Executive Assistant (Workforce, Education & Strategy)

NHS England

Information:

This job is now closed

Job summary

This exciting role in NHSE is for a highly motivated individual to provide senior administrative and secretarial services within the North West Workforce Training & Education Directorate.

As part of the Operations & Oversight Team in the Workforce & Education Strategy (WES) Sub-Directorate, the Executive Assistant will undertake a wide range of administrative and secretarial tasks, supporting senior Leaders, including Deputy Regional Directors. In addition to providing a comprehensive administrative service to senior leaders, they will take personal responsibility for a range of delegated tasks and projects, including support to finance and external governance processes and ad hoc project work.

Main duties of the job

  • PA support to the Deputy Director of Workforce, Education & Strategy
  • PA support to the Deputy Director of Health & Care Education
  • PA support to the Head of Talent & Resourcing
  • Use of Oracle (finance system) to support contracting and commissioning work
  • Secretariat to key meetings

About us

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:

  • Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
  • Making the NHS a great place to work, where our people can make a difference and achieve their potential.
  • Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
  • Optimising the use of digital technology, research, and innovation
  • Delivering value for money.

If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Date posted

05 September 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year

Contract

Permanent

Working pattern

Full-time

Reference number

990-WT&E-6604604-E

Job locations

Any North West Office

Manchester, Liverpool or Preston

Manchester

M1 3BN


Job description

Job responsibilities

As an Executive Assistant, the post holder will work as part of a dynamic team in delivering an effective service supporting managers and staff across the Operations and Oversight Team in the Workforce & Education Strategy Sub-Directorate.

A detailed job description, listing all main responsibilities is available to download.

If you like what you have read and think you have the skills and experience, we need then don't delay, apply today! We get lots of applications for our roles and so we sometimes have to close our posts early. Don't miss out!

Job description

Job responsibilities

As an Executive Assistant, the post holder will work as part of a dynamic team in delivering an effective service supporting managers and staff across the Operations and Oversight Team in the Workforce & Education Strategy Sub-Directorate.

A detailed job description, listing all main responsibilities is available to download.

If you like what you have read and think you have the skills and experience, we need then don't delay, apply today! We get lots of applications for our roles and so we sometimes have to close our posts early. Don't miss out!

Person Specification

Behaviours and Values

Essential

  • Be committed to Equality, Diversity and Inclusion (EDI) and support an inclusive culture within the team through own behaviours
  • Ability to work in partnership with others and as part of cross directorate teams to deliver successful outcomes

Experience and Knowledge

Essential

  • Experience of providing high level administration support, including diary management, organising and minuting formal meetings and booking travel and accommodation.
  • Ability to use finance systems to establish new suppliers, process payments, invoices and purchase order numbers (POs), accurately inputting and validating data using a methodical approach.

Skills and Abilities

Essential

  • Ability to respond effectively and sensitively to queries from stakeholders, escalating as appropriate
  • Ability to work autonomously, using prioritisation skills to deal with conflicting demands.

Qualifications

Essential

  • Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
Person Specification

Behaviours and Values

Essential

  • Be committed to Equality, Diversity and Inclusion (EDI) and support an inclusive culture within the team through own behaviours
  • Ability to work in partnership with others and as part of cross directorate teams to deliver successful outcomes

Experience and Knowledge

Essential

  • Experience of providing high level administration support, including diary management, organising and minuting formal meetings and booking travel and accommodation.
  • Ability to use finance systems to establish new suppliers, process payments, invoices and purchase order numbers (POs), accurately inputting and validating data using a methodical approach.

Skills and Abilities

Essential

  • Ability to respond effectively and sensitively to queries from stakeholders, escalating as appropriate
  • Ability to work autonomously, using prioritisation skills to deal with conflicting demands.

Qualifications

Essential

  • Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.

Employer details

Employer name

NHS England

Address

Any North West Office

Manchester, Liverpool or Preston

Manchester

M1 3BN


Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)

Employer details

Employer name

NHS England

Address

Any North West Office

Manchester, Liverpool or Preston

Manchester

M1 3BN


Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)

For questions about the job, contact:

Programme Support Coordinator

Georgie Barrett

georgie.barrett@nhs.net

Date posted

05 September 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year

Contract

Permanent

Working pattern

Full-time

Reference number

990-WT&E-6604604-E

Job locations

Any North West Office

Manchester, Liverpool or Preston

Manchester

M1 3BN


Supporting documents

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