Job summary
Following some changes within the team we are looking for a FacilitiesOperations Support Officer to facilitate the administration of stock(consumables / medication) and vehicle fleet support.
Whilst the role is part of the central Facilities team based at our HeadOffice in Osprey Court, it will involve working / liaising with co-ownersacross all 9 of our bases to support the effective management of ourservices in delivering excellent patient care across BNSSG.
Your role as a member of the central Facilities Team also involvessupporting day to day functions at Head Office, and liaison withexternal agencies.
PREVIOUS APPLICANTS NEED NOT RE-APPLY
Main duties of the job
Main duties will include;
Medication and Consumables support
Vehicle Fleet Support
Communications and Relationships
About us
BrisDoc is a proud provider of NHS Healthcare. We have been delivering 'patient care, by people who care' for over twenty years.
We run an exciting range of Primary Care Services, including an Urgent Care Service, GP Practices and the Homeless Health Service. This enables BrisDoc to offer excellent healthcare 24 hours a day, 365 days a year to over one million people across Bristol, North Somerset and South Glos.
We're a Social Enterprise and an Employee Owned business. This means the decisions we make are for the good of our patients, workforce, and wider community. This involves prioritising the health of our patients, protecting our environment, and improving the social and economic status of our population. Our 'Community Fund' is a staff led team who work closely with health-based charitable causes, both local and international, to invest time and money in improving the lives of people in disadvantaged communities.
By joining BrisDoc, you will be part of an innovative organisation that prides ourselves on being a fantastic place to work, somewhere that you will feel valued, supported, developed and part of a family. We strive to make sure every member of the team feels proud of the work they do and the service that we offer.
Job description
Job responsibilities
Medication and Consumables support Conduct weekly audits of all medicines, monthly audits of all consumables at all Treatment Centres. Check expiry dates and dispose appropriately, in line with procedure and appropriate standards. Removing part used medications as requested and recording and disposing of these using the correct procedure in line with appropriate standards. Collecting all prescriptions from the black prescription boxes and return to the Medicines Stock Control Administrator. When medication stock is ready, distribute to all bases along with any base computer prescriptions. Good level of flexibility as we share our spaces in the bases and it can be difficult to gain access to our rooms, therefore flexibility with start and finish times will be required. Understanding and adhere to the Medicines Management procedures at all times.Vehicle Fleet Support Replenish paperwork and stock as required. Return used prescription packs to the Medicines Stock Control Administrator. Printing drivers paperwork ready for the following week. Recording drivers completed paperwork, and preparing monthly performance figures for Operations Team Managers. To complete incident reports as required following checks/audit processes. To complete a full audit on each car on a monthly basis. To check for any damage on the vehicles, taking pictures to report back to the Facilities Manager / Facilities Coordinator.Communication and Relationship To maintain excellent communication and close collaborative working between IUC Service DeliveryTeam and Facilities Team as well as other key stakeholders across Practice Services, departmental and organisational boundaries To facilitate the sharing of information where necessary and in accordance with information governance principles. Escalate issues appropriately to appropriate managers I services or with the Facilities team.Additional duties Carry out other base, vehicle and audit checks as requested. To collect medications from Southmead pharmacy when required To support the delivery of action plans to address specific performance or quality issues To provide support to the Facilities Manager / Facilities Coordinator as required To provide cover for other members of the Facilities team during periods of planned and unplanned leave as required Carry out all our PAT (Portable Appliance Testing) requirements throughout BrisDoc To carry out Fire Warden training Due to nature of the role a driving licence is essential
Job description
Job responsibilities
Medication and Consumables support Conduct weekly audits of all medicines, monthly audits of all consumables at all Treatment Centres. Check expiry dates and dispose appropriately, in line with procedure and appropriate standards. Removing part used medications as requested and recording and disposing of these using the correct procedure in line with appropriate standards. Collecting all prescriptions from the black prescription boxes and return to the Medicines Stock Control Administrator. When medication stock is ready, distribute to all bases along with any base computer prescriptions. Good level of flexibility as we share our spaces in the bases and it can be difficult to gain access to our rooms, therefore flexibility with start and finish times will be required. Understanding and adhere to the Medicines Management procedures at all times.Vehicle Fleet Support Replenish paperwork and stock as required. Return used prescription packs to the Medicines Stock Control Administrator. Printing drivers paperwork ready for the following week. Recording drivers completed paperwork, and preparing monthly performance figures for Operations Team Managers. To complete incident reports as required following checks/audit processes. To complete a full audit on each car on a monthly basis. To check for any damage on the vehicles, taking pictures to report back to the Facilities Manager / Facilities Coordinator.Communication and Relationship To maintain excellent communication and close collaborative working between IUC Service DeliveryTeam and Facilities Team as well as other key stakeholders across Practice Services, departmental and organisational boundaries To facilitate the sharing of information where necessary and in accordance with information governance principles. Escalate issues appropriately to appropriate managers I services or with the Facilities team.Additional duties Carry out other base, vehicle and audit checks as requested. To collect medications from Southmead pharmacy when required To support the delivery of action plans to address specific performance or quality issues To provide support to the Facilities Manager / Facilities Coordinator as required To provide cover for other members of the Facilities team during periods of planned and unplanned leave as required Carry out all our PAT (Portable Appliance Testing) requirements throughout BrisDoc To carry out Fire Warden training Due to nature of the role a driving licence is essential
Person Specification
Qualifications and Training
Essential
- Good general level of education including GCSE equivalent qualifications in English and Maths at Grade 4/C or above
Desirable
- Higher education qualification in Administration or Business
Knowledge and Experience
Essential
- Demonstrate experience in an Administration role where attention to detail is required
Desirable
- Previous Facilities and Estates experience
- Previous experience of dealing with medication stock
Person Specification
Qualifications and Training
Essential
- Good general level of education including GCSE equivalent qualifications in English and Maths at Grade 4/C or above
Desirable
- Higher education qualification in Administration or Business
Knowledge and Experience
Essential
- Demonstrate experience in an Administration role where attention to detail is required
Desirable
- Previous Facilities and Estates experience
- Previous experience of dealing with medication stock
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
