Finance / Business Support Assistant

Taurus Healthcare Limited

Information:

This job is now closed

Job summary

An exciting opportunity has arisen for a Finance / Business Support Assistant to the Finance Director to join our small and friendly team at Taurus Healthcare. We are looking for someone who has an interest within finance as you will be responsible not only for managing the diary of the Finance Director but also providing support to the finance team on a range of finance related activities.

We are a welcoming team of driven and energetic people who are looking for a well-organised and effective individual who is proactive and able to use their own initiative.

We are looking for a good team player with the ability to communicate effectively, and willing to work on their own as well as part of a team. Previous experience of diary management, agenda planning and minute taking is essential, as is previous experience of working in a finance based role.

Main duties of the job

The successful candidate ideally will have previous experience of the Sage Financial Ledger System although training would be available. 

Manage accounts receivable and payable, review and process reimbursements, raise invoices for income, identify and address account discrepancies. 

Involved in payroll processes to include submission and journals. 

Responsibility for timely online banking payments to include bi-monthly supplier payments and Bankline payments (staff payroll, PAYE+NI, GP monthly invoices). 

The successful candidate will support the work of the Finance Director and Finance team by providing high quality administrative and finance support. 

To manage the diary of the Director of Finance and the Finance Manager, ensuring their time is effectively deployed and they have all the necessary papers for meetings. 

To arrange meetings across the finance team, liaising with a wide range of stakeholders, partners, staff and agencies, producing agendas and minutes.

About us

Taurus Healthcare was established in 2012, as the provider arm of the GP Federation serving 185,000 patients in Herefordshire. Founded and owned by the partners of the entire Herefordshire Primary Care community, Taurus is focused on providing excellent out of hospital services for patients. Our ethos is to provide high quality and cost-effective health outcomes that are delivered as close as possible to the patients home, whilst ensuring that patients who do require in hospital services are seen as quickly and effectively as possible.

Date posted

05 July 2022

Pay scheme

Other

Salary

£22,660 a year

Contract

Permanent

Working pattern

Full-time

Reference number

S0001-22-9479

Job locations

Suite 1, Berrows Business Centre

Bath Street

Hereford

Herefordshire

HR1 2HE


Job description

Job responsibilities

Please see attached Job Description document for full details.

  • Build and maintain strong working relationships with key contacts and stakeholders associated with the Finance team.
  • To collect and report relevant data to support the work of the Finance team, including developing databases, and/or recording systems as appropriate.
  • Maintain the current contracts database held within Taurus Healthcare.
  • Maintain effective, accurate and, where appropriate, confidential filing systems and contact lists.
  • To work collaboratively with the Business Support Executive Lead for the Managing Director and provide Business Support, as necessary, in their absence. This may include, for example, taking minutes for the Senior Management Team and Board meetings.
  • On behalf of Taurus Healthcare, ensure effective communication with all outside agencies including GP’s, general public and patients/carers. This requires taking accurate messages or dealing with queries in accordance with Taurus Healthcare Policies and Procedures.
  • Involved in the process of accounts receivable and payable
  • Review and process reimbursements.
  • Raise invoices for income.
  • Identify and address account discrepancies.
  • Involved in payroll processes to include submission and journals.
  • To carry out any other appropriate duties as required.

Job description

Job responsibilities

Please see attached Job Description document for full details.

  • Build and maintain strong working relationships with key contacts and stakeholders associated with the Finance team.
  • To collect and report relevant data to support the work of the Finance team, including developing databases, and/or recording systems as appropriate.
  • Maintain the current contracts database held within Taurus Healthcare.
  • Maintain effective, accurate and, where appropriate, confidential filing systems and contact lists.
  • To work collaboratively with the Business Support Executive Lead for the Managing Director and provide Business Support, as necessary, in their absence. This may include, for example, taking minutes for the Senior Management Team and Board meetings.
  • On behalf of Taurus Healthcare, ensure effective communication with all outside agencies including GP’s, general public and patients/carers. This requires taking accurate messages or dealing with queries in accordance with Taurus Healthcare Policies and Procedures.
  • Involved in the process of accounts receivable and payable
  • Review and process reimbursements.
  • Raise invoices for income.
  • Identify and address account discrepancies.
  • Involved in payroll processes to include submission and journals.
  • To carry out any other appropriate duties as required.

Person Specification

Experience

Essential

  • Working knowledge of Microsoft office Word, Excel, Outlook and PowerPoint.
  • Experience in producing correspondence, reports and presentations.
  • Experience in planning, co-ordinating and facilitating meetings.
  • Experience in management of electronic diaries.
  • Experience in general office duties.

Desirable

  • Sage Financial Ledger System.
  • Experience in minute taking/transcribing.
  • Experience of submitting corporate returns.

Qualifications

Essential

  • GCSE English or equivalent level.
  • GCSE Mathematics or equivalent level.
  • ECDL or equivalent level of keyboard/IT skills.

Skills

Essential

  • Good interpersonal communication skills, both written and verbal.
  • Confident telephone manner and accurate message taking.
  • To manage and prioritise own work to meet deadlines.
  • Be able to organise work in a methodical way.
  • Ability to work effectively as part of a team.
  • Good level of accuracy and attention to detail.
Person Specification

Experience

Essential

  • Working knowledge of Microsoft office Word, Excel, Outlook and PowerPoint.
  • Experience in producing correspondence, reports and presentations.
  • Experience in planning, co-ordinating and facilitating meetings.
  • Experience in management of electronic diaries.
  • Experience in general office duties.

Desirable

  • Sage Financial Ledger System.
  • Experience in minute taking/transcribing.
  • Experience of submitting corporate returns.

Qualifications

Essential

  • GCSE English or equivalent level.
  • GCSE Mathematics or equivalent level.
  • ECDL or equivalent level of keyboard/IT skills.

Skills

Essential

  • Good interpersonal communication skills, both written and verbal.
  • Confident telephone manner and accurate message taking.
  • To manage and prioritise own work to meet deadlines.
  • Be able to organise work in a methodical way.
  • Ability to work effectively as part of a team.
  • Good level of accuracy and attention to detail.

Employer details

Employer name

Taurus Healthcare Limited

Address

Suite 1, Berrows Business Centre

Bath Street

Hereford

Herefordshire

HR1 2HE


Employer's website

https://www.herefordshiregeneralpractice.co.uk (Opens in a new tab)

Employer details

Employer name

Taurus Healthcare Limited

Address

Suite 1, Berrows Business Centre

Bath Street

Hereford

Herefordshire

HR1 2HE


Employer's website

https://www.herefordshiregeneralpractice.co.uk (Opens in a new tab)

For questions about the job, contact:

Date posted

05 July 2022

Pay scheme

Other

Salary

£22,660 a year

Contract

Permanent

Working pattern

Full-time

Reference number

S0001-22-9479

Job locations

Suite 1, Berrows Business Centre

Bath Street

Hereford

Herefordshire

HR1 2HE


Supporting documents