Job summary
gtd healthcare is one of the largest NHS commissioned Primary and Urgent care providers in North West England. Based in Denton, Manchester, we have an excellent and exciting opportunity for an academy Placement Facilitator to join our growing academy team.
The academy Placement Facilitator will be responsible for supporting the gtdacademy team and the wider business in organising, coordinating, and reviewing the placement of students across a variety of functions.
The successful candidate will contribute to
providing a high quality training service by liaising with both internal and external
customers and ensuring a positive experience with gtd healthcare and the academy.
We are keen to develop and support staff to excel their career aspirations whilst making a positive difference to patients and the community. We put our people at the heart of everything we do. We are a values driven organisation and we are passionate about providing the best possible healthcare for our patients.
Interview date: Tuesday 12th September 2023
Main duties of the job
- Responsible for handling/responding to all queries regarding external students/placements directed to the gtd academy email inbox.
- Support for training sessions and academy meetings, including setting up
dates/times, managing the booking process/attendance list, liaising with
trainers.
- Provide administrative support to meetings related to the academy including taking minutes, circulating agendas and creating action lists.
- Organise, produce and support the distribution of academy material relating to
students and placements.
- Support the maintenance of the Digital Apprenticeship System and monitoring
use of the Apprenticeship levy.
- Ensure regular reviews are taking place with the apprenticeship cohort and
escalate any issues that may arise to the academy Manager.
- Support the coordination and administration relating to student placements.
- Act as the main point of contact with external providers e.g. Higher Education
Institutions and Colleges, including attending meetings where appropriate.
- Devise learner placement timetables/ programmes, supported by members of
the trainee working group/ key individuals for time spent on site, including
ensuring reminders are sent to key individuals, relevant paperwork is shared,
etc.
- Coordinate the completion of annual audits for placement bases across gtd
healthcare.
- Maintain the academy/finance placement tracker to support seamless and
efficient receipt of funding for trainees.
- For further details, please refer to the job description.
About us
At gtd healthcare we believe we do things differently. Our not-for-profit ethos, with a drive to innovate care offers patients the best experience possible and a unique opportunity to transform services.
We are keen to develop and support staff to excel their career aspirations whilst making a positive difference to patients and the community. We put our people at the heart of everything we do. We are a values driven organisation and we are passionate about providing the best possible healthcare for our patients.
Benefits package
As an employee of gtd healthcare, you'll be able to take advantage of our benefits package, including:
- working for a values-driven organisation;
- Real living wage employer;
- access to Wagestream, which provides flexible and on-demand access to stream your pay during the month, in real-time, when picking-up extra shifts;
- 30 days annual leave, rising to 32 after five years of continuous service;
- flexible pension benefits including NHS pension scheme;
- flexible working hours and policies;
- family friendly and carer policies;
- opportunities to apply for innovation and quality awards;
- access to gtd healthcares wellbeing initiatives, which offer a wide range of tools and resources;
- gtd healthcare social and fun activities;
- cycle to work scheme.
Job description
Job responsibilities
- Responsible for handling/responding to all queries regarding external students/placements directed to the gtd academy email inbox.
- Provide administration support for training sessions, including setting up dates/times, managing the booking process/attendance list, liaising with trainers. Follow up after training sessions have taken place to issue certificates/evaluation forms and update training records.
- Be competent in the use of academy learning lounge and be trained to administration level, acting as a super user and be able to train others.
- Provide administrative support to meetings related to the academy. This will include taking minutes, circulating agendas, creating action lists, etc.
- Organise, produce and support the distribution of academy material relating to students and placements, e.g. to individuals, on the staff intranet, via newsletter, to external contacts.
- Support the maintenance of the Digital Apprenticeship System and monitoring use of the Apprenticeship levy.
- Ensure regular reviews are taking place with the apprenticeship cohort and escalate any issues that may arise to the academy Manager.
- Support the coordination and administration relating to student placements, including logging student details, ensuring receipt of relevant paperwork/information and liaising with external providers where appropriate.
- Act as the main point of contact with external providers e.g. Higher Education Institutions and Colleges, including attending meetings where appropriate.
- Maintenance of central database for ongoing placements and associated details.
- Maintenance of placement calendar, both monthly and annually, including sharing these with relevant stakeholders as required.
- Be an active member of the trainee working group and be committed to working closely with other members to strive to continuously enhance learner experience.
- Devise learner placement timetables/programmes , supported by members of the trainee working group/key individuals for time spent on site, including ensuring reminders are sent to key individuals, relevant paperwork is shared, etc.
- Liaise with operational teams to ensure students are attending as planned, periodic reviews take place depending on length of placement, and to obtain feedback from the student both during and after the placement.
- Undertake 8-weekly review meetings with learners, supported by clinical leads where appropriate.
- Create, maintain and deliver the induction for student placements, including key details and information useful for the individual.
- Be responsible for coordinating the GP registrar cohort, and escalating issues where required, e.g., to the Academy Manager and externally. This will include maintaining current registrar details (including new intakes), organising induction and education sessions.
- Support the maintenance of a pool of assessors and supervisors by maintaining a database of suitably trained staff and identifying where further cohorts are required to meet training delivery. Manage the administration of organising training sessions, etc. for this faculty group.
- Create and maintain an annual calendar of internal and external trainees.
- Coordinate the completion of annual audits for placement bases across gtdhealthcare.
- Maintain the academy/finance placement tracker to support seamless and efficient receipt of funding for trainees.
- Maintain external trainee trackers including the NHS England Workforce Planning and Intelligence tracker on behalf of gtd healthcare.
- Ensuring correct use and application of academy branding across platforms including in training sessions and placement resources and documentation.
- Supporting migration of information into academy branded templates where appropriate, e.g. training presentations, etc.
- Support maintenance of the academy extranet page and webpage in relation to academy communication, resources and information, placement and trainee content.
- Support regular reporting regarding placements, apprenticeships and registrars, and maintaining academy KPIs.
Job description
Job responsibilities
- Responsible for handling/responding to all queries regarding external students/placements directed to the gtd academy email inbox.
- Provide administration support for training sessions, including setting up dates/times, managing the booking process/attendance list, liaising with trainers. Follow up after training sessions have taken place to issue certificates/evaluation forms and update training records.
- Be competent in the use of academy learning lounge and be trained to administration level, acting as a super user and be able to train others.
- Provide administrative support to meetings related to the academy. This will include taking minutes, circulating agendas, creating action lists, etc.
- Organise, produce and support the distribution of academy material relating to students and placements, e.g. to individuals, on the staff intranet, via newsletter, to external contacts.
- Support the maintenance of the Digital Apprenticeship System and monitoring use of the Apprenticeship levy.
- Ensure regular reviews are taking place with the apprenticeship cohort and escalate any issues that may arise to the academy Manager.
- Support the coordination and administration relating to student placements, including logging student details, ensuring receipt of relevant paperwork/information and liaising with external providers where appropriate.
- Act as the main point of contact with external providers e.g. Higher Education Institutions and Colleges, including attending meetings where appropriate.
- Maintenance of central database for ongoing placements and associated details.
- Maintenance of placement calendar, both monthly and annually, including sharing these with relevant stakeholders as required.
- Be an active member of the trainee working group and be committed to working closely with other members to strive to continuously enhance learner experience.
- Devise learner placement timetables/programmes , supported by members of the trainee working group/key individuals for time spent on site, including ensuring reminders are sent to key individuals, relevant paperwork is shared, etc.
- Liaise with operational teams to ensure students are attending as planned, periodic reviews take place depending on length of placement, and to obtain feedback from the student both during and after the placement.
- Undertake 8-weekly review meetings with learners, supported by clinical leads where appropriate.
- Create, maintain and deliver the induction for student placements, including key details and information useful for the individual.
- Be responsible for coordinating the GP registrar cohort, and escalating issues where required, e.g., to the Academy Manager and externally. This will include maintaining current registrar details (including new intakes), organising induction and education sessions.
- Support the maintenance of a pool of assessors and supervisors by maintaining a database of suitably trained staff and identifying where further cohorts are required to meet training delivery. Manage the administration of organising training sessions, etc. for this faculty group.
- Create and maintain an annual calendar of internal and external trainees.
- Coordinate the completion of annual audits for placement bases across gtdhealthcare.
- Maintain the academy/finance placement tracker to support seamless and efficient receipt of funding for trainees.
- Maintain external trainee trackers including the NHS England Workforce Planning and Intelligence tracker on behalf of gtd healthcare.
- Ensuring correct use and application of academy branding across platforms including in training sessions and placement resources and documentation.
- Supporting migration of information into academy branded templates where appropriate, e.g. training presentations, etc.
- Support maintenance of the academy extranet page and webpage in relation to academy communication, resources and information, placement and trainee content.
- Support regular reporting regarding placements, apprenticeships and registrars, and maintaining academy KPIs.
Person Specification
Qualifications
Essential
- Good standard of education, with a minimum of 5 c grade GCSEs including Maths and English or equivalent.
Skills and Attributes
Essential
- Excellent interpersonal and communication skills.
- Excellent organisation skills and attention to detail.
- Good knowledge of Microsoft Office applications
- Able to work autonomously and show initiative.
- Able to work as part of a team.
- Full driving license and ability to travel occasionally across Greater
- Manchester and Lancashire.
Experience
Essential
- Working in an administrative, office role/environment.
Desirable
- Working in a training/learning and development setting or department.
- Experience of facilitating trainees and/or placements
- Working for the NHS or in a healthcare setting.
- Working with a learning management system (e-learning & training platform).
- Providing administration support for meetings.
Person Specification
Qualifications
Essential
- Good standard of education, with a minimum of 5 c grade GCSEs including Maths and English or equivalent.
Skills and Attributes
Essential
- Excellent interpersonal and communication skills.
- Excellent organisation skills and attention to detail.
- Good knowledge of Microsoft Office applications
- Able to work autonomously and show initiative.
- Able to work as part of a team.
- Full driving license and ability to travel occasionally across Greater
- Manchester and Lancashire.
Experience
Essential
- Working in an administrative, office role/environment.
Desirable
- Working in a training/learning and development setting or department.
- Experience of facilitating trainees and/or placements
- Working for the NHS or in a healthcare setting.
- Working with a learning management system (e-learning & training platform).
- Providing administration support for meetings.
