Job summary
We are looking for an enthusiastic, very well organised
administrator looking to join our well established team.
The successful candidate will be responsible for undertaking a wide range of
administrative duties and general support to the Local Training Hub & wider
Greater Manchester Training Hub Team (GMTH).
Main duties of the job
You will love the detail, take pride in getting it right for
our students and enjoy working in a fast paced and deadline driven
environment. If you possess great people
skills, enjoy working with the public and are looking for a new challenge then
this could be the role for you.
The successful candidate will be responsible for a wide
range of administration tasks, no two days are the same and you will need to be
flexible and adaptable.
About us
The Greater Manchester Training Hub aims to raise
the profile of general practice through engagement, education, experience and
expansion. GM Training Hub is a collaboration of four local training hubs,
providing support for general practice around workforce development and
retention.
This is an exciting
opportunity for an organised administrator to join the Greater Manchester Training Hub (GMTH) team to deliver on and
support our range of services offered across Greater Manchester.
You will be a highly motivated self-starter, with strong interpersonal skills and who enjoys working as part of a team. The role is part time, 30 hours per week and is based
in our Wigan Offices.
Job description
Job responsibilities
Job
Summary
To be responsible for undertaking a wide range of
administrative duties and general support to the Local Training Hub & wider
Greater Manchester Training Hub Team (GMTH).
Have
the ability to prioritise and demonstrate first-rate time-management skills
Must
be an excellent organiser and have the capacity to manage and co-ordinate your
own workload as well as the workload of other staff members with the capacity
to meet deadlines and achieve a high benchmark of working
Work
on own initiative recognising future workload priorities and applying action
plans to ensure that they are accomplished
Excellent
level of administration skills
Must
have the ability to be flexible and work as part of a team
Display
excellent communication skills with the capacity to deal with all levels of
staff, colleagues and the general public in a diplomatic, approachable and
forthcoming manner
Ability
to adapt new ways of working and undertake training as appropriate
Must be able to work in a confidential manner to the
highest degree
- Responsible for co-ordinating meetings, this may include booking
venues, sending out invites, setting agendas and accompany members of GMTH
to meetings as required to take minutes
- To recognise the need to, and be
responsible for, referring enquiries outside sphere of knowledge to the
correct team member.
- Responsible for checking and
updating the electronic database used across the GMTH.
- Act as a first point of contact for
student placements
- Responsible for the collection of
data and to provide accurate and timely information with regard to
meetings held and outcomes as required.
- Maintain an active database of placement
areas, co-ordinating the up dating of audit documentation and ensuring
reports are received in a timely fashion.
- To attend mandatory training as
required.
- Assist in the production of training
materials and training packs to support training programs
Job description
Job responsibilities
Job
Summary
To be responsible for undertaking a wide range of
administrative duties and general support to the Local Training Hub & wider
Greater Manchester Training Hub Team (GMTH).
Have
the ability to prioritise and demonstrate first-rate time-management skills
Must
be an excellent organiser and have the capacity to manage and co-ordinate your
own workload as well as the workload of other staff members with the capacity
to meet deadlines and achieve a high benchmark of working
Work
on own initiative recognising future workload priorities and applying action
plans to ensure that they are accomplished
Excellent
level of administration skills
Must
have the ability to be flexible and work as part of a team
Display
excellent communication skills with the capacity to deal with all levels of
staff, colleagues and the general public in a diplomatic, approachable and
forthcoming manner
Ability
to adapt new ways of working and undertake training as appropriate
Must be able to work in a confidential manner to the
highest degree
- Responsible for co-ordinating meetings, this may include booking
venues, sending out invites, setting agendas and accompany members of GMTH
to meetings as required to take minutes
- To recognise the need to, and be
responsible for, referring enquiries outside sphere of knowledge to the
correct team member.
- Responsible for checking and
updating the electronic database used across the GMTH.
- Act as a first point of contact for
student placements
- Responsible for the collection of
data and to provide accurate and timely information with regard to
meetings held and outcomes as required.
- Maintain an active database of placement
areas, co-ordinating the up dating of audit documentation and ensuring
reports are received in a timely fashion.
- To attend mandatory training as
required.
- Assist in the production of training
materials and training packs to support training programs
Person Specification
Experience
Essential
- A minimum of 3 years experience of undertaking clerical/admin duties.
- Evidence of working on own initiative
- Previous Secretarial skills, i.e. word processing, shorthand or audio typing.
Desirable
- Working within the health service
Knowledge, Skills and Abilities
Essential
- Good typing/word processing skills using Microsoft Word and Excel
- Excellent interpersonal skills, i.e. approachable and able to deal with a variety of people in a pleasant and diplomatic manner at all times.
- Good organisational/planning skills
- Ability to work on own initiative, i.e. able to prioritise own workload and to work to deadlines.
- Flexibility To Cope With Changing Needs Of The Job.
- Excellent communication skills i.e. able to communicate clearly and concisely both in writing and orally.
- Able to work effectively as part of a team
Desirable
- Experience of dealing with the general public
- Willingness to undertake the training required to carry out the job.
- Willingness to abide by the Authority's policies and procedures and to observe the provisions of the Health and Safety at Work Act.
Person Specification
Experience
Essential
- A minimum of 3 years experience of undertaking clerical/admin duties.
- Evidence of working on own initiative
- Previous Secretarial skills, i.e. word processing, shorthand or audio typing.
Desirable
- Working within the health service
Knowledge, Skills and Abilities
Essential
- Good typing/word processing skills using Microsoft Word and Excel
- Excellent interpersonal skills, i.e. approachable and able to deal with a variety of people in a pleasant and diplomatic manner at all times.
- Good organisational/planning skills
- Ability to work on own initiative, i.e. able to prioritise own workload and to work to deadlines.
- Flexibility To Cope With Changing Needs Of The Job.
- Excellent communication skills i.e. able to communicate clearly and concisely both in writing and orally.
- Able to work effectively as part of a team
Desirable
- Experience of dealing with the general public
- Willingness to undertake the training required to carry out the job.
- Willingness to abide by the Authority's policies and procedures and to observe the provisions of the Health and Safety at Work Act.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
