Job summary
An opportunity has arisen for a driven and conscientious individual in the South West Regional Financial Reporting Team. The role will be responsible for supporting the overall financial performance of the South West Region by:
- Ensuring risk is managed and balanced across organisations, systems and the Region;
- Managing and actively promoting system working to ensure best value for money;
- Ensuring systems and processes are in place to enable sound financial control;
- Providing necessary advice, support, challenge to organisations and the systems;
- Work with systems and organisations to develop sustainable financial strategies.
Main duties of the job
As a Finance Support Officer - Reporting, the post holder will work as part of a dynamic team in delivering an effective service supporting managers and staff across the South West Finance Team Sector/Area to exercise effective strategic and professional leadership of the NHS Finance function in the Region. The post holder will provide administrative support to the team and assistance with financial reporting.
In particular, the post holder will be the ISFE Super User setting individuals up on Oracle, providing support to wider users in the South West Team for setting up of Purchase Orders, and providing IQM support to facilitate best practice within the Accounts Payable function.
The post holder will also work as part of a wider finance team to support the Agreements of Balance process, supporting the team with the management of the project, gathering information and undertaking enquiries as and when is necessary for the Head of Department, teams and the department.
About us
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher. You can find more information on the Government website.
Job description
Job responsibilities
The main duties of the role are:
- Build strong stakeholder relationships with finance colleagues in other teams, ISFE users in Admin., Programme and Commissioning, CEA leads in providers and national colleagues to promote an open and honest information sharing culture
- Have regular contact with ISFE users to ensure training needs are being met
- Keep up to date with legislative and contractual changes that may impact your portfolio
- Carry out regular reviews to ensure the ISFE user list is kept up to date.
- Calculate and enter monthly accruals and adjustment journals for lease cars, mobile phones, and estates recharges
- Ensure any national returns are completed within the designated timeline
- Ensuring AoB email box is regularly checked, and any queries responded too
- Support prompt payment of invoices within your portfolio area to meet NHS England's contractual obligation. This includes (but is not restricted to): ensuring POs are set up, investigating/actioning invoice holds, checking recording and sending non-PO invoices to budget holders in a timely manner, clearing IQM invoice box.
- Maintain contract payment details, promptly actioning any required updates e.g., Dummy supplier, bank account details, pursuing missing invoices or credit notes, mergers.
- Carry out ad hoc costings/reporting/analytical tasks as required within your portfolio area.
- Maintain up-to-date procedure notes to cover your portfolio area
- Promote continuous improvement
You can find further details about the job, in the attached Job Description and other supporting documents.
Job description
Job responsibilities
The main duties of the role are:
- Build strong stakeholder relationships with finance colleagues in other teams, ISFE users in Admin., Programme and Commissioning, CEA leads in providers and national colleagues to promote an open and honest information sharing culture
- Have regular contact with ISFE users to ensure training needs are being met
- Keep up to date with legislative and contractual changes that may impact your portfolio
- Carry out regular reviews to ensure the ISFE user list is kept up to date.
- Calculate and enter monthly accruals and adjustment journals for lease cars, mobile phones, and estates recharges
- Ensure any national returns are completed within the designated timeline
- Ensuring AoB email box is regularly checked, and any queries responded too
- Support prompt payment of invoices within your portfolio area to meet NHS England's contractual obligation. This includes (but is not restricted to): ensuring POs are set up, investigating/actioning invoice holds, checking recording and sending non-PO invoices to budget holders in a timely manner, clearing IQM invoice box.
- Maintain contract payment details, promptly actioning any required updates e.g., Dummy supplier, bank account details, pursuing missing invoices or credit notes, mergers.
- Carry out ad hoc costings/reporting/analytical tasks as required within your portfolio area.
- Maintain up-to-date procedure notes to cover your portfolio area
- Promote continuous improvement
You can find further details about the job, in the attached Job Description and other supporting documents.
Person Specification
Qualifications
Essential
- GCSE or Equivalent in English and Maths, currently studying AAT Accountancy Qualification or willing to undertake training
- Educated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
Knowledge and experience
Essential
- Experience of managing own workload
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information.
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
- Understanding of Confidentiality and Data Protection Act.
- Commitment to continuing professional
Desirable
Skills Capabilities & Attributes
Essential
- Knowledge of the role of NHS England / NHS Improvement Expert knowledge of administrative processes
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
- Ability to work at pace in a busy working environment and able to multi-task Effective team working
- Minute taking
- Ability to work without supervision.
- Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
- Professional, calm and efficient manner
Values and Behaviours
Essential
- Commitment to and focused on quality, promotes high standards in all they do.
- Able to make a connection between their work and the benefit to patients and the public
- Consistently thinks about how their work can help and support clinicians and frontline staff deliver better outcomes for patients
- Values diversity and difference operates with integrity and openness
- Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others
- Consistently looks to improve what they do, looks for successful tried and tested ways of working, and also seeks out innovation
- Actively develops themselves and supports others to do the same
- Understanding of and commitment to equality of opportunity and good working relationships
Person Specification
Qualifications
Essential
- GCSE or Equivalent in English and Maths, currently studying AAT Accountancy Qualification or willing to undertake training
- Educated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
Knowledge and experience
Essential
- Experience of managing own workload
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information.
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
- Understanding of Confidentiality and Data Protection Act.
- Commitment to continuing professional
Desirable
Skills Capabilities & Attributes
Essential
- Knowledge of the role of NHS England / NHS Improvement Expert knowledge of administrative processes
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
- Ability to work at pace in a busy working environment and able to multi-task Effective team working
- Minute taking
- Ability to work without supervision.
- Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
- Professional, calm and efficient manner
Values and Behaviours
Essential
- Commitment to and focused on quality, promotes high standards in all they do.
- Able to make a connection between their work and the benefit to patients and the public
- Consistently thinks about how their work can help and support clinicians and frontline staff deliver better outcomes for patients
- Values diversity and difference operates with integrity and openness
- Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others
- Consistently looks to improve what they do, looks for successful tried and tested ways of working, and also seeks out innovation
- Actively develops themselves and supports others to do the same
- Understanding of and commitment to equality of opportunity and good working relationships
