Taurus Healthcare Limited

Finance Officer

This job is now closed

Job summary

An exciting opportunity has arisen for a Finance Officer to join our small and friendly team at Taurus Healthcare Ltd. We are looking for someone who has an interest within finance as you will be responsible not only for managing the diary of the Finance Director but also providing support to the finance team on a range of finance-related activities.

We are a welcoming team of driven and energetic people who are looking for a well organised and effective individual who is proactive and able to use their own initiative.

We are looking for a good team player with the ability to communicate effectively, and willing to work on their own as well as part of a team. Previous experience of diary management, agenda planning and minute taking is essential, as is previous experience of working in a finance-based role.

Main duties of the job

The successful candidate ideally will have previous experience of the Sage Financial Ledger System although training would be available. Manage accounts receivable and payable, review and process reimbursements, raise invoices for income, identify and address account discrepancies. Involved in payroll processes to include submission and journals. Responsibility for timely online banking payments to include bi-monthly supplier payments and Bankline payments (staff payroll, PAYE+NI, GP monthly invoices). The successful candidate will support the work of the Finance Director and finance team by providing high-quality administrative and finance support. To manage the diary of the Finance Director and the Finance Manager, ensuring their time is effectively deployed and they have all the necessary papers for meetings. To arrange meetings across the finance team, liaising with a wide range of stakeholders, partners, staff and agencies, producing agendas and minutes.

About us

Taurus Healthcare was established in 2012, as the provider arm of the GP Federation serving 185,000 patients in Herefordshire. Founded and owned by the partners of the entire Herefordshire Primary Care community, Taurus is focused on providing excellent out of hospital services for patients. Our ethos is to provide high quality and cost-effective health outcomes that are delivered as close as possible to the patients home, whilst ensuring that patients who do require in hospital services are seen as quickly and effectively as possible.

At Taurus Healthcare we strive to create a diverse, inclusive workplace, and welcome applications from candidates from all backgrounds including those from Military Veterans and family members of serving personnel.

Taurus Healthcare offer many employee benefits, such as:

Access to a generous NHS pension scheme with 20.68% employer contribution.
33 to 38 days annual leave entitlement, including bank holidays, depending on service (pro rata for part-time staff).
Access to the Blue Light extensive discount scheme.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Date posted

01 December 2023

Pay scheme

Other

Salary

£23,339.80 to £26,522.50 a year

Contract

Permanent

Working pattern

Full-time, Home or remote working

Reference number

S0001-23-0097

Job locations

Suite 1, Berrows Business Centre

Bath Street

Hereford

Herefordshire

HR1 2HE

Job description

Job responsibilities

JOB PURPOSE:

To support the work of the Finance Director and finance team by providing high-quality administrative and finance support.

To manage the daily financial tasks for the day to day running of the business.

To manage the diary of the Finance Director and the Associate Director of Finance, ensuring their time is effectively deployed and they have all the necessary papers for meetings.

To arrange meetings across the finance team, liaising with a wide range of stakeholders, partners, staff and agencies, producing agendas and minutes.

This role is mainly for finance-related tasks, but there would be a small aspect of business support needed to help maintain the functionality of the team this would be no more than 10% of the job role.

KEY RESPONSIBILITIES:

Ensure the effective deployment of the Finance Director and the teams time (including diary management, correspondence, arranging meetings and events, assembling agendas and meeting papers, minute taking and other core tasks).

Act as the first port of call for diary events, knowing where the Director and team members are, and how they can be contacted.

To provide full support for any other meetings as required to support the Finance Director, such as finance meetings, and SLA meetings.

To arrange appointments and meetings, as required, including anticipating and making appropriate arrangements (e.g. hospitality, venues, travel, and accommodation), as required.

Manage with the team all incoming correspondence both electronic and paper, and use initiative to determine what matters can be directed to other colleagues and which require the Directors/team members attention. Draft responses to general correspondence where appropriate.

To produce documents in Word, Excel, PowerPoint etc. on behalf of members of the team, ensuring strict version controls are used.

To create clear systems to organise own workload, keeping track of repeating deadlines/meetings and ensuring tasks are diarised, followed up, and completed.

Deal professionally and effectively with telephone calls, correspondence, emails and the meeting and greeting of visitors, respecting confidentiality.

Build and maintain strong working relationships with key contacts and stakeholders associated with the Finance team.

To collect and report relevant data to support the work of the Finance team, including developing databases, and/or recording systems as appropriate.

Maintain effective, accurate and, where appropriate, confidential filing systems and contact lists.

To work collaboratively with the Business Support Executive Lead for the Managing Director and provide Business Support, as necessary, in their absence. This may include, for example, taking minutes for the Senior Management Team and Board meetings.

On behalf of Taurus Healthcare, ensure effective communication with all outside agencies including GPs, general public and patients/carers. This requires taking accurate messages or dealing with queries in accordance with Taurus Healthcare Policies and Procedures.

Involved in the process for creditor accounts, ensuring invoices are paid on time.

Purchase ledger administration

Review and process reimbursements.

Identify and address account discrepancies.

To maintain/enter information as required onto Sage 200, to include Cash book management.

Support for payroll process.

Responsibility for timely online banking payments to include bi-monthly supplier payments and Bankline payments (Staff expenses, Supplier invoices, GP monthly invoices)

Obtaining quotation from suppliers and ensuring best value.

Ability to work flexibly providing cover to ensure that workload pressures and absences due to annual leave and sickness are dealt with appropriately.

To actively participate in any developmental work.

To carry out any other appropriate duties as required.