Job summary
We are looking for a Recruitment and Onboarding Officer to join our small HR team at Independent Health Group. This exciting opportunity would suit a highly motivated and proactive individual, ideally with previous experience of the recruitment process. This is a full time role, 37.5 hours per week, worked between Monday to Friday. The role will be based at our Head Office in Peasedown St John but there will also be opportunity to work remotely from home.
We are a small and friendly team here at Independent Health group who strive to offer flexible working and career progression to our staff.In addition to a competitive salary, Independent Health Group offers an employer pension contribution of
6% of your earnings. We also offer 25 days annual leave, a day off for your birthday (if it falls on one of
your working days), bank holidays, plus the option to buy up to a further 2 weeks of annual leave.
We regret that we are unable to provide working visa's currently so applicants must have the right to work in the UK.
Main duties of the job
Working under the supervision of the HR Manager the role of
the Recruitment & Onboarding Officer is to ensure that Independent Health Group
has the workforce it needs to deliver the highest standards of care. Following
the process from advertising a role to issuing employment contracts, ensuring
all new starters are compliant with NHS safer recruitment standards and
legislation.
About us
Independent Health Group really is a values-based organisation.
-Patients come first.
-Excellence through continuous improvement.
-Teamwork underpins all we do.
As a result, we really make a difference to patients by delivering excellent out-of-hospital surgery in the
community, closer to peoples home. Working for a small/medium-sized enterprise is quite different to
being part of a large acute trust. We adhere to the same high standards of clinical care and governance
but can be more fleet of foot. It also requires us to be more versatile.
Everything we do is about people those we care for, and those who work for us. All our staff believe that patients are our top
priority, feel the care we offer is good enough for their friends and family and would recommend us as a
place to work.
We were set up in 2004 by Dr Matthew Wordsworth with the aim of offering patients the choice of being
treated out of hospital, closer to home. Our aim was to be a
leading provider of community-based diagnostic and treatment services of the highest quality,
where patients always come first.
In the summer of 2022 we have proven this, with our Outstanding CQC rating!
Since 2004 we have grown the range of services we offer, and the sites we work from, but we still
believe that Independent Health Group offers you an opportunity to make a real difference to patients
care and treatment.
We pride ourselves on the quality of care we offer our patients.
Job description
Job responsibilities
Main
Responsibilities:
Resourcing
- Under the guidance of
the HR Manager, manage all aspects of recruitment activity ensuring compliance
with legislation and recruitment best practice.
- To place adverts on
behalf of managers, ensuring that details are accurate. To liaise with recruiting managers about
where to place adverts, closing dates, interview dates etc.
- To efficiently close
adverts on behalf of managers and provide them with applications for
shortlisting.
- To monitor
recruitment and advise managers when it may be appropriate to extend or shorten
the period of advertising.
- To arrange interviews
for managers, including sending out invite letters to candidates, and support
them with room bookings if necessary.
- To advise candidates
who are not shortlisted for interview and provide feedback given from hiring
manager.
- Work in partnership
with hiring managers to shortlist candidates and support the candidate
selection process.
- Manage the end-to-end
candidate journey creating a positive and engaging experience.
- Proactively source
candidates using a variety of sources which produce high quality candidates.
- Optimise the
recruitment tools available, including use of social media platforms, to
generate interesting, innovative, and timely content to drive our Employer of
Choice proposition.
- Develop and implement
effective recruitment campaigns including participating in local job fairs and
build relationships with local colleges.
- Ensure compliance
with the Independent Health Group Equality & Diversity Policy, in respect
of all recruitment processes.
- Provide advice on
recruitment and resourcing including drafting job descriptions and recruitment
materials as required.
- To report on
recruitment activity and act where standards are missed.
Onboarding
- Complete recruitment
and new starter processes, ensuring recruitment and pre-employment checks are
completed and recorded accurately and in a timely manner.
- To ensure when
candidates are offered a role that appropriate onboarding administration is
undertaken to enable them to become an employee. This includes sending conditional offer
letters, undertaking reference and ID checks, DBS checks, professional
registration checks, pre-employment health checks etc. To escalate any concerns
to the HR Manager as appropriate.
- To advise managers
once all necessary onboarding has been undertaken and support them with
administrative tasks necessary for arranging start dates for new employees
(e.g., IT starter forms).
- To maintain and
develop the HR recruitment database in order for the HR team to provide SMT
with timely and accurate information.
- To monitor SLAs and
raise any concerns appropriately if there is any slippage.
- Under the supervision
of the HR Manager, to draw up contracts of employment and send them out to new
employees along with other supporting documents for their induction.
- To ensure that new
employees are set up with access to the necessary systems, e.g., annual leave
recording system, training database, online training system (e-lfh) etc.
Project work
- To support the HR
Manager create a robust Resourcing Strategy
- As requested by the
HR Manager, to undertake project work that supports Independent Health Group
strategic objectives and makes IHG a great place to work.
- To represent the HR
Team at various project groups
Job description
Job responsibilities
Main
Responsibilities:
Resourcing
- Under the guidance of
the HR Manager, manage all aspects of recruitment activity ensuring compliance
with legislation and recruitment best practice.
- To place adverts on
behalf of managers, ensuring that details are accurate. To liaise with recruiting managers about
where to place adverts, closing dates, interview dates etc.
- To efficiently close
adverts on behalf of managers and provide them with applications for
shortlisting.
- To monitor
recruitment and advise managers when it may be appropriate to extend or shorten
the period of advertising.
- To arrange interviews
for managers, including sending out invite letters to candidates, and support
them with room bookings if necessary.
- To advise candidates
who are not shortlisted for interview and provide feedback given from hiring
manager.
- Work in partnership
with hiring managers to shortlist candidates and support the candidate
selection process.
- Manage the end-to-end
candidate journey creating a positive and engaging experience.
- Proactively source
candidates using a variety of sources which produce high quality candidates.
- Optimise the
recruitment tools available, including use of social media platforms, to
generate interesting, innovative, and timely content to drive our Employer of
Choice proposition.
- Develop and implement
effective recruitment campaigns including participating in local job fairs and
build relationships with local colleges.
- Ensure compliance
with the Independent Health Group Equality & Diversity Policy, in respect
of all recruitment processes.
- Provide advice on
recruitment and resourcing including drafting job descriptions and recruitment
materials as required.
- To report on
recruitment activity and act where standards are missed.
Onboarding
- Complete recruitment
and new starter processes, ensuring recruitment and pre-employment checks are
completed and recorded accurately and in a timely manner.
- To ensure when
candidates are offered a role that appropriate onboarding administration is
undertaken to enable them to become an employee. This includes sending conditional offer
letters, undertaking reference and ID checks, DBS checks, professional
registration checks, pre-employment health checks etc. To escalate any concerns
to the HR Manager as appropriate.
- To advise managers
once all necessary onboarding has been undertaken and support them with
administrative tasks necessary for arranging start dates for new employees
(e.g., IT starter forms).
- To maintain and
develop the HR recruitment database in order for the HR team to provide SMT
with timely and accurate information.
- To monitor SLAs and
raise any concerns appropriately if there is any slippage.
- Under the supervision
of the HR Manager, to draw up contracts of employment and send them out to new
employees along with other supporting documents for their induction.
- To ensure that new
employees are set up with access to the necessary systems, e.g., annual leave
recording system, training database, online training system (e-lfh) etc.
Project work
- To support the HR
Manager create a robust Resourcing Strategy
- As requested by the
HR Manager, to undertake project work that supports Independent Health Group
strategic objectives and makes IHG a great place to work.
- To represent the HR
Team at various project groups
Person Specification
Qualifications
Essential
- Good general education to GCSE or equivalent, including Mathematics and English.
Desirable
- Educated to degree level or equivalent.
- CIPD qualification level 3
Experience
Essential
- Experience of working in a similar role demonstrating excellent customer service skills and administration experience of a high standard working with the public face to face and over the phone
Desirable
- Experience of working in a similar role within the health care sector
Knowledge and Skills
Essential
- Effective written and verbal skills
- Excellent interpersonal skills
- High level of self-confidence
- A well organised team player with an eye for detail
- Ability to work to deadlines and prioritise own workload
- Good IT skills
Personal Competencies
Essential
- Able to work on own initiative, but aware of own limitations.
- Able to work under pressure and remain calm
- Able to identify own learning needs
- Flexible and adaptable to change
- Keen to develop
Desirable
- Displays motivation and ideas of own future career pathway and personal development training
Person Specification
Qualifications
Essential
- Good general education to GCSE or equivalent, including Mathematics and English.
Desirable
- Educated to degree level or equivalent.
- CIPD qualification level 3
Experience
Essential
- Experience of working in a similar role demonstrating excellent customer service skills and administration experience of a high standard working with the public face to face and over the phone
Desirable
- Experience of working in a similar role within the health care sector
Knowledge and Skills
Essential
- Effective written and verbal skills
- Excellent interpersonal skills
- High level of self-confidence
- A well organised team player with an eye for detail
- Ability to work to deadlines and prioritise own workload
- Good IT skills
Personal Competencies
Essential
- Able to work on own initiative, but aware of own limitations.
- Able to work under pressure and remain calm
- Able to identify own learning needs
- Flexible and adaptable to change
- Keen to develop
Desirable
- Displays motivation and ideas of own future career pathway and personal development training
