Job summary
Due to recent changes within our team, we are looking for a Payroll and Finance Administrator to join our team.
Your primary purpose will be to provide support to the Payroll and Pensions manager in managing both our self-employed and employed GP workforce for which full onsite training will be provided.
We are looking for someone who has an interest in building a career in Payroll and Finance, someone with an aptitude for figures and excellent Excel skills. Our request is that you are educated to GSCE Grade C or equivalent, with experience of administration and an eye for attention to detail.
Ideally, we are seeking candidates who have worked in a similar or finance role. There may also be the opportunity for the right candidate to undertake further study and gain Payroll qualifications.
Main duties of the job
Payroll
Supporting the Payroll & Pensions Manager in the processing of PAYE staff payroll. This includes:
- Preparing and collating information obtained from the rota or timesheets and setting out clearly ready to be processed on Sage payroll system.
- Process the monthly payroll for all PAYE employees from start to finish including starters, leavers and sending RTI transmissions to HMRC.
- Process the payroll for the self-employed workforce.
- Updating Sage payroll system with changes to tax codes etc.
- Dealing with payroll queries as they arise in a courteous and efficient manner.
- Scanning monthly payroll documents and timesheet in order to obtain information if required at a later date.
Pensions
Processing all pension payments on behalf of PAYE staff, self-employed staff and if applicable, agency staff.
About us
BrisDoc is a proud provider of NHS Healthcare. We have been delivering 'patient care, by people who care' for over twenty years.
We run an exciting range of Primary Care Services, including an Urgent Care Service, GP Practices, and the Homeless Health Service. This enables BrisDoc to offer excellent healthcare 24 hours a day, 365 days a year to over one million people across Bristol, North Somerset & South Glos.
We're a Social Enterprise and an Employee-Owned Business. This means the decisions we make are for the good of our patients, workforce, and wider community. This involves prioritising the health of our patients, protecting our environment, and improving the social and economic status of our population. Our 'Community Fund' is a staff lead team who work closely with health-based charitable causes, both local and international, to invest time and money in improving the lives of people in disadvantaged communities.
By joining BrisDoc, you will be part of an innovative organisation that prides ourselves on being a fantastic place to work; somewhere that you will feel valued, supported, developed and part of a family. We strive to make sure every member of the team feels proud of the work they do and the service that we offer.
Job description
Job responsibilities
Payroll
Supporting the Payroll & Pensions Manager in the processing of PAYE staff payroll. This includes:
- Preparing and collating information obtained from the rota or timesheets and setting out clearly ready to be processed on Sage payroll system.
- Process the monthly payroll for all PAYE employees from start to finish including starters, leavers and sending RTI transmissions to HMRC.
- Process the payroll for the self-employed workforce.
- Updating Sage payroll system with changes to tax codes etc.
- Dealing with payroll queries as they arise in a courteous and efficient manner.
- Scanning monthly payroll documents and timesheet in order to obtain information if required at a later date.
Pensions
Processing all pension payments on behalf of PAYE staff, self-employed staff and if applicable, agency staff. This involves:
- Submitting information on starters and leavers to NHS Pensions Agency using Pensions Online (POL) NHS Pensions is BrisDocs standard pension scheme.
- Submitting information for the governments National Employment Savings Trust (NEST) pension scheme in the required way NEST is BrisDocs alternative pension scheme for those who require auto-enrolment but not eligible to contribute into the NHS Pension.
- Setting up monthly pension payments to relevant Pension providers (and Primary Care Support Agencies for GPs) after both staff payroll (on 22nd of the month) and self-employed payroll (10th of the month) and reconciling these payments against individual records.
- For all GPs (salaried and self-employed), maintaining individual records of all monthly pension payments and administering the process for annual solo forms to each GP.
- Dealing with pension queries from any staff member or relevant pension agency.
- Updating NHS Pension tiers (related to employee contributions) for each staff member on an annual basis.
- Updating annually all relevant staff in the NHS Pension scheme via Pensions Online to let the NHS Pensions Agency know the Pensionable pay and contributions for the year as well as other changes in the year for every employee.
Other duties include:
- Various Filing (including staff records, invoices etc)
- Involvement in various projects i.e. ensuring pay-rates are updated for rota.
General Duties:
- The Post Holder may be required to work additional hours to cover holidays and sickness.
- Maintaining regular consistent attendance, punctuality, personal appearance and adherence to relevant health and safety procedures.
- To attend all statutory and mandatory training courses and any courses specific to this role.
- To be available for staff meetings and meetings with management.
- To have a good understanding and follow company policies and procedures.
- Establish and maintain effective working relationships with co-workers and the general public.
- Attend performance and development reviews with your line manager.
Job description
Job responsibilities
Payroll
Supporting the Payroll & Pensions Manager in the processing of PAYE staff payroll. This includes:
- Preparing and collating information obtained from the rota or timesheets and setting out clearly ready to be processed on Sage payroll system.
- Process the monthly payroll for all PAYE employees from start to finish including starters, leavers and sending RTI transmissions to HMRC.
- Process the payroll for the self-employed workforce.
- Updating Sage payroll system with changes to tax codes etc.
- Dealing with payroll queries as they arise in a courteous and efficient manner.
- Scanning monthly payroll documents and timesheet in order to obtain information if required at a later date.
Pensions
Processing all pension payments on behalf of PAYE staff, self-employed staff and if applicable, agency staff. This involves:
- Submitting information on starters and leavers to NHS Pensions Agency using Pensions Online (POL) NHS Pensions is BrisDocs standard pension scheme.
- Submitting information for the governments National Employment Savings Trust (NEST) pension scheme in the required way NEST is BrisDocs alternative pension scheme for those who require auto-enrolment but not eligible to contribute into the NHS Pension.
- Setting up monthly pension payments to relevant Pension providers (and Primary Care Support Agencies for GPs) after both staff payroll (on 22nd of the month) and self-employed payroll (10th of the month) and reconciling these payments against individual records.
- For all GPs (salaried and self-employed), maintaining individual records of all monthly pension payments and administering the process for annual solo forms to each GP.
- Dealing with pension queries from any staff member or relevant pension agency.
- Updating NHS Pension tiers (related to employee contributions) for each staff member on an annual basis.
- Updating annually all relevant staff in the NHS Pension scheme via Pensions Online to let the NHS Pensions Agency know the Pensionable pay and contributions for the year as well as other changes in the year for every employee.
Other duties include:
- Various Filing (including staff records, invoices etc)
- Involvement in various projects i.e. ensuring pay-rates are updated for rota.
General Duties:
- The Post Holder may be required to work additional hours to cover holidays and sickness.
- Maintaining regular consistent attendance, punctuality, personal appearance and adherence to relevant health and safety procedures.
- To attend all statutory and mandatory training courses and any courses specific to this role.
- To be available for staff meetings and meetings with management.
- To have a good understanding and follow company policies and procedures.
- Establish and maintain effective working relationships with co-workers and the general public.
- Attend performance and development reviews with your line manager.
Person Specification
Qualifications and Training
Essential
- Good general level of education, which must include GCSE grade C or above (or equivalent) qualifications in English and Maths
Desirable
- Educated to at least A Level or equivalent standard.
- Educated to degree level
- AAT or IAB book-keeping or payroll NVQ level 3 qualification
Knowledge and Experience
Essential
- Experience of working in an office performing administrative and finance duties
- Proficient in Microsoft Excel (including formula) and Microsoft Word - Evidence of computer literacy and keyboard skills
Desirable
- Experience of working in Payroll and Pensions or Finance department which includes payroll legislation knowledgexperience in administration where attention to detail is required
Skills, Abilities and Attributes
Essential
- Excellent attention to detail and accuracy skills, able to work to deadlines and manage own time within deadlines
Desirable
- Experience of using Sage (or equivalent) payroll system
Person Specification
Qualifications and Training
Essential
- Good general level of education, which must include GCSE grade C or above (or equivalent) qualifications in English and Maths
Desirable
- Educated to at least A Level or equivalent standard.
- Educated to degree level
- AAT or IAB book-keeping or payroll NVQ level 3 qualification
Knowledge and Experience
Essential
- Experience of working in an office performing administrative and finance duties
- Proficient in Microsoft Excel (including formula) and Microsoft Word - Evidence of computer literacy and keyboard skills
Desirable
- Experience of working in Payroll and Pensions or Finance department which includes payroll legislation knowledgexperience in administration where attention to detail is required
Skills, Abilities and Attributes
Essential
- Excellent attention to detail and accuracy skills, able to work to deadlines and manage own time within deadlines
Desirable
- Experience of using Sage (or equivalent) payroll system
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
