Primary Care Project Manager (NCL)

Job description

Job responsibilities

The Programme

The SPIN (Salaried Portfolio Innovation) Fellowship programme is a two year programme of support, available to all newly-qualified GPs and nurses working substantively in general practice, with an explicit focus on working within and across a PCN. It is intended to provide portfolio working, learning and development post-registration, supporting nurses and GPs to take up substantive roles in general practice, understand the context they are working in and increase and maintain high levels of participation in the primary care workforce. Participants receive funded mentorship and funded CPD opportunities of one session per week (pro rata) and rotational placements within the health system and the PCNs in particular, to develop experience and support transition into the workforce.

The Role

The Health Education England London Primary Care School has secured funding for a Project Manager to support Primary Care initiatives, within each of the 5 ICS/STP footprints on a 12 month fixed term basis.

The post holder will predominantly support the SPIN Fellowships agenda, with scope to support and manage other Primary Care projects and initiatives within the local areas as requested by or agree with HEE.

Each London ICS/STP footprint has an appointed SPIN Programme Director (clinical role), who the Project Manager will work with closely to support, enhance and co-ordinate the development of the SPIN programme. They will play a key role in the success of the programme by engaging with networks locally to develop a range of portfolio and GP employment opportunities.

The other primary care projects and initiatives will require project management support and will be led by other HEE primary care colleagues.

The Project Manager role is fully funded by Health Education England, but employment responsibilities sit with a local host employer. Primary line management responsibility will sit within HEE, in conjunction with the host employer.

Responsibilities

1. SPIN Project Manager

1.1 Proactively broker relationships with local employers to negotiate and design SPIN portfolio options for the programme.

1.2 Bring together existing plans/portfolio options and create the necessary summary documentation for the SPIN programme, using the SPIN toolkit and memorandum of understanding (MOU).

1.3 Liaise with ICS to ensure incorporation of the NHSE/I new to practice fellowship resources, with those other resources from HEE to maximize the retention offer and number of places in the ICS footprint by coordinating, combining and aligning all initiatives on new to practice retention.

1.4 Proactively seek out and broker offers for the GP employer element of SPIN

1.5 Arrange and manage the end to end recruitment process for delegates (GP and Nurses) applying to the programme.

1.6 Facilitate employment agreements between parties using the pan-London SPIN MOU.

1.7 Provide administrative and management support for the monthly SPIN peer support sessions, led by the PD.

1.8 Act as first point of contact for all SPIN queries across the footprint, for both participants and employers (portfolio and practice employers).

1.9 Provide project management support to any other local primary care initiatives or projects as directed by HEE.

1.10 Liaise closely with various stakeholders:

Health Education England

Local training hubs

Local hospital trusts

Local community organisations

Local ICS/STP

2 Key Attributes

2.1 Good working knowledge of the primary care training landscape.

2.2 Flexibility and willingness to travel within the ICS/STP area to provide widespread support to continuously develop the programme.

2.3 Skilled communicator able to utilise a range of negotiating and influencing strategies appropriate to different audiences and environments.

2.4 Proven ability to recognise when a project is not delivering and to act to resolve underlying issues.

2.5 Able to identify key networks and to communicate to ensure that all parties expectations are managed appropriately.

This is an evolving role and the post holder will be expected to meet the challenges that may be presented commensurate with the band.

3 Communication

3.1 Act as an expert resource/champion of interprofessional learning in placement

3.2 Communicate educational and practice information across placement providers and educational Institutions, and undertake presentations relating to education in practice.

3.3 Ensure communication channels are used appropriately to facilitate the flow of information between member organisations.

3.4 Share best practice relating to quality assurance and interprofessional learning across placement providers.

3.5 Produce regular progress reports to inform learning and development monitoring within the Training Hub(s)

3.6 Ensure that confidentiality is maintained at all times in conjunction with organisational policies.

Confidentiality / Data Protection / Freedom of Information

Post holders must maintain the confidentiality of information about patients, staff and other health service business in accordance with the Data Protection Act of 1998. Post holders must not, without prior permission, disclose any information regarding patients or staff. Moreover, the Data Protection Act 1998 also renders an individual liable for prosecution in the event of unauthorised disclosure of information.

Equal Opportunities

Post holders must at all times fulfil their responsibilities with regard to equality laws.

Health and Safety

Employees must be aware of the responsibilities placed on them under the Health and Safety at Work Act (1974), and to ensure that agreed safety procedures are carried out to maintain a safe environment for employees, patients and visitors.

Risk Management

Post holder to have a responsibility to report risks such as clinical and non-clinical accidents or incidents promptly. They are expected to be familiar with the risk management strategy and emergency procedures and attendance at training as required.

Infection Control

Infection Control is everyones responsibility. All staff, both clinical and non-clinical, are required to adhere to the Hygiene Code (2006), Infection Prevention and Control Policies and make every effort to maintain high standards of infection control at all times thereby reducing the burden of Healthcare Associated Infections including MRSA.

Safeguarding

Within their sphere of competence, each member of staff is responsible for promoting and safeguarding the welfare of the children, young people and / or vulnerable adults for whom they are responsible or may come into contact with, in the job role.

Person Specification

Qualifications

Essential

• Masters degree level qualification or equivalent experience
• Evidence of continuing personal development

Desirable

• Project and/or programme management qualification (PRINCE2 or equivalent)
• Member of a relevant professional body

Experience

Essential

• Substantial board range of post qualifying clinical experience
• Experience of having worked across professional and organisational boundaries
• Practice experience of facilitating change
• Experience of staff management/staff supervision
• Experience of developing and implementing new systems and procedures
• Detailed understanding of a range of regulatory body requirements

Desirable

• Knowledge and experience of the private, voluntary and independent sector

Knowledge

Essential

• Knowledge of different methods/styles of teaching and learning
• Knowledge of Quality Assurance principles and frameworks and Microsoft office Word, Excel, PowerPoint, Access
• Understanding of quality improvement methodology and outcome measurement

Skills, Abilities, Personal Qualities

Essential

• Excellent communication skills, both written and verbal
• Excellent interpersonal skills able to engage and build effective relationships at all levels in stakeholder organisations
• Ability to present to large groups of people
• Able to plan, implement and evaluate education programmes
• Excellent organisational and administrative skills
• Excellent time management skills
• Ability to work on own initiative and organise workload, allocating work as necessary, working to tight and often changing deadlines.
• Ability to prepare and produce concise yet insightful communications for dissemination to a broad range of stakeholders
• Ability to work with informatics, data analysis and data visualisation.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Federated4Health – Haringey GP Federation

Address

Federated4Health

Haringey GP Federation

151 Park Road

London

N8 8JD

Employer's website

https://federated4health.com/ (Opens in a new tab)