Job summary
The Midlands Region Safeguarding Team are seeking to recruit an individual to provide administrative support on a full-time basis, for 37.5 hours per week.
Main duties of the job
The post holder will have previous comprehensive administrative experience and the ability to work with people at all levels, together with excellent organisational and communication skills, both verbal and written. The post holder should have the ability to use their own initiative but also be team orientated and have a flexible approach to work, covering for colleagues where possible in their absence.
About us
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher. You can find more information on the Government website.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
Job description
Job responsibilities
Your principle role will be to provide a skilled and full range of administrative duties, in support of the safeguarding teams workstreams and function including:
- Supporting the team with the administration of delivering the key safeguarding workstreams and other associated work.
- Maintaining the membership databases, relevant documents, and policies, with support from the team.
- Supporting the effective administration of meetings, including scheduling, preparation of papers, minute taking, and following up on actions with support from the Safeguarding Coordinator.
- Raising finance requisitions and maintaining the budget spreadsheet.
- Collating resources and articles for the stakeholder newsletters and website, with support from the relevant members of the safeguarding team.
- Supporting events and development sessions.
- Providing diary management support to the Assistant Director for Safeguarding/ Regional Safeguarding Lead.
- Shared responsibility for a generic email mailbox managing incoming tasks and prioritising tasks depending on their deadline.
- Communicating professionally with all members, stakeholders, and internal colleagues, both in person, on the telephone, and in writing.
- Must have proficient experience of using Microsoft packages: Word, Excel and PowerPoint.
You can find further details about the job, in the attached Job Description and other supporting documents.
Job description
Job responsibilities
Your principle role will be to provide a skilled and full range of administrative duties, in support of the safeguarding teams workstreams and function including:
- Supporting the team with the administration of delivering the key safeguarding workstreams and other associated work.
- Maintaining the membership databases, relevant documents, and policies, with support from the team.
- Supporting the effective administration of meetings, including scheduling, preparation of papers, minute taking, and following up on actions with support from the Safeguarding Coordinator.
- Raising finance requisitions and maintaining the budget spreadsheet.
- Collating resources and articles for the stakeholder newsletters and website, with support from the relevant members of the safeguarding team.
- Supporting events and development sessions.
- Providing diary management support to the Assistant Director for Safeguarding/ Regional Safeguarding Lead.
- Shared responsibility for a generic email mailbox managing incoming tasks and prioritising tasks depending on their deadline.
- Communicating professionally with all members, stakeholders, and internal colleagues, both in person, on the telephone, and in writing.
- Must have proficient experience of using Microsoft packages: Word, Excel and PowerPoint.
You can find further details about the job, in the attached Job Description and other supporting documents.
Person Specification
Knowledge and experience
Essential
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
- Understanding of Confidentiality and Data Protection Act
- Commitment to continuing professional development
Desirable
Qualifications
Essential
- Educated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience
Skills Capabilities & Attributes
Essential
- Excellent time management skills with the ability to re -prioritise
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
- Ability to work at pace in a busy working environment and able to multi -task
- Effective team working
- Minute taking and SMART
- Ability to work without supervision
- Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
- Professional, calm and efficient manner
Values and Behaviours
Essential
- Commitment to and focused on quality, promotes high standards in all they do
- Able to make a connection between their work and the benefit to patients and the public
- Consistently thinks about how their work can help and support clinicians and frontline staff deliver better outcomes for patients
- Values diversity and difference, operates with integrity and openness
- Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others
- Consistently looks to improve what they do, looks for successful tried and tested ways of working, and also seeks out innovation
Person Specification
Knowledge and experience
Essential
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
- Understanding of Confidentiality and Data Protection Act
- Commitment to continuing professional development
Desirable
Qualifications
Essential
- Educated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience
Skills Capabilities & Attributes
Essential
- Excellent time management skills with the ability to re -prioritise
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
- Ability to work at pace in a busy working environment and able to multi -task
- Effective team working
- Minute taking and SMART
- Ability to work without supervision
- Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
- Professional, calm and efficient manner
Values and Behaviours
Essential
- Commitment to and focused on quality, promotes high standards in all they do
- Able to make a connection between their work and the benefit to patients and the public
- Consistently thinks about how their work can help and support clinicians and frontline staff deliver better outcomes for patients
- Values diversity and difference, operates with integrity and openness
- Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others
- Consistently looks to improve what they do, looks for successful tried and tested ways of working, and also seeks out innovation
