Job summary
We are seeking an experienced administrator with excellent project management and
organisational skills, to co-ordinate and facilitate Total Body PET access
requests between the National Total Body PET Imaging Platform https://npip.org.uk/ (NPIP) Central Hub, external researchers, and local PET
Centre operational teams. The postholder will be required to make sure all the
appropriate arrangements are put in place to enable stakeholders to access the
site and perform their work efficiently. They will provide strategically
informed project management support, working closely with internal and external
teams and industry partners, to monitor and report all activity delivered for
the PET Centre/NPIP/external users, including income and expenditure related to
these. We intend to make this appointment before the Total Body PET scanner
becomes operational so that the post-holder can also provide project management
and administrative support to the team through the installation and set-up
period.
This post will be offered on a fixed
term contract until 30th September 2030
This is a full-time
post, with on-site attendance at St Thomas Hospital expected, and occasional
need to travel to external collaborator sites. While some remote working may be
allowed, the post holder will be required to be on site at least 3 days a week
Main duties of the job
Important qualities will include the ability to communicate effectively,
to confidently relay scientific and academic information to a wide-ranging
audience, and to work collaboratively, fostering and building relationships
with partners and key stakeholders. Prior experience of working within an
imaging or radiochemistry facility would be helpful, but is not essential. The
post-holder will be someone who can successfully manage a diverse and busy
workload largely autonomously, can adapt to change, be flexible, and use their
own initiative and creativity to solve problems. Experience of managing
projects or change is essential, whilst a good understanding of the legal,
regulatory and statutory guidelines governing clinical research will be
beneficial. The post holder will report to the PET Centre Service
Manager.
About us
The PET Centre is part of both King's College London's (KCLs)
Faculty of Life Sciences and Medicine, and Guy's and St Thomas' NHS Foundation
Trust (GSTT). Our work includes providing a clinical PET service for >8,000
patients per year from across South-East London as well as national referrals
from other UK centres. We also support clinical and technical research programs
with collaborators from the Hospital, the Medical School and other
institutions. Clinical and research imaging capabilities are greatly enhanced
by our on-site cyclotrons and radiochemistry laboratories, with tracers
produced to GMP standards.
In partnership with Imperial College London, we have been
selected through open competition by the Medical Research Council (MRC) as one
of two initial sites for the UK Total Body PET infrastructure NPIP,
one in London and one in Scotland.
Currently, our purpose designed scanning suite includes two
GE Discovery 710 PET-CT scanners and a Siemens Biograph mMR PET-MRI scanner at
St Thomas hospital, and a third Siemens Biograph PET-CT scanner in the Cancer
Centre at Guys hospital. During 2024, we expect the replacement of both the
Discovery 710 PET-CTs, the first by a Siemens Quadra Total Body PET (TBP). As
part of NPIP, we will be supporting research imaging projects led by colleagues
across the UK, and making sure these are delivered efficiently alongside our
local research projects and clinical service work.
Job description
Job responsibilities
-
To act as
the main point of contact for the NPIP central hub, external researchers and industry
partners wishing to access the TBP at the KCL/GSTT PET Centre
-
To
co-ordinate and facilitate TBP access requests between the NPIP Central Hub,
external researchers and local PET Centre operational teams
-
To make
sure all the appropriate arrangements are put in place to enable stakeholders
to access the site and perform their work efficiently
-
To provide
strategically informed project management support, working closely with
internal and external teams and industry partners
-
To monitor
and report all activity delivered for the PET Centre/NPIP/external users,
including income and expenditure related to these
-
To provide
project management and administrative support to the PET Centre team from the TBP
installation and set-up period through to completion of projects
-
To keep
accurate records of all TBP projects, including monitoring key performance
indicators (KPIs) in relation to access, income, sustainability and
dissemination
- To collaborate with the
PET Service Manager in evaluating costs of research projects and allocation of Department
resources based on priorities
- To provide
administrative leadership and accountability for TBP projects, being actively
involved in setting targets and objectives for research teams and reviewing
performance against the targets
- To
be aware of National Strategies on TBP delivery and distribution and
collaborate with senior management in following the agreed guidelines
- To
network effectively with colleagues at other TBP user sites to guarantee
streamlined processes for access at national level
- To engage with
Physics, Clinical and Imaging teams to support coordination of tasks for
effective delivery of clinical research scans
-
To assist in developing
Data Management Plans and devising clinical study data collection using electronic
patient management software (EPIC) applications, collaborating with IT and GSTT
managers to implement the necessary features if not already available
-
To assist in managing and
developing data transfer and storage processes including patient imaging data and
ensure adherence to UK General Data Protection Regulations (GDPR), the Data
Protection Act, College and National Health Service (NHS) policy and other
relevant guidelines and requirements
-
To
develop and use appropriate records and monitoring tools for logging all user
access and activities
-
To
provide regular progress updates to sites in the form of newsletters,
investigator meetings and any other format as required
-
To
support any Public Engagement or Patient Public Involvement activities
-
To
engage and collaborate with the central research team as well as Kings Health
Partners (KHP) clinical research delivery teams
-
To provide
administrative support to TBP research, operational and stakeholder meetings
-
To work with the
senior managers, Principal Investigators (PIs) and operational teams to set project
milestones as appropriate, and to redirect finances where needed in accordance
with funding regulations
-
To liaise with the PET
Centre teams to draft reports required by NPIP and/or other funders (for
example: interim, milestone, annual reports and surveys), and to be responsible
for ensuring funder reports are completed and satisfactory to ensure the
release of further funding
-
To liaise with KCL
contracts to draft consultancy and research agreements with independent
advisors and subcontractors with private industry, other universities and NHS
partners
-
To develop and
maintain effective working relationships with staff within the PET Centre, the
School as well as in the College and across KHP
-
To proactively pursue
Continuous Personal Development opportunities
-
To handle situations
that require sensitivity, a high level of awareness of confidentiality, and
general tact and diplomacy.
-
To demonstrate leadership and innovation in the implementation of
environmentally sustainable practices, recording progress through the Kings
sustainability audit process and sharing good practice. To nurture and
encourage sustainable practices and leadership within the postholders team and
networks
-
To facilitate an inclusive culture and ethos working with
academic, research and other professional services staff and colleagues
external to Kings.
The above list of responsibilities may not be
exhaustive, and the postholder will be required to undertake such tasks and
responsibilities as may reasonably be expected within the scope and grading of
the post.
Job description
Job responsibilities
-
To act as
the main point of contact for the NPIP central hub, external researchers and industry
partners wishing to access the TBP at the KCL/GSTT PET Centre
-
To
co-ordinate and facilitate TBP access requests between the NPIP Central Hub,
external researchers and local PET Centre operational teams
-
To make
sure all the appropriate arrangements are put in place to enable stakeholders
to access the site and perform their work efficiently
-
To provide
strategically informed project management support, working closely with
internal and external teams and industry partners
-
To monitor
and report all activity delivered for the PET Centre/NPIP/external users,
including income and expenditure related to these
-
To provide
project management and administrative support to the PET Centre team from the TBP
installation and set-up period through to completion of projects
-
To keep
accurate records of all TBP projects, including monitoring key performance
indicators (KPIs) in relation to access, income, sustainability and
dissemination
- To collaborate with the
PET Service Manager in evaluating costs of research projects and allocation of Department
resources based on priorities
- To provide
administrative leadership and accountability for TBP projects, being actively
involved in setting targets and objectives for research teams and reviewing
performance against the targets
- To
be aware of National Strategies on TBP delivery and distribution and
collaborate with senior management in following the agreed guidelines
- To
network effectively with colleagues at other TBP user sites to guarantee
streamlined processes for access at national level
- To engage with
Physics, Clinical and Imaging teams to support coordination of tasks for
effective delivery of clinical research scans
-
To assist in developing
Data Management Plans and devising clinical study data collection using electronic
patient management software (EPIC) applications, collaborating with IT and GSTT
managers to implement the necessary features if not already available
-
To assist in managing and
developing data transfer and storage processes including patient imaging data and
ensure adherence to UK General Data Protection Regulations (GDPR), the Data
Protection Act, College and National Health Service (NHS) policy and other
relevant guidelines and requirements
-
To
develop and use appropriate records and monitoring tools for logging all user
access and activities
-
To
provide regular progress updates to sites in the form of newsletters,
investigator meetings and any other format as required
-
To
support any Public Engagement or Patient Public Involvement activities
-
To
engage and collaborate with the central research team as well as Kings Health
Partners (KHP) clinical research delivery teams
-
To provide
administrative support to TBP research, operational and stakeholder meetings
-
To work with the
senior managers, Principal Investigators (PIs) and operational teams to set project
milestones as appropriate, and to redirect finances where needed in accordance
with funding regulations
-
To liaise with the PET
Centre teams to draft reports required by NPIP and/or other funders (for
example: interim, milestone, annual reports and surveys), and to be responsible
for ensuring funder reports are completed and satisfactory to ensure the
release of further funding
-
To liaise with KCL
contracts to draft consultancy and research agreements with independent
advisors and subcontractors with private industry, other universities and NHS
partners
-
To develop and
maintain effective working relationships with staff within the PET Centre, the
School as well as in the College and across KHP
-
To proactively pursue
Continuous Personal Development opportunities
-
To handle situations
that require sensitivity, a high level of awareness of confidentiality, and
general tact and diplomacy.
-
To demonstrate leadership and innovation in the implementation of
environmentally sustainable practices, recording progress through the Kings
sustainability audit process and sharing good practice. To nurture and
encourage sustainable practices and leadership within the postholders team and
networks
-
To facilitate an inclusive culture and ethos working with
academic, research and other professional services staff and colleagues
external to Kings.
The above list of responsibilities may not be
exhaustive, and the postholder will be required to undertake such tasks and
responsibilities as may reasonably be expected within the scope and grading of
the post.
Person Specification
Qualifications
Essential
- Degree in science / health-related subject or substantial relevant experience
Desirable
- Professional project management qualification (e.g. Prince2)
Experience
Essential
- Experience of managing projects or change in a healthcare or research setting
- Experience of working in a higher education or NHS environment
- Experience of managing multi-stakeholder projects
Desirable
- Experience in medical device development and/or clinical trials
- Experience in medical imaging and/or processes involving ionizing radiation
- Experience of industry/capital/research funding schemes
Knowledge and skills
Essential
- Excellent communication (written and oral) and interpersonal skills
- Ability to collaborate with colleagues at all levels across the university and external organisations
- Ability to work without direct supervision; to manage own workload and display good organisational ability
- Ability to work under pressure and manage competing priorities
- Ability to negotiate with multiple parties and achieve desired outcomes
- A flexible attitude to work, including the ability to take up new tasks when required without supervision
- Ability to use own initiative and good problem-solving skills
- Knowledge of environmental impacts of work and an interest in reducing the negative impacts
Desirable
- Knowledge and understanding of regulations surrounding clinical research
Person Specification
Qualifications
Essential
- Degree in science / health-related subject or substantial relevant experience
Desirable
- Professional project management qualification (e.g. Prince2)
Experience
Essential
- Experience of managing projects or change in a healthcare or research setting
- Experience of working in a higher education or NHS environment
- Experience of managing multi-stakeholder projects
Desirable
- Experience in medical device development and/or clinical trials
- Experience in medical imaging and/or processes involving ionizing radiation
- Experience of industry/capital/research funding schemes
Knowledge and skills
Essential
- Excellent communication (written and oral) and interpersonal skills
- Ability to collaborate with colleagues at all levels across the university and external organisations
- Ability to work without direct supervision; to manage own workload and display good organisational ability
- Ability to work under pressure and manage competing priorities
- Ability to negotiate with multiple parties and achieve desired outcomes
- A flexible attitude to work, including the ability to take up new tasks when required without supervision
- Ability to use own initiative and good problem-solving skills
- Knowledge of environmental impacts of work and an interest in reducing the negative impacts
Desirable
- Knowledge and understanding of regulations surrounding clinical research
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).