Job summary
An exciting opportunity
has arisen for a Finance / Business Support Assistant to the Finance Director to
join our small and friendly team at Taurus Healthcare. We are looking for someone who has an
interest within finance as you will be responsible not only for managing the
diary of the Finance Director but also providing support to the finance team
on a range of finance related activities.
We are a welcoming team
of driven and energetic people who are looking for a well-organised and
effective individual who is proactive and able to use their own initiative.
We are looking for a good team player with the ability to communicate
effectively, and willing to work on their own as well as part of a team.
Previous experience of diary management, agenda planning and minute
taking is essential, as is previous experience of working in a finance based
role.
Main duties of the job
The
successful candidate ideally will have previous experience of the Sage
Financial Ledger System although training would be available.
Manage accounts
receivable and payable, review and process reimbursements, raise invoices for
income, identify and address account discrepancies.
Involved in payroll
processes to include submission and journals.
Responsibility for timely
online banking payments to include bi-monthly supplier payments and Bankline
payments (staff payroll, PAYE+NI, GP monthly invoices).
The successful
candidate will support the work of the Finance Director and Finance team
by providing high quality administrative and finance support.
To manage the
diary of the Director of Finance and the Finance Manager, ensuring their time
is effectively deployed and they have all the necessary papers for meetings.
To arrange meetings across the finance team, liaising with a wide range of
stakeholders, partners, staff and agencies, producing agendas and minutes.
About us
Taurus
Healthcare was established in 2012, as the provider arm of the GP Federation
serving 185,000 patients in Herefordshire. Founded and owned by the partners
of the entire Herefordshire Primary Care community, Taurus is focused on
providing excellent out of hospital services for patients. Our ethos is to
provide high quality and cost-effective health outcomes that are delivered as
close as possible to the patients home, whilst ensuring that patients who do
require in hospital services are seen as quickly and effectively as possible.
Job description
Job responsibilities
Please see attached Job Description document for full details.
- Build and maintain strong working relationships
with key contacts and stakeholders associated with the Finance team.
- To collect and report relevant data to support
the work of the Finance team, including developing databases, and/or
recording systems as appropriate.
- Maintain the current contracts database held
within Taurus Healthcare.
- Maintain effective, accurate and, where
appropriate, confidential filing systems and contact lists.
- To work collaboratively with the Business
Support Executive Lead for the Managing Director and provide Business Support,
as necessary, in their absence. This may include, for example, taking
minutes for the Senior Management Team and Board meetings.
- On behalf of Taurus Healthcare,
ensure effective communication with all outside agencies including GP’s,
general public and patients/carers. This requires taking accurate messages
or dealing with queries in accordance with Taurus Healthcare Policies and
Procedures.
- Involved in the process of
accounts receivable and payable
- Review and process reimbursements.
- Raise invoices for income.
- Identify and address account
discrepancies.
- Involved in payroll processes to
include submission and journals.
- To carry out any other appropriate duties as
required.
Job description
Job responsibilities
Please see attached Job Description document for full details.
- Build and maintain strong working relationships
with key contacts and stakeholders associated with the Finance team.
- To collect and report relevant data to support
the work of the Finance team, including developing databases, and/or
recording systems as appropriate.
- Maintain the current contracts database held
within Taurus Healthcare.
- Maintain effective, accurate and, where
appropriate, confidential filing systems and contact lists.
- To work collaboratively with the Business
Support Executive Lead for the Managing Director and provide Business Support,
as necessary, in their absence. This may include, for example, taking
minutes for the Senior Management Team and Board meetings.
- On behalf of Taurus Healthcare,
ensure effective communication with all outside agencies including GP’s,
general public and patients/carers. This requires taking accurate messages
or dealing with queries in accordance with Taurus Healthcare Policies and
Procedures.
- Involved in the process of
accounts receivable and payable
- Review and process reimbursements.
- Raise invoices for income.
- Identify and address account
discrepancies.
- Involved in payroll processes to
include submission and journals.
- To carry out any other appropriate duties as
required.
Person Specification
Experience
Essential
- Working knowledge of Microsoft office Word, Excel, Outlook and PowerPoint.
- Experience in producing correspondence, reports and presentations.
- Experience in planning, co-ordinating and facilitating meetings.
- Experience in management of electronic diaries.
- Experience in general office duties.
Desirable
- Sage Financial Ledger System.
- Experience in minute taking/transcribing.
- Experience of submitting corporate returns.
Qualifications
Essential
- GCSE English or equivalent level.
- GCSE Mathematics or equivalent level.
- ECDL or equivalent level of keyboard/IT skills.
Skills
Essential
- Good interpersonal communication skills, both written and verbal.
- Confident telephone manner and accurate message taking.
- To manage and prioritise own work to meet deadlines.
- Be able to organise work in a methodical way.
- Ability to work effectively as part of a team.
- Good level of accuracy and attention to detail.
Person Specification
Experience
Essential
- Working knowledge of Microsoft office Word, Excel, Outlook and PowerPoint.
- Experience in producing correspondence, reports and presentations.
- Experience in planning, co-ordinating and facilitating meetings.
- Experience in management of electronic diaries.
- Experience in general office duties.
Desirable
- Sage Financial Ledger System.
- Experience in minute taking/transcribing.
- Experience of submitting corporate returns.
Qualifications
Essential
- GCSE English or equivalent level.
- GCSE Mathematics or equivalent level.
- ECDL or equivalent level of keyboard/IT skills.
Skills
Essential
- Good interpersonal communication skills, both written and verbal.
- Confident telephone manner and accurate message taking.
- To manage and prioritise own work to meet deadlines.
- Be able to organise work in a methodical way.
- Ability to work effectively as part of a team.
- Good level of accuracy and attention to detail.
