Job summary
Recruitment Administrator, Hybrid working
gtd healthcare is one of the largest NHS commissioned Primary and Urgent care providers in North West England. Based in Denton, Manchester, we have a an excellent opportunity for a Recruitment Administrator to join our growing Recruitment Team.
The Recruitment Administrator will work as part of the Recruitment Team and wider Peoples Service Team, providing administrative support to all recruitment processes across the organisation.
We are a supportive and forward-thinking recruitment team, committed to delivering a high-quality recruitment and onboarding service to candidates and hiring managers in a busy and demanding environment.
We are looking for a motivated individual with previous admin experience to join our team, working alongside our Recruitment Administrators and under the guidance of our Recruitment Advisor and Recruitment Business Partner, we are looking for a team player who:
- Has excellent organisation and prioritisation ability.
- Maintains high attention to detail and accuracy in their work.
- Is a confident and capable IT user and learns systems quickly.
- Has excellent communication skill.
Main duties of the job
The Recruitment Administrator will be required to work flexibly across multidisciplinary teams and a wide variety of roles & candidates, taking responsibility for the administration, compliance & on-boarding of new starters, predominantly Medical & Clinical candidates across the organization.
- Support the recruitment advisor as required in the initial stages of recruitment, such as providing information to hiring managers (e.g. previous adverts or job descriptions), placing adverts, collating applications and arranging interview dates/times.
- Carry out the recruitment process for medical/clinical agency staff, and self-employed/ contracting GPs. This includes liaising with recruitment agencies and internal recruiting managers, setting up interviews, and ensuring all pre-employment checks are received prior to start date.
- Regularly review the compliance of agency and self-employed/contracting staff, ensuring relevant professional registrations, qualifications, etc. are up to date in order for the individual to continue working.
- Regularly review the compliance of direct employees, ensuring relevant professional registrations, qualifications, etc. are up to date in order for the individual to continue working.
- Coordinate onboarding processes by organising and conducting corporate inductions and liaising with other departments to make day one arrangements.
About us
At gtd healthcare we believe we do things differently. Our not-for-profit ethos, with a drive to innovate care offers patients the best experience possible and a unique opportunity to transform services.
We are keen to develop and support staff to excel their career aspirations whilst making a positive difference to patients and the community. We put our people at the heart of everything we do. We are a values driven organisation and we are passionate about providing the best possible healthcare for our patients.
Benefits package
As an employee of gtd healthcare, you'll be able to take advantage of our benefits package, including:
- working for a values-driven organisation;
- Real living wage employer;
- access to Wagestream, which provides flexible and on-demand access to stream your pay during the month, in real-time, when picking-up extra shifts;
- 30 days annual leave, rising to 32 after five years of continuous service;
- flexible pension benefits including NHS pension scheme;
- flexible working hours and policies;
- family friendly and carer policies;
- opportunities to apply for innovation and quality awards;
- access to gtd healthcares wellbeing initiatives, which offer a wide range of tools and resources;
- gtd healthcare social and fun activities;
- cycle to work scheme.
Job description
Job responsibilities
- Manage emails received to the generic inbox and answer day to day queries regarding the recruitment of directly-employed staff.
- Support the recruitment advisor as required in the initial stages of recruitment, such as providing information to hiring managers (e.g. previous adverts or job descriptions), placing adverts, collating applications and arranging interview dates/times.
- Carry out the recruitment process for medical/clinical agency staff, and self-employed/ contracting GPs. This includes liaising with recruitment agencies and internal recruiting managers, setting up interviews, and ensuring all pre-employment checks are received prior to start date.
- Liaise with recruitment agencies regarding setting up agreeable terms of business, with support from the Recruitment Business Partner.
- Regularly review the compliance of agency and self-employed/contracting staff, ensuring relevant professional registrations, qualifications, etc. are up to date in order for the individual to continue working.
- Regularly review the compliance of direct employees, ensuring relevant professional registrations, qualifications, etc. are up to date in order for the individual to continue working.
- Advertise all vacancies as required for the organisation, including internally and externally, utilising a range of different job boards.
- Collate candidate applications in a timely manner after the advert closes and circulate to recruiting managers.
- Coordinate the interview processes, including arranging interview days and assessment centres, and ensuring relevant interview questions are used.
- Action offers of employment in line with the KPI timeframe, including sending offer letters and contracts. Ensure consistency is applied in all offers of employment, e.g. in salaries being offered.
- Ensure that new starters are ready to join the organisation in a timely manner, including by ensuring pre-employment checks are completed, uniform is ordered and ID badges are generated.
- Coordinate onboarding processes by organising and conducting corporate inductions and liaising with other departments to make day one arrangements.
- Action new starters on the HR system, ensuring the correct organisation structure and terms and conditions are applied. Ensure Employees have access to the Staff Intranet & Employee Self-Serve.
- Support the running of recruitment reports for the business and for colleagues within the People Services team.
- Contribute to maintaining GDPR compliance in our data processing activities by ensuring employee data is processed in line with regulations, and disposed of accordingly.
- Promote Equality and Diversity as part of the culture of the organisation.
Job description
Job responsibilities
- Manage emails received to the generic inbox and answer day to day queries regarding the recruitment of directly-employed staff.
- Support the recruitment advisor as required in the initial stages of recruitment, such as providing information to hiring managers (e.g. previous adverts or job descriptions), placing adverts, collating applications and arranging interview dates/times.
- Carry out the recruitment process for medical/clinical agency staff, and self-employed/ contracting GPs. This includes liaising with recruitment agencies and internal recruiting managers, setting up interviews, and ensuring all pre-employment checks are received prior to start date.
- Liaise with recruitment agencies regarding setting up agreeable terms of business, with support from the Recruitment Business Partner.
- Regularly review the compliance of agency and self-employed/contracting staff, ensuring relevant professional registrations, qualifications, etc. are up to date in order for the individual to continue working.
- Regularly review the compliance of direct employees, ensuring relevant professional registrations, qualifications, etc. are up to date in order for the individual to continue working.
- Advertise all vacancies as required for the organisation, including internally and externally, utilising a range of different job boards.
- Collate candidate applications in a timely manner after the advert closes and circulate to recruiting managers.
- Coordinate the interview processes, including arranging interview days and assessment centres, and ensuring relevant interview questions are used.
- Action offers of employment in line with the KPI timeframe, including sending offer letters and contracts. Ensure consistency is applied in all offers of employment, e.g. in salaries being offered.
- Ensure that new starters are ready to join the organisation in a timely manner, including by ensuring pre-employment checks are completed, uniform is ordered and ID badges are generated.
- Coordinate onboarding processes by organising and conducting corporate inductions and liaising with other departments to make day one arrangements.
- Action new starters on the HR system, ensuring the correct organisation structure and terms and conditions are applied. Ensure Employees have access to the Staff Intranet & Employee Self-Serve.
- Support the running of recruitment reports for the business and for colleagues within the People Services team.
- Contribute to maintaining GDPR compliance in our data processing activities by ensuring employee data is processed in line with regulations, and disposed of accordingly.
- Promote Equality and Diversity as part of the culture of the organisation.
Person Specification
Skills and attributes
Essential
- Excellent organisational skills with an eye for detail.
- Excellent interpersonal and communication skills.
- Ability to work as part of a team.
- Ability to work on own initiative.
- Ability to maintain confidentiality.
- Relaxed and flexible approach to work.
- Ability to work under pressure.
- Reliable and punctual.
- Ability to work closely with staff at all levels within the organisation.
Qualifications
Essential
- Good standard of education with a minimum of 5 c grade GCSEs including Maths and English or equivalent.
Desirable
- CIPD qualification or similar.
Experience
Essential
- Experience of using Microsoft Office.
Desirable
- Experience of HR systems i.e. iTrent/RotaMaster
- Experience of minute taking.
- Experience of working in an HR environment.
- Experience of supporting recruitment processes.
Person Specification
Skills and attributes
Essential
- Excellent organisational skills with an eye for detail.
- Excellent interpersonal and communication skills.
- Ability to work as part of a team.
- Ability to work on own initiative.
- Ability to maintain confidentiality.
- Relaxed and flexible approach to work.
- Ability to work under pressure.
- Reliable and punctual.
- Ability to work closely with staff at all levels within the organisation.
Qualifications
Essential
- Good standard of education with a minimum of 5 c grade GCSEs including Maths and English or equivalent.
Desirable
- CIPD qualification or similar.
Experience
Essential
- Experience of using Microsoft Office.
Desirable
- Experience of HR systems i.e. iTrent/RotaMaster
- Experience of minute taking.
- Experience of working in an HR environment.
- Experience of supporting recruitment processes.
