Finance Administrator

Job description

Job responsibilities

Analysing and recording income and expenditure on Sage accounts

Processing and submitting the monthly VAT return in line with guidelines.

Reconciling bank accounts on monthly basis.

Backups and updating Sage from the internet when prompted.

Enter all financial information received regarding private income, prescription income

Liaising with the Operations Manager and accountant over day-to-day financial matters.

Preparing year end reports and schedules for the Groups accountant.

Check all incoming invoices ensuring authorisation for payment is received, and tying in any credit notes with payments.

Process BACS payments as required before passing to the Operations Manager for electronic banking approval

Deal with supplier invoice queries

Prepare cheques for signature/approval and then send by post or organise BACS where applicable

Carry out all petty cash entry and analysis on Sage on a monthly basis

Process monthly salaries for all permanent and relief staff, ensuring that all additional hours are authorised prior to payment. Add bank payments and pass to Operations Manager for electronic approval.

Maintain a record of all adjustments, salary increases and any other payments made.

Act as main pension contact for OPL Enterprises Ltd submitting monthly pension payments. Submit joiner and leaver information via Nest Pensions online, and process any retirement requests and updates on behalf of the practice.

Ensure that the practice is compliant with Automatic Enrolment and completion of declarations as required by the Pensions regulator. On an ongoing basis review and maintain compliance.

Apply HMRC notices and tax code changes. Ensure payment of monthly tax and NI liabilities.

All other finance related tasks as and when required.

Person Specification

Qualifications

Essential

• Good standard of general education
• A relevant accounts and/or bookkeeping qualification

Experience

Essential

• Practical experience of working with others
• Experience of using own initiative
• Practical experience of bookkeeping
• Practical experience of analysing and submitting VAT returns

Desirable

• Experience of keeping accounts for a pharmacy or NHS setting
• Practical experience of working with Sage 50 Accounts and Sage Instant Payroll

Skills, Knowledge & Behaviours

Essential

• Excellent communication skills (Written and Oral)
• IT skills
• Time Management and the ability to work to deadlines
• Problem solving skills
• Attention to detail
• Good understanding of VAT and its implications
• Planning and organising
• Performing under pressure
• Taking the initiative
• Self-motivated
• Confidentiality
• Flexibility

Employer details

Employer name

Opl Enterprises Ltd

Address

Holme Pharmacy

Rush View

Holme on Spalding Moor

East Riding of Yorkshire

YO43 4BJ

Employer's website

https://www.holmepharmacy.com (Opens in a new tab)