National Recruitment Administrator

NHS England

Information:

This job is now closed

Job summary

The core purpose of this team is:

Responsible for operational delivery of medical and dental recruitment programmes in line with specialty specific timelines and national direction.

Follow nationally approved processes for recruitment to both national and local specialties.

Deliver high level service to stake holders, including junior doctors, consultants.

Ensure accurate communication and reporting to relevant stakeholders.

Quality assure and review all processes.

Main duties of the job

Responsible for administrative support and operational delivery of recruitment programmes in line with specialty specific timelines and national direction with a particular focus on applicant queries.

Successfully assist with the end-to-end recruitment process to include vacancy creation; longlisting; shortlisting, self-assessment verification; interview/selection centre (currently online); offers and feedback

Support the Recruitment Managers/ Coordinators, with the expectation they will take ownership particularly around applicant related issues.

Source NW (Northwest) panel members to attend other national recruitment.

Deputise as required at specialty specific recruitment board meetings.

Develop a comprehensive working knowledge of key software including Oriel and Qpercom and willingness to support ongoing system development.

Oversee the management of the national recruitment inboxes on a daily basis and respond to many of those queries. Answer telephone calls from applicants and panel members. Maintain national website and use of social media.

Support recruitment events - which will involve early starts and late finishes on some occasions.

About us

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:

  • Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
  • Making the NHS a great place to work, where our people can make a difference and achieve their potential.
  • Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
  • Optimising the use of digital technology, research, and innovation
  • Delivering value for money.

If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.

NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher. You can find more information on the Government website.

Date posted

04 October 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Full-time

Reference number

990-NW-6688096-E

Job locations

3 Piccadilly Place

Manchester

M1 3BN


Job description

Job responsibilities

Understanding of a range of work procedures and practices, some of which are non-routine (e.g., working with various systems) and require a base level of theoretical knowledge acquired through formal training or equivalent experience

Educated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.

Significant demonstrable experience of working in an administrative/support role and maintaining systems

Demonstrable experience in working with stakeholders and dealing with sensitive and confidential information.

Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and PowerPoint

Understanding of Confidentiality and Data Protection Act. Knowledge of NHS issues

Commitment to continuing professional development

Experience of organising and facilitating meetings and events (virtual and F2F)

Experience of working in a diverse and complex organization

Experience of working in a training and education environment within the NHS

Experience of collating complex information from several database sources and presenting it in a simplified manner

Experience of documenting and reporting on risks and issues

Knowledge and understanding of the NHS training pathways for doctors

Knowledge of virtual meeting technology

Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users

Ability to work at pace in a busy working environment and able to multi-task

Effective team worker

Minute-taking capabilities

Ability to work without supervision.

Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines

Professional, calm and efficient manner

Excellent organisational skills

Flexible in approach to work

Able to concentrate over a long period of time, required to use VDU / IT equipment more or less continuously on most days

Commitment to and focused on quality, promotes high standards in all they do. Able to make a connection between their work and the benefit to patients and the public

Consistently thinks about how their work can help and support clinicians and frontline staff deliver better outcomes for patients

Values diversity and difference operates with integrity and openness

Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others

Consistently looks to improve what they do, looks for successful tried and tested ways of working, and also seeks out innovation

Actively develops themselves and supports others to do the same

  • Understanding of and commitment to equality of opportunity and good working relationships

Job description

Job responsibilities

Understanding of a range of work procedures and practices, some of which are non-routine (e.g., working with various systems) and require a base level of theoretical knowledge acquired through formal training or equivalent experience

Educated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.

Significant demonstrable experience of working in an administrative/support role and maintaining systems

Demonstrable experience in working with stakeholders and dealing with sensitive and confidential information.

Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and PowerPoint

Understanding of Confidentiality and Data Protection Act. Knowledge of NHS issues

Commitment to continuing professional development

Experience of organising and facilitating meetings and events (virtual and F2F)

Experience of working in a diverse and complex organization

Experience of working in a training and education environment within the NHS

Experience of collating complex information from several database sources and presenting it in a simplified manner

Experience of documenting and reporting on risks and issues

Knowledge and understanding of the NHS training pathways for doctors

Knowledge of virtual meeting technology

Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users

Ability to work at pace in a busy working environment and able to multi-task

Effective team worker

Minute-taking capabilities

Ability to work without supervision.

Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines

Professional, calm and efficient manner

Excellent organisational skills

Flexible in approach to work

Able to concentrate over a long period of time, required to use VDU / IT equipment more or less continuously on most days

Commitment to and focused on quality, promotes high standards in all they do. Able to make a connection between their work and the benefit to patients and the public

Consistently thinks about how their work can help and support clinicians and frontline staff deliver better outcomes for patients

Values diversity and difference operates with integrity and openness

Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others

Consistently looks to improve what they do, looks for successful tried and tested ways of working, and also seeks out innovation

Actively develops themselves and supports others to do the same

  • Understanding of and commitment to equality of opportunity and good working relationships

Person Specification

Qualifications

Essential

  • oEducated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.

Knowledge & Experience

Essential

  • oIntermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and PowerPoint
  • oDemonstrable experience in working with stakeholders and dealing with sensitive and confidential information.
  • oExperience of organising and facilitating meetings and events (virtual and F2F)

Desirable

  • oKnowledge and understanding of the NHS training pathways for doctors

Skills, Capabilities & Attributes

Essential

  • oClear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
  • oMinute-taking capabilities
Person Specification

Qualifications

Essential

  • oEducated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.

Knowledge & Experience

Essential

  • oIntermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and PowerPoint
  • oDemonstrable experience in working with stakeholders and dealing with sensitive and confidential information.
  • oExperience of organising and facilitating meetings and events (virtual and F2F)

Desirable

  • oKnowledge and understanding of the NHS training pathways for doctors

Skills, Capabilities & Attributes

Essential

  • oClear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
  • oMinute-taking capabilities

Employer details

Employer name

NHS England

Address

3 Piccadilly Place

Manchester

M1 3BN


Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)

Employer details

Employer name

NHS England

Address

3 Piccadilly Place

Manchester

M1 3BN


Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)

For questions about the job, contact:

National Recruitment Manager

Louise Birrell

louise.birrell2@nhs.net

01612689623

Date posted

04 October 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Full-time

Reference number

990-NW-6688096-E

Job locations

3 Piccadilly Place

Manchester

M1 3BN


Supporting documents

Privacy notice

NHS England's privacy notice (opens in a new tab)