Business Coordinator

NHS England

This job is now closed

Job summary

The Vaccination and Screening Directorate (V&S) is responsible for discharging the NHS public health functions agreement, under which the Secretary of State delegates responsibility to NHS England for certain public health services, known as Section 7A services. These include around 20 immunisation programmes, 11 screening programmes and other services such as child health information services (CHIS), some of which are led Health and Justice national commissioning team.

Working as a multi-disciplinary team, we work across the NHS and wider partners to design and deliver the best possible services. The directorate is collectively responsible for the delivery of our mission statement:

To deliver maximum levels of uptake and coverage across the whole population within and between communities, improving health outcomes, avoiding harm, enabling earlier diagnosis and helping people to stay well, leaving no-one behind.

The business management team delivers an efficient business and operational function, administrative support and support to the directorate. Key internal and external relationships include all V&S directorate teams. This is a centralised team aligned to the sub-directorates and the Director's office.

The team will ensure that the directorate operates in line with NHS England core business management policies and processes. They will provide support to the directorate teams and be the key link to corporate functions, such as HR, finance and commercial.

Main duties of the job

The person in this role will be required to develop a basic understanding of the support requirements, including maintaining professional relationships with other offices across the directorate and wider organisation. They will support the Director of Vaccination and Screening and Delivery Transformation including members of the Senior Leadership Team so the ability to multitask and remain calm under pressure is essential. They must be able to coordinate various tasks, arrange meetings, prioritize workload, and have previous experience in a similar role.

Additionally, they will need to demonstrate tact, confidentiality, and communication skills.

Establish and maintain effective processes in managing the Directors office.
Coordinate activities to support the Head of office where needed

About us

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:

Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
Making the NHS a great place to work, where our people can make a difference and achieve their potential.
Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
Optimising the use of digital technology, research, and innovation
Delivering value for money.

If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.

NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher. You can find more information on the Government website.

Date posted

08 January 2025

Pay scheme

Agenda for change

Band

Band 6

Salary

£44,806 to £53,134 a year (inclusive of London Weighting)

Contract

Permanent

Working pattern

Full-time

Reference number

990-V&S-6885137-E

Job locations

Wellington House

133-155 Waterloo Rd

London

SE1 8UG

Job description

Job responsibilities

Provide Business support to the Director and other Senior members
Coordinator and manage corporate and governance meetingswhere needed.
Coordination of business and corporate tasks, so the ability to multitask and remain calm under pressure is essential.
Support events as required
Matrix working across the Directorate
Travel and Hotel Bookings
Raise Oracle requisitions where required
Provide cover to other members of the team

Although this role has specific responsibilities, the business management team operates in a matrix format, so the ability to move between different tasks will be beneficial.

You can find further details about the job, organisational structure, recruitment profile, expected outcomes and benefits information in the attached Job Description and other supporting documents.

Job description

Job responsibilities

Provide Business support to the Director and other Senior members
Coordinator and manage corporate and governance meetingswhere needed.
Coordination of business and corporate tasks, so the ability to multitask and remain calm under pressure is essential.
Support events as required
Matrix working across the Directorate
Travel and Hotel Bookings
Raise Oracle requisitions where required
Provide cover to other members of the team

Although this role has specific responsibilities, the business management team operates in a matrix format, so the ability to move between different tasks will be beneficial.

You can find further details about the job, organisational structure, recruitment profile, expected outcomes and benefits information in the attached Job Description and other supporting documents.

Person Specification

Qualifications

Essential

Educated to a degree level or equivalent level of experience of working at a similar level in specialist area..

Desirable

Further training or significant experience to post-graduate diploma level.

Knowledge and Experience

Essential

Experience of providing business support to senior managers and managing relationships between senior professionals.
Experience in communications and stakeholder management.

Desirable

Previous experience in a similar role in a healthcare of public sector environment.

Skills

Essential

Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
Problem solving skills and ability to respond to sudden unexpected demands.
Attention to detail combined with the ability to extract key messages from complex analysis.

Interpersonal Skills

Essential

Adaptability, flexibility to work and ability to cope with uncertainty and change
Skills for nurturing key relationships and maintaining networks

Person Specification

Qualifications

Essential

Educated to a degree level or equivalent level of experience of working at a similar level in specialist area..

Desirable

Further training or significant experience to post-graduate diploma level.

Knowledge and Experience

Essential

Experience of providing business support to senior managers and managing relationships between senior professionals.
Experience in communications and stakeholder management.

Desirable

Previous experience in a similar role in a healthcare of public sector environment.

Skills

Essential

Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
Problem solving skills and ability to respond to sudden unexpected demands.
Attention to detail combined with the ability to extract key messages from complex analysis.

Interpersonal Skills

Essential

Adaptability, flexibility to work and ability to cope with uncertainty and change
Skills for nurturing key relationships and maintaining networks

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information