Job summary
We are looking for an experienced diary co-ordinator and administrator with previous NHS experience to work within the Regional Director's Private Office in London. The role is a hybrid position and requires presence in the London office 2 days per week. The postholder will be working with a team of 5 providing excellent support to the Regional Director and the rest of the regional office.
Main duties of the job
As Executive Assistant, the post holder will work to deliver an effective service to support the London Regional Director and will work as part of the wider region.
About us
In April 2023, NHS England, NHS Digital, and Health Education England merged to create a new, single organisation to lead the NHS in England. This new NHS England is designed to create a simpler, smaller, high performing, organisation that leads the NHS more effectively and is a better place to work. Speaking with one voice to the service.
The new NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS agreat place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visit https://www.england.nhs.uk/ .
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Job description
Job responsibilities
You can find further details about the job, in the attached Job Description and other supporting documents.
If you like what you have read and think you have the skills and experience, we need then don't delay, apply today! We get lots of applications for our roles and so we sometimes have to close our posts early. Don't miss out!
Job description
Job responsibilities
You can find further details about the job, in the attached Job Description and other supporting documents.
If you like what you have read and think you have the skills and experience, we need then don't delay, apply today! We get lots of applications for our roles and so we sometimes have to close our posts early. Don't miss out!
Person Specification
Essential Criteria
Essential
- To be responsible for managing and maintaining the smooth running of the diaries, prioritising work schedules in accordance with changing priorities and liaising and negotiating with all relevant parties in an efficient and effective manner.
- Provide a high level, professional and confidential Executive Assistant service to the London Regional Director, covering all aspects of secretarial, administrative and organisational support.
- Ensure accurate and open communication and co-ordination with a range of organisations and individuals, researching and drafting correspondence and papers and ensuring the management of specific tasks, lead reporting and analysis across a range of specialties, functions and projects.
- To handle significant quantities of confidential and sensitive information, ensuring that the appropriate degree of confidentiality, discretion and tact is adopted at all times.
- To act, in the absence of other members of the support team, within defined parameters of delegated responsibility, to progress matters or seek guidance from other members of senior management.
Person Specification
Essential Criteria
Essential
- To be responsible for managing and maintaining the smooth running of the diaries, prioritising work schedules in accordance with changing priorities and liaising and negotiating with all relevant parties in an efficient and effective manner.
- Provide a high level, professional and confidential Executive Assistant service to the London Regional Director, covering all aspects of secretarial, administrative and organisational support.
- Ensure accurate and open communication and co-ordination with a range of organisations and individuals, researching and drafting correspondence and papers and ensuring the management of specific tasks, lead reporting and analysis across a range of specialties, functions and projects.
- To handle significant quantities of confidential and sensitive information, ensuring that the appropriate degree of confidentiality, discretion and tact is adopted at all times.
- To act, in the absence of other members of the support team, within defined parameters of delegated responsibility, to progress matters or seek guidance from other members of senior management.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
