Data Administrator

Greater Manchester Training Hub

This job is now closed

Job summary

We are seeking a detail-oriented and proactive Data Administrator to join our team. The successful candidate will play a critical role in managing and maintaining high-quality data, supporting the team with data entry and reporting tasks, and fostering a data-driven culture.

This role involves supporting the Senior Analyst in communicating on behalf of GMTH and Bolton GP Federation. It will involve regular contact with all stakeholders, including staff, public and partners such as GP practices, Primary Care Networks, GM Federations and customers of the GMTH.

The role is part-time and can be worked flexibly between Monday to Friday. However, due to the nature of the work, some requirements to attend meetings at specific times and out of hours working, including evenings and weekends will be expected as and when necessary.

The communications function forms part of a wider blended team with the GMTH and the GM Feds collaborative, and this role provides a fantastic opportunity to work on both a local and regional footprint.

The working hours of this role will be 30 hours per week, to be worked Monday to Friday.

Main duties of the job

The successful candidate will need to be able to demonstrate excellent communication skills, both verbally and in writing along with the ability to work under pressure and meet deadlines whilst still ensuring high levels of accuracy and confidentiality. The post holder will have a professional, flexible approach to work and the ability to prioritise/plan their workload. In addition, experience of working in an office environment along with computer literacy in Microsoft Office including, Teams, Outlook, Word and Excel is required.

The successful candidate will be responsible for monitoring spreadsheets, ensuring data accuracy, producing basic reports, and assisting in the collection and presentation of data for monthly board reports.

The successful candidate should also be able to demonstrate an expertise in data handling, attention to detail, and the ability to design tools like Microsoft Forms, which will be key to ensuring the team's data processes are efficient and effective.

Comprehensive training will be provided, and managerial support will be readily available. However, the successful candidate will be expected to demonstrate initiative and work independently for much of their time.

About us

Bolton GP Federation is a collective vehicle where Boltons GP practices come together to deliver primary care, providing a place for collaboration, knowledge-sharing and coordination. The Federation is a voice of the priorities, needs and local intelligence of primary care into the wider healthcare system.

We are rated Good by the Care Quality Commission (CQC) and we are proud of the services that we run, which include Primary Care Networks, Extended Primary Care, an Experienced Nurse Network and the Covid Vaccination Programme.

Our mission is to improve health and care. We meet everyday health and care needs for people by connecting primary care systems and using creative thinking to develop, improve and support great local services.

Bolton GP Federation is also the lead employer for the Greater Manchester Training Hub (GMTH) as part of GMPC (the GM Federations collaborative).

Date posted

21 January 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Fixed term

Duration

12 months

Working pattern

Flexible working

Reference number

N0005-25-0000

Job locations

99 King Street

Farnworth

Bolton

BL4 7AX

Job description

Job responsibilities

Key Duties and Responsibilities:

Regularly review and monitor spreadsheets to ensure data integrity and accuracy.

Identify and correct errors, inconsistencies, or gaps in data.

Promote best practices in data entry and management across the team.

Assist team members with data entry tasks, ensuring adherence to predefined standards.

Provide guidance on proper data collection methods and formats.

Advocate for the importance of data quality within the team.

Collaborate with colleagues to embed data-driven decision-making into daily operations.

Support the collation of data for monthly board reports.

Assist in producing and updating basic spreadsheets to present key insights and metrics.

Design and build Microsoft Forms for streamlined data collection.

Ensure that all forms are aligned with data collection needs and organisational standards.

Provide insight into the importance of collecting all relevant data from the start in the correct format.

Identify opportunities to enhance current data processes and systems.

Respect confidentiality at all times and remain compliant with data protectin legislation

Liaise with internal and external colleagues via telephone and email.

Good understanding and knowledge of a full range of administrative procedures and organisational procedures.

Experience and knowledge in the use of MS Office Suite.

Experience in the use of information systems.

Respond to enquiries and questions from various parties.

Proven organisational and time management skills.

Provide support to staff within the team/office.

Manage own workload and activities, including emails.

Organise and support the planning of meetings and taking formal minutes.

Setting up, managing, and maintaining office systems, including paper and electronic files, ensuring that information is appropriately and securely stored, filed and retrievable.

Organise virtual meetings as required.

Carry out other administrative tasks that fall within the competencies of the post holder to provide cover.

Support the coordination and dissemination of resources.

Support and carry out additional duties as and when required.

To collaboratively work across the organisation and ensure relationships are maintained.

To work with external and internal stakeholders.

Governance

To ensure compliance with Federations policies, procedures and guidelines for self and others, by taking action/alerting senior management team if practice appears to contravene policy, or if concerned about any aspect of patient care

To ensure compliance at all times and without exception with the organisations Information Governance regulations and Standing Financial Instructions

Behaviours

The post holder will be expected to:

Support the visions and values of the Federation

Act with honesty and integrity at all times

Be a positive ambassador for the Federation

Demonstrate high standards of personal conduct

Value and respect colleagues, other members of staff, stakeholders and patients

Work with others to develop and improve our services

Uphold the Federations commitment to equality and diversity

Take personal responsibility for their words, deed and actions and the quality of the service they deliver

Equality and Diversity:

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation

Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues

Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feeling priorities and rights.

Information Governance

The post-holder must be fully aware of and committed to all Policies, Procedures and Initiatives relating to Information Governance - this will include, but not limited to, Data Quality improvements, Confidentiality and Information Security

To take personal responsibility for safeguarding and ensuring the quality of information.

Personal/Professional Development:

The post-holder will participate in any mandatory training programme implemented as part of this employment, such training to include: -

Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development

Taking responsibility for own development, learning and performance and demonstrating skill and activities to others who are undertaking similar work

Training may need to be undertaken outside of normal hours, and off-site.

Other

This post involves the use of display screen equipment as a significant part of normal work and the job holder will be a user as defined in the Health & Safety Policy on work with DSE.

The post holder may need to work from different locations.