Job summary
As an Administrator for the functions for Professional Standards the post holder will work as part of a dynamic team in delivering an effective service. It will support the Professional Regulations programme of work as required.
In particular the post holder will provide and coordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, planning meetings, responding to inbox queries, taking appropriate follow-up action as required. Supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the wider department.
Main duties of the job
- Managing the day to day enquiries received in the functional inboxes
- Undertaking administrative duties.
- Managing the electronic diary for the department, arranging and changing appointments, prioritising these as appropriate.
- Ensure all urgent and confidential communications are received and distributed in a timely manner.
- Organising and planning events, providing all necessary supporting in local materials.
- Supporting teams in project management and participating in department events.
- Input, monitor and check data produced and required for on-going programmes and projects.
- Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
- Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment.
- Developing and maintaining effective electronic filing systems, to ensure that information is kept securely and is accessible to other members of the team
- Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary.
- Working together with other administrators across the organisations to provide an effective network of communication
- Providing guidance and advice on relevant policies and procedures.
- To carry out other appropriate delegated duties as required.
About us
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher. You can find more information on the Government website.
Date posted
04 October 2024
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,530 to £29,114 a year
Contract
Permanent
Working pattern
Full-time
Reference number
990-MID-6608517-E
Job locations
Stephenson Street
23 Stephenson Street
Birmingham
B2 4HQ
Employer details
Employer name
NHS England
Address
Stephenson Street
23 Stephenson Street
Birmingham
B2 4HQ
Employer's website
https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)
For questions about the job, contact:
