Job summary
We are looking for a Payroll Apprentice to join our dynamic payroll team. A good work ethos with integrity and reliability are essential attributes.
Your primary purpose will be to support and assist the Payroll Manager, this includes ensuring the accurate and timely processing of a complex PAYE payroll each month. Processing the self-employed payment run each month ensuring payments are paid by the deadline. Keeping up to date records of NHS pension contributions and paying over contributions to PCSE.
You will be supported by a caring team of experienced members, who will help to support and navigate you in your journey. Whilst completing the apprenticeship you will gain a qualification of Payroll Administrator Level 3 NVQ.
Main duties of the job
Payroll
Supporting the Payroll & Pensions Manager in the processing of PAYE staff payroll. This includes:
- Preparing and collating information obtained from the rota or timesheets and setting out clearly ready to be processed on Sage payroll system.
- Process the monthly payroll for all PAYE employees from start to finish including starters, leavers and sending RTI transmissions to HMRC.
- Process the payroll for the self-employed workforce.
- Updating Sage payroll system with changes to tax codes etc.
- Dealing with payroll queries as they arise in a courteous and efficient manner.
- Scanning monthly payroll documents and timesheets to obtain information if required at a later date
About us
BrisDoc is a proud provider of NHS Healthcare. We have been delivering 'patient care, by people who care' for over twenty years.
We run an exciting range of Primary Care Services, including an Urgent Care Service, GP Practices, and the Homeless Health Service. This enables BrisDoc to offer excellent healthcare 24 hours a day, 365 days a year to over one million people across Bristol, North Somerset & South Glos.
We're a Social Enterprise and an Employee-Owned Business. This means the decisions we make are for the good of our patients, workforce, and wider community. This involves prioritising the health of our patients, protecting our environment, and improving the social and economic status of our population. Our 'Community Fund' is a staff lead team who work closely with health-based charitable causes, both local and international, to invest time and money in improving the lives of people in disadvantaged communities.
By joining BrisDoc, you will be part of an innovative organisation that prides ourselves on being a fantastic place to work; somewhere that you will feel valued, supported, developed and part of a family. We strive to make sure every member of the team feels proud of the work they do and the service that we offer.
Job description
Job responsibilities
PAYROLL FOR PAYE STAFF
Payroll
Supporting the Payroll & Pensions Manager in the processing of PAYE staff payroll. This includes:
- Preparing and collating information obtained from the rota or timesheets and setting out clearly ready to be processed on Sage payroll system.
- Process the monthly payroll for all PAYE employees from start to finish including starters, leavers and sending RTI transmissions to HMRC.
- Process the payroll for the self-employed workforce.
- Updating Sage payroll system with changes to tax codes etc.
- Dealing with payroll queries as they arise in a courteous and efficient manner.
- Scanning monthly payroll documents and timesheets to obtain information if required at a later date.
Pensions
Processing all pension payments on behalf of PAYE staff, self-employed staff and if applicable, agency staff. This involves:
- Submitting information on starters and leavers to NHS Pensions Agency using Pensions Online (POL) NHS Pensions is BrisDocs standard pension scheme.
- Submitting information for the governments National Employment Savings Trust (NEST) pension scheme in the required way NEST is BrisDocs alternative pension scheme for those who require auto-enrolment but not eligible to contribute into the NHS Pension
Other duties include:
- Setting up monthly pension payments to relevant Pension providers (and Primary Care Support Agencies for GPs) after both staff payroll (on 22nd of the month) and self-employed payroll (10th of the month) and reconciling these payments against individual records.
- For all GPs (salaried and self-employed), maintaining individual records of all monthly pension payments and administering the process for annual solo forms to each GP.
- Dealing with pension queries from any staff member or relevant pension agency.
- Updating NHS Pension tiers (related to employee contributions) for each staff member on a regular basis.
- Updating annually all relevant staff in the NHS Pension scheme via Pensions Online to let the NHS Pensions Agency know the Pensionable pay and contributions for the year as well as other changes in the year for every employee.
- Various Filing (including staff records, invoices etc)
- Involvement in various projects i.e. ensuring payrates are updated for rota.
General Duties:
- The Post Holder may be required to work additional hours to cover holidays and sickness.
- Maintaining regular consistent attendance, punctuality, personal appearance and adherence to relevant health and safety procedures.
- To attend all statutory and mandatory training courses and any courses specific to this role.
- To be available for staff meetings and meetings with management.
- To have a good understanding and follow company policies and procedures.
- Establish and maintain effective working relationships with co-workers and the general public.
- Attend performance and development reviews with your line manager.
Job description
Job responsibilities
PAYROLL FOR PAYE STAFF
Payroll
Supporting the Payroll & Pensions Manager in the processing of PAYE staff payroll. This includes:
- Preparing and collating information obtained from the rota or timesheets and setting out clearly ready to be processed on Sage payroll system.
- Process the monthly payroll for all PAYE employees from start to finish including starters, leavers and sending RTI transmissions to HMRC.
- Process the payroll for the self-employed workforce.
- Updating Sage payroll system with changes to tax codes etc.
- Dealing with payroll queries as they arise in a courteous and efficient manner.
- Scanning monthly payroll documents and timesheets to obtain information if required at a later date.
Pensions
Processing all pension payments on behalf of PAYE staff, self-employed staff and if applicable, agency staff. This involves:
- Submitting information on starters and leavers to NHS Pensions Agency using Pensions Online (POL) NHS Pensions is BrisDocs standard pension scheme.
- Submitting information for the governments National Employment Savings Trust (NEST) pension scheme in the required way NEST is BrisDocs alternative pension scheme for those who require auto-enrolment but not eligible to contribute into the NHS Pension
Other duties include:
- Setting up monthly pension payments to relevant Pension providers (and Primary Care Support Agencies for GPs) after both staff payroll (on 22nd of the month) and self-employed payroll (10th of the month) and reconciling these payments against individual records.
- For all GPs (salaried and self-employed), maintaining individual records of all monthly pension payments and administering the process for annual solo forms to each GP.
- Dealing with pension queries from any staff member or relevant pension agency.
- Updating NHS Pension tiers (related to employee contributions) for each staff member on a regular basis.
- Updating annually all relevant staff in the NHS Pension scheme via Pensions Online to let the NHS Pensions Agency know the Pensionable pay and contributions for the year as well as other changes in the year for every employee.
- Various Filing (including staff records, invoices etc)
- Involvement in various projects i.e. ensuring payrates are updated for rota.
General Duties:
- The Post Holder may be required to work additional hours to cover holidays and sickness.
- Maintaining regular consistent attendance, punctuality, personal appearance and adherence to relevant health and safety procedures.
- To attend all statutory and mandatory training courses and any courses specific to this role.
- To be available for staff meetings and meetings with management.
- To have a good understanding and follow company policies and procedures.
- Establish and maintain effective working relationships with co-workers and the general public.
- Attend performance and development reviews with your line manager.
Person Specification
Qualifications and Training
Essential
- Good general level of education, which must include GCSE grade 5 or above (or equivalent) qualifications in English and Maths
Knowledge and Experience
Essential
- Able to manage sensitive and confidential information
Desirable
- Experience in administration where attention to detail is required
Skills, Abilities and Attributes
Essential
- Evidence of computer literacy and keyboard skills including Microsoft Word and Excel
- Able to maintain accurate records and have high level of attention to detail
Person Specification
Qualifications and Training
Essential
- Good general level of education, which must include GCSE grade 5 or above (or equivalent) qualifications in English and Maths
Knowledge and Experience
Essential
- Able to manage sensitive and confidential information
Desirable
- Experience in administration where attention to detail is required
Skills, Abilities and Attributes
Essential
- Evidence of computer literacy and keyboard skills including Microsoft Word and Excel
- Able to maintain accurate records and have high level of attention to detail
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
