Personal Assistant
NHS England
This job is now closed
Job summary
An exciting opportunity has arisen within the Medical Directorate in the East of England and we are seeking to recruit a highly motivated individual with excellent organisational skills to provide a high standard of PA support to the Medical Directors.
The post holder will, in many instances, be the first line of contact for the Medical Directors and will need to act with discretion and confidentiality at all times. The post holder would be expected to exercise personal initiative and independent judgement in an efficient manner and have the ability to build and maintain good working relationships with all our stakeholders, both internally and externally. Additionally, it is expected that this individual will have experience of the health service and demonstrable secretarial or PA experience including, initiating, and maintaining office systems, diary management, taking high quality minutes and maintaining confidentiality at all times.
The post holder will be a pro-active, self-starter who is able to work autonomously and use initiative to a significant level demonstrating attention to detail in all aspects of work while managing competing demands and priorities.
Main duties of the job
Key responsibilities will include:
Provide effective diary management for the director using independent judgement to prioritise the high-level competing demands to ensure an appropriate balance.
Organise and manage documentation for meetings, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate, ensuring the director has the required documentation for all meetings in a timely manner.
Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
Act as a contact point for the director, dealing with and responding effectively to queries from internal and external stakeholders, passing on relevant information as appropriate.
Handle significant quantities of confidential and sensitive information on behalf of the director, always ensuring the appropriate degree of confidentially and discretion is adopted.
Understand and highlight risks, issues and actions, ensuring early identification and proactive mitigation where possible, and ensuring concerns are escalated promptly.
Flexible approach to work in line with the needs of the business.
About us
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Date posted
10 September 2024
Pay scheme
Agenda for change
Band
Band 5
Salary
£29,970 to £36,483 a year
Contract
Permanent
Working pattern
Full-time
Reference number
990-EOE-6611220-E
Job locations
Victoria House
Fulborn
Cambridge
CB21 5XB
Employer details
Employer name
NHS England
Address
Victoria House
Fulborn
Cambridge
CB21 5XB
Employer's website
https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)
For questions about the job, contact:
