comply with and actively promote the Practices Equality and Diversity Policy.
- Support sustainability practices and recognise the shared responsibility of carrying out duties in a resource efficient way.
- Undertake any other duties as appropriate.
- Communication effectively with other team members, patients and carers.
Educational Responsibilities
- Ensure an up to date knowledge of practice policy and procedures relating to this post.
- Attend relevant training courses as requested by the management team.
- Participate in the training and induction of any new or existing staff.
- Participate in further personal or practice development of I.T.
Personal Responsibilities
- Observe confidentiality at all times.
- Present and conduct yourself in a professional manner at all times.
- Wear the required uniform/business dress.
- Attend any practice meetings thought to be appropriate.
- Ensure an up to date knowledge of data protection issues relating to the post.
- Report and record all accidents in accordance with the Health and Safety at Work Act 1974.
Job description
Job responsibilities
Medical Record Summarising:
- To maintain an accurate medical summary of patient notes on the computer record.
- Summarising new patient records to a high standard and according to set protocols and timescales agreed by the Practice.
- Checking and ensuring the integrity of electronically received records from other GP Practices.
- Restructuring existing computerised records.
- Maintaining structure in the computerised record when recording new information.
- Ensuring that information from letters and other notifications received are coded onto the clinical computer system accurately and in a timely fashion.
- Assisting GPs with queries related to medical records.
- Supporting colleagues within the administration team with other duties as appropriate and required.
- To record sensitive information e.g. HIV status, child protection register.
- Scanning and matching of patient related documentation and attaching scanned documents to patients healthcare records followed by proper read code where applicable.
General Administration
- To take and process telephone calls in an appropriate manner which will involve contact with patients, carers and health professionals.
- Filing and retrieving paperwork as necessary.
- Photocopying paperwork / patient notes as required.
- QOF and recall patients for their reviews.
General Practice
- Ensure the Practices ongoing compliance with the CQCs (Care Quality Commission) essential standards of quality and safety.
- Take an active part in the appraisal process.
- Comply with all relevant Health and Safety regulations and assist the practice in the implementation of its own Health and Safety Policy.
- Comply with and actively promote the Practices Equality and Diversity Policy.
- Support sustainability practices and recognise the shared responsibility of carrying out duties in a resource efficient way.
- Undertake any other duties as appropriate.
- Communication effectively with other team members, patients and carers.
Educational Responsibilities
- Ensure an up to date knowledge of practice policy and procedures relating to this post.
- Attend relevant training courses as requested by the management team.
- Participate in the training and induction of any new or existing staff.
- Participate in further personal or practice development of I.T.
Personal Responsibilities
- Observe confidentiality at all times.
- Present and conduct yourself in a professional manner at all times.
- Wear the required uniform/business dress.
- Attend any practice meetings thought to be appropriate.
- Ensure an up to date knowledge of data protection issues relating to the post.
- Report and record all accidents in accordance with the Health and Safety at Work Act 1974.
Person Specification
Qualifications
Essential
- A standard level of education to GCSE level or equivalent
Knowledge/Skills
Essential
- A sound knowledge of the working of general practice, including clinical computer systems.
- Familiarity with drug names and terminology.
- Attention to detail
- The ability to work unsupervised
- The ability to use own initiative within the set parameters
- Effective communication skills, verbal and written
- Good interpersonal and leadership skills
- Computer literate
Experience
Essential
- Experience of working in GP practice / NHS provider for at least 1 year.
Person Specification
Qualifications
Essential
- A standard level of education to GCSE level or equivalent
Knowledge/Skills
Essential
- A sound knowledge of the working of general practice, including clinical computer systems.
- Familiarity with drug names and terminology.
- Attention to detail
- The ability to work unsupervised
- The ability to use own initiative within the set parameters
- Effective communication skills, verbal and written
- Good interpersonal and leadership skills
- Computer literate
Experience
Essential
- Experience of working in GP practice / NHS provider for at least 1 year.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
