Manston Surgery Care Navigator/Receptionist

Job description

Job responsibilities

MAIN DUTIES AND RESPONSIBILITIES

To welcome patients presenting either in person or by telephone; ensuring you respond promptly and positively.

Book appointments for patients and cancel appointments where needed.

Support patients in navigating to the most appropriate service, which may include informing patients of external health care providers and online services.

Effectively handle all queries that present at the practice; problem solving, signposting and escalation of matters, as appropriate.

Ensure patient records are accurate and kept up to date and that all patient contacts are documented in the system using the Care Navigation Template.

Initiating contact with and responding to requests from patients, other team members and associated healthcare providers.

Carrying out administrative duties which include scanning, tasks, out of hours reports, new patient registrations (including basic urine dip), opening and sorting of post (both internal and external), photocopying reports, updating patient details, filing INR reports and data inputting as requested.

Processing medication requests, including issuing repeat medication and appliance items, as well as forwarding patient requests onto the practice pharmacy team/on-call GP.

Communicating effectively with local pharmacy staff and resolving/investigating any queries they may have.

Processing e-consults via system one and triaging the patient accordingly using signposting where necessary.

Opening up/locking up of practice premises and maintaining security in accordance with practice protocols.

Carry out chronic disease recalls and vaccination campaigns, booking relevant appointments working from a list to ensure clinics are fully utilised

Informing patients of test results and following up with instructions from clinicians.

Keeping the reception area and notice boards clean, tidy and up to date.

Taking payments for private documents from patients and providing receipts

Support all clinical staff with general tasks as required.

Assisting the Site Co-ordinator with weekly fire alarm checks and weekly/monthly legionella testing, when required.

Assisting the Site Co-ordinator with weekly room plans and petty cash records, when required.

To be able to work with people from a wide variety of cultures and backgrounds, and people with disabilities and learning difficulties, and to be able to communicate with them (and, when necessary, their carers) appropriately to facilitate their care and understanding of their care within the service.

Attend and positively contribute to team meetings.

Fully comply with all company Health and Safety requirements, including reporting all accidents, near accidents, and hazards.

Treat all patients fairly and with respect.

Provide cover across all sites as required

This is not an exhaustive list, and it is expected that this role will develop as the business grows.

PERSONAL SPECIFICATION

• Excellent Customer Service experience
• Computer literate in Word and Outlook
• Good Listening skills and attention to detail and accuracy
• Professional verbal and written communication skills are essential
• Excellent command of spoken and written English
• Able to demonstrate flexibility and adaptability in a changing environment
• Able to work constructively with internal and external parties to resolve issues
• Ability to work under pressure while maintaining a positive professional attitude
• Ability to work as part of the team
• Able to multi-task
• Knowledge of medical terminology (desirable)
• Be familiar with and adhere to the practice safeguarding policies, procedures and guidance for both children and adults at risk of abuse or neglect. This must be in conjunction with the Multi-agency Safeguarding Children and Safeguarding Adults at risk of abuse or neglect Policy, protocols and guidance.
• All employees should undertake mandatory safeguarding children, adults, and MCA training (as appropriate to role) including updates and other professional development activities to ensure training compliancy.

Person Specification

Experience

Essential

• Excellent Customer Service experience
• Computer literate in Word and Outlook
• Good Listening skills and attention to detail and accuracy
• Professional verbal and written communication skills are essential
• Excellent command of spoken and written English
• Able to demonstrate flexibility and adaptability in a changing environment
• Able to work constructively with internal and external parties to resolve issues
• Ability to work under pressure while maintaining a positive professional attitude
• Ability to work as part of the team
• Able to multi-task

Desirable

• Knowledge of medical terminology
• Be familiar with and adhere to the practice safeguarding policies procedures and guidance for both children and adults at risk of abuse or neglect. This must be in conjunction with the Multi-agency Safeguarding Children and Safeguarding Adults at risk of abuse or neglect Policy protocols and guidance.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

South and East Leeds GP Group

Address

Manston Surgery

Station Road

Crossgates

Leeds

LS15 8BZ

Employer's website

https://www.seleedsgpgroup.nhs.uk/ (Opens in a new tab)