Directorate Personal Assistant
NHS England
This job is now closed
Job summary
As Directorate Personal Assistant, the post holder will provide comprehensive diary management and PA support to the Regional Medical Director and Directors within the Medical Directorate, proactively ensuring all directorate needs are met and that the Directors are suitably supported with the Medical Directorate in the South West region.
Main duties of the job
- Provide proactive business and office management support to the Private Office, contributing to the completion of the Directorates objectives.
- Provide timely and accurate information and documentation to enable to effective operation of the directorate.
- Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate.
- Ensure the Directors team have been briefed and have the required documentation for all meetings/events.
- Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
- Provide effective diary management for Senior Managers and the team, ensuring that appointments are planned and coordinated, and run to schedule. Use independent judgement to prioritise the high level completing demands to ensure an appropriate balance in the daily scheduling in line with preferences, responsibilities or project plans.
- Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material. Provide high quality support to ensure they are managed and delivered effectively.
About us
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Date posted
24 July 2024
Pay scheme
Agenda for change
Band
Band 5
Salary
£28,407 to £34,581 a year
Contract
Permanent
Working pattern
Full-time
Reference number
990-SW-6474094-E
Job locations
South West Region
Blackbrook Park Avenue
Taunton
TA1 2PX
Employer details
Employer name
NHS England
Address
South West Region
Blackbrook Park Avenue
Taunton
TA1 2PX
Employer's website
https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)
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