Covid Vaccination Administrator

Taurus Healthcare Limited

The closing date is 08 November 2021

Job summary

Interview date: TBC

Fixed Term - March 2022

An exciting opportunity has arisen for an enthusiastic Vaccination Administrator to join our vaccination programme in Herefordshire. The Vaccination Administrator will work as part of a dynamic team in delivering a safe and effective service for the mass delivery of the COVID-19 vaccinations.

The post holder will be responsible for providing administrative support within a team of staff working in a mass vaccination site as well as supporting the workforce deployment team when required.

Full time hours (37.5 hours per week) available - part time hours will be considered.

Main duties of the job

Key accountabilities

Role specific

Support the vaccinator in the delivery of the vaccination.

Provide administrative support to the vaccination sites staff.

Ensure all paperwork has been provided pre-vaccination by the citizen, check identity & confirm vaccine details (type, date, time, dose).

Maintain, request and transfer confidential patient records, ensuring they are stored in an accurate and secure filing system. Adhere to confidentiality as per the sites policy.

Prepare citizen for the vaccination (e.g. have their arm ready).

Direct citizen to the post vaccination waiting area within the Pod.

Record vaccine stock when removed or returned to fridge and to report low stock levels for vaccines, stationery and clinical equipment.

Report low vaccine stock to maintain appropriate levels, checking expiry dates and recording wastage.

Record vaccination event and mark completion; if for any reason the vaccination hasnt been completed, record that information along with the reason.

About us

Taurus Healthcare was established in 2012, as the provider arm of the GP Federation serving 185,000 patients in Herefordshire. Founded and owned by the partners of the entire Herefordshire Primary Care community, Taurus is focused on providing excellent out of hospital services for patients. Our ethos is to provide high quality and cost-effective health outcomes that are delivered as close as possible to the patients home, whilst ensuring that patients who do require in hospital services are seen as quickly and effectively as possible.

Job description

Job responsibilities

As a Vaccination (Administrative) Support working in immunisations, the post holder will work as part of a dynamic team in delivering a safe and effective service for the mass delivery of the COVID-19 vaccinations.

The post holder will be responsible for providing administrative support within a team of staff working in a mass vaccination site as well as supporting the workforce deployment team when required.

In particular, the post holder will be responsible for:

Accessing and maintaining accurate patient records, adhering to confidentiality as per the sites policy.

Providing admin support on the vaccination activity by supporting the immuniser with vaccination delivery and vaccination records.

Recording vaccination consent and marking completion.

Ensuring infection and waste control at the vaccination station.

Support the workforce deployment team when needed.

Key Job specifics and responsibilities

Responsibilities for direct/indirect patient care

May be required to provide non-clinical advice.

Required to work with little supervision.

Handle difficult conversations (sensitive, language barriers, hostile atmosphere) when needed or escalate to a supervisor.

Responsibilities for policy and service development implementation

Follow local and national policies.

Adhere to infection control procedures.

Adhere to Professional Code of conduct, and maintain own professional development ensuring fit for practice

Ensures that all NHS statutory & mandatory training is kept up to date. Attend all mandatory training as needed.

Respond to queries or escalate to the clinical supervisor.

Responsibilities for financial and physical resources

Responsible for the safe and effective use of equipment and other resources, ensuring equipment is maintained in good working order

Responsible for ensuring the adequate supply chain of all consumables.

Ensure vaccine, stationery and health promotion resources are available in immediate work area and monitored appropriately.

Responsibilities for human resources (including training)

Improve and maintain personal and professional development by participating in continuing professional development activities.

Undertake mandatory training and any other training relevant to the role as required.

Participate in clinical and other audits as required.

Participate in relevant emergency preparedness process for their team.

Demonstrate own activities to others when necessary

Responsibilities for information resources (including systems access)

Effectively use IT support systems to enhance direct and indirect care delivery.

Use of an electronic patient record system.

Submit accurate and timely activity data as required.

Freedom to act

Accountable for own professional actions but guided and supervised by the Operational and Clinical Lead.

Work within Patient Group Directions or National protocol.

Escalate queries or problems outside own area of competence to line manager.

Physical effort

Manual handling of equipment (e.g. records, vaccination equipment)

Frequent requirement to exert moderate physical effort (walking, standing up).

Sit moderate periods when using visual Display Units / writing records / correspondence.

Lift and carry patient records and equipment daily.

Mental effort

Frequent concentration to undertake role.

Work pattern altering to meet service need and prioritising work issues accordingly with changes faced.

Emotional effort

Occasional need to cope with difficult emotional situations.

Person Specification

Experience

Essential

  • Commitment and willingness to undertake learning and development courses as required to ensure competency for role, this will include NHS statutory and mandatory training.
  • Understanding of Confidentiality and Data Protection Act.
  • Experience of administrative role.
  • Experience of working public sector.
  • Experience of working with the public.

Qualifications

Essential

  • GCSE or equivalent.
  • Educated to NVQ level 3 or equivalent previous proven experience.

Employer details

Employer name

Taurus Healthcare Limited

Address

Suite 1, Berrows Business Centre

Bath Street

Hereford

Herefordshire

HR1 2HE


Employer's website

https://www.herefordshiregeneralpractice.co.uk (Opens in a new tab)

For help with your application, contact:

Date posted

08 October 2021

Pay scheme

Other

Salary

£10.22 an hour

Contract

Fixed term

Duration

5 months

Working pattern

Full-time

Reference number

S0001-21-1267

Job locations

Suite 1, Berrows Business Centre

Bath Street

Hereford

Herefordshire

HR1 2HE


Supporting documents

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