Finance Manager - Head Office

Job description

Job responsibilities

Operational duties

Month End Reporting

To ensure all transaction processing is accurate, complete and timely - raising journals and accruals/prepayments/provisions as appropriate

Oversee completion of monthly management accounts in line with deadlines

Review/calculation of monthly income recognition ensuring accuracy of deferring or accruing income as necessary

Assisting team with production of monthly management accounts

Reviewing overheads against budgets/forecasts

Reviewing salary costs against budgets/forecasts

Perform P&L review for reasonableness

Conducting balance sheet reviews and preparing balance sheet reconciliations

Correctly accounting for fixed assets

Conduct variance analysis against budgets, forecasts & prior year information and then providing commentary to explain reasons.

Assisting the Head of Finance in producing the month end reporting pack for the Board of Directors

Assisting/reviewing contract/site level reporting packs for budget holders, regional managers and divisional leads

Assisting the Head of Finance with reporting improvements

Budgeting & Forecasting

Working with budget holders for cost centres within the post holders remit in order to produce a detailed budget on an annual basis

Working with budget holders for cost centres within the post holders remit in order to produce a detailed (budget) reforecast at the half-way stage on an annual basis

Maintaining a working/live P&L forecasting model for each cost centre which is constantly updated to reflect new information as it becomes known and also to reflect actual costs as these are produced on a monthly basis.

Providing input into the monthly cashflow forecasting exercise for cost centres within the post holders remit

Maintaining a staff model for cost centres to ensure accurate staff cost forecasts

Maintaining Policies, Procedures and Records

Assist in maintaining a documented system of accounting policies and procedures

Drive process improvement and policy development initiatives that impact the function

Maintaining records such as customers, asset registers, risk registers, chart of accounts

Relationships

Assist with requests for evidence from external auditors

Liaise with internal and external stakeholders including NHS Pension Authority and NHS Property Services

Represent IntraHealth in a manner befitting the image of the organisation

Work unsupervised when necessary whilst recognising the need to refer to others for support/guidance when required.

To work effectively as part of a team.

Communicate clearly and in a manner consistent with the individuals level of understanding.

Other duties

Assisting with the year end audit process

Support Head of Finance with finance projects

Finance support for tenders, including completion of models

Input in to the production of business cases and business development.

Financial modelling.

Producing ad-hoc reports and dealing with requests from the Senior Management Team & Board of Directors

Monthly review of debtor balances and recovery of aged debts.

Supporting and developing junior members of the team, reviewing work as appropriate

Line management of junior members

BI Reporting systems maintenance and development

Core Competencies

Technical Competencies

A good level of IT literacy in general

Competent user of Microsoft Office package

Advanced level user of Excel

Attention to accuracy and detail

Competent user of financial systems

Management Competencies

Ability to provide training, performance coaching, mentoring and feedback to staff.

Managing Tasks / Projects

Ensuring tasks and duties are performed within clearly defined time and quality standards

Managing Information / Data

Compiling, processing and provision of data or information to both internal and external contacts whilst ensuring confidentiality is maintained where appropriate.

Observing the requirements of the General Data Protection Regulation at all times.

Discretion and confidentiality

Communications

High level of verbal and written communication skills

Customer service driven

Careful sharing of sensitive information with other professionals

Health and Safety

The post holder is required to take reasonable care for the health and safety of themselves and other persons who may be affected by their acts or omissions at work. The post holder is also required to co-operate with their employing body to ensure that statutory and departmental regulations are adhered to.

Person Specification

Attitudes, skills and abilities

Essential

• Flexible and proactive approach to work.
• Can do attitude.
• Team player.
• Calm and friendly personality
• High energy levels and commitment
• Approach challenges in an open, constructive, professional manner
• Ethical and honest
• Professional demeanour.
• Discreet and confidential.
• Innovative and proactive with a solution orientated approach
• Organised, methodical and disciplined
• Demonstrable ability to maintain accuracy at all times.
• Able to communicate in a professional manner both verbal and written.
• Demonstrate a can-do attitude
• Able to manage high volume workload and respond effectively to changing priorities without direct supervision
• Develop strong working relationships with internal and external stakeholders.
• Excellent time management skills.
• Ability to maintain clear focus under pressure.
• Solid computer literacy and a high level of proficiency with Microsoft Excel and Word.
• Able to work in a busy office environment that often demands high levels of concentration, while coping with frequent interruptions
• Logical and systematic in work processes
• Skills for manipulating information.
• Demonstrates clear problem-solving capabilities in pressurised situations.
• Good analytical ability

Desirable

• Willingness to learn and develop
• Prepared to undertake further studies to obtain accountancy qualifications
• Skills for manipulating information.
• Computer literate with an advanced working knowledge of Microsoft Excel and Word.
• Supervising another staff member.
• Ability to provide training, performance coaching and feedback to staff.

Experience

Essential

• Knowledge of IT applications particularly Microsoft Office packages
• Experience of management accounts and budget preparation
• Knowledge of Accounting Standards
• Experience of costing/pricing, variance analysis, financial reporting and forecasting.
• Evidence of sound communication skills with non-financial managers on financial issues
• Experience of Business Partnering Divisional Leads.
• Experience of calculating contract tenders and bids.
• Experience of presenting information in numerous formats.
• Experience of financial modelling.
• Experience of day-to-day interaction with Budget holders
• Experience of working within a finance team within a busy office environment.

Desirable

• Experience of working with finance systems, Microsoft Dynamics Navision in particular and BI reporting.
• Basic knowledge of the NHS and its current financial regime
• Staff coaching experience
• Draft report writing
• Improving and documenting procedures.

Qualifications

Essential

• 5 GCSEs at Grade A to C or equivalent including Maths
• Qualified accountant - ACCA, CIMA or equivalent accountancy qualification

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Intrahealth Ltd

Address

First Floor, William Brown Centre

Manor Way

Peterlee

County Durham

SR8 5TW

Employer's website

https://www.intrahealth.co.uk/ (Opens in a new tab)