Head of Finance

Job description

Job responsibilities

The Head of Finance (HoF) role forms part of the Executive team and leads the finance function. They will provide financial advice, guidance and financial information to the company's managers to enable them to achieve their objectives to secure the ongoing viability, growth and success of the Company in line with our vision, mission and values.

The HoF will deliver the day-to-day business financial management and internal controls, together with the accurate and timely production of statutory accounts, management accounts and finance key performance indicators.

The HoF will head up the day to day financial activities of the company including preparation of month end accounts, budget setting and variance analysis, bank and balance sheet reconciliations, accruals and prepayments, overseeing the payroll, management of the book debts, internal audits and the preparation of the year end statutory accounts.

The postholder will be responsible for the leadership of the finance team comprising procurement, purchase ledger, data analysis, payroll administration and management accounting, will review the teams performance regularly and provide mentorship and support to develop the team to their full capacity.

The HoF will set targets and will be responsible for checking and monitoring the performance of each department within the business in line with their set budgets.

The HoF role will implement and maintain all financial controls and systems within the business, identifying and recommending potential operational efficiencies and improvements to working practices and procedures.

This is a hands- on role, with the HoF required to lead on pharmacy finances, VAT, finance systems administration and general day to day duties.

• Develop and control the companys annual operating budget (both revenue and capital) to ensure that all financial targets are met and financial and statutory regulations complied with.

• Provide financial advice, guidance and financial information to the company's managers and staff to enable them to achieve their objectives.
• Deliver the day-to-day business financial management and internal controls, together with the accurate and timely production of statutory accounts, management accounts and finance key performance indicators.
• Carry out all necessary actions to ensure that the company meets its financial and legal obligations, ensuring statutory accounts are in compliance with all UK Accounting regulations.
• Ensure that budgets and management accounts accurately reflect the business activity, that accruals and other adjustments are being made correctly and that variances from budget and other issues are investigated, resolved and monitored.
• Accurate administration of payroll to the outsourced payroll function, ensuring staff are paid on time with minimal errors and compliance with HMRC deadlines for NI/PAYE.
• Recommend changes that will improve the companys financial performance.
• Overseeing pension requirements to allow deadlines to be met.
• Prepare and submit information to statutory authorities including HMRC.
• Prepare information for internal committees including remuneration.
• Liaise with the external auditors on the preparation of statutory financial information.
• Develop the companys current forecasting models (P&L, Balance Sheet and Cashflow).
• Management of the Finance team (7 direct reports) with regards to managing workloads, annual objective setting exercises and personal development reviews.
• Coaching, developing and mentoring team members to allow them to achieve their full potential.
• Maintain a documented system of accounting policies, procedures and controls.
• Develop systems and procedures to ensure the efficient and effective management of the companys finances, and ensure technology is exploited to the maximum extent possible, to reduce manual systems and organisational duplication.
• Develop departmental business plan/s aligned to and in support of the wider organisational Business Plan to include opportunities for efficiency and innovation.
• Lead and support the implementation of new processes, controls and systems into the divisions.
• Ensure accounting policies and practices comply with the relevant accounting standards.

Ad hoc tasks to meet the needs of the business.

Hands- on operational duties including reporting and budgeting for Pharmacy division, as well as preparing and submitting VAT returns.

Core Competencies

Technical Competencies

• Competent at word, excel etc.
• Attention to accuracy

Management Competencies

1. Teamwork

2. Flexibility

3. Achievement Motivation

4. Risk Awareness

5. Health & Safety Awareness

Personal/professional Development

• Participate in training programmes as part of your personal and professional development.
• Take responsibility for own development, learning and performance, demonstrating skills and activities to others undertaking similar work .

Managing Tasks / Projects

• Ensuring tasks and duties are performed within clearly defined time quality standards.

Managing Information / Data

• Compiling and processing, supplying information and data to both internal and external contacts whilst ensuring confidentiality is maintained where appropriate.

Communications

• High level of verbal and written communication skills.
• Information sharing with other professionals.

Confidentiality and data protection

• Attention is drawn to the confidential nature of information collected within the immunisation service and the storing of personal information for data protection.

No Smoking

• IntraHealth has a No Smoking policy. All Health Service premises are considered as non-smoking zones, other than designated smoking areas. There will be a strict no-smoking policy within the company premises.

Learning and Development

Undertake all mandatory and statutory training requirements.

Be responsible for own learning needs and continuing professional development.

Equality and DiveRsity

Ensure all staff are working to all appropriate equality and diversity procedures.

Health and Safety

The post holder is required to take reasonable care for the health and safety of themselves and other persons who may be affected by their acts or omissions at work. The post holder is also required to co-operate with their employing body to ensure that statutory and departmental regulations are adhered to.

Person Specification

Qualifications

Essential

• Qualified Accountant (ACA/ACCA/ CIMA or equivalent) with a strong technical background and a minimum of 3 years experience at a Senior or Executive level

Attitudes/Skills/Qualities

Essential

• Has a strong commitment to the organisations values and ethos
• Personal integrity and honesty
• Customer focused
• Team player
• Attention to detail
• Self- starter
• Flexible and proactive attitude
• Budget/Financial management highly developed skills in financial management and good business acumen
• Highly developed communication skills with strong presentational and interpersonal skills
• To be a highly effective, enabling manager with the ability to develop staff to maximise potential and drive up personal performance
• Ability to analyse complex situations
• Ability to develop and maintain constructive relationships with key internal and external stakeholders
• Ability to understand, identify and respond to the needs of internal and external customers
• Able to model and stress-test various scenarios
• Ability to contribute at strategic and operational levels, across multiple business areas (Practices, Pharmacy and Clinical services)
• Excellent Excel skills
• Full UK driving license and willing to travel to company sites for meetings as required

Experience

Essential

• Experience of leading an operational Finance team
• Experience of contributing to the development of financial strategy
• Experience of reporting at Board and Committee level

Desirable

• NHS experience in a financial management role
• Experience of using Microsoft Dynamics NAV ERP system
• Preparing and submitting VAT returns

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Intrahealth Ltd

Address

First Floor, William Brown Centre

Manor Way

Peterlee

County Durham

SR8 5TW

Employer's website

https://www.intrahealth.co.uk/ (Opens in a new tab)