NHS England

PA to Postgraduate Dean

This job is now closed

Job summary

This exciting role in NHSE is for a highly motivated and enthusiastic individual to provide and coordinate administrative and secretarial services within the regional PGMDE team.

The Personal Assistant is required to support the Senior Leaders within the region to deliver their part of the corporate agenda as well as their responsibilities in respect of the NHS, and in any relationships or activities the Senior Leaders may participate in across a wider local or national footprint; this may include Directors, the Chair, and Senior Managers within the region.

Undertaking a wide range of managerial and Personal Assistant administrative tasks, including taking personal responsibility for a range of delegated projects and business; this is in addition to providing a comprehensive administrative service to ensure the smooth running within the regional team.

In addition, the postholder will be expected to contribute to the multi-professional nature of the business of NHSE across the South East region and support region wide PGMDE activities.

Main duties of the job

Engaging People/Key Working relationships:

Provide comprehensive diary management and PA support proactively ensuring that their needs are met and that they feel supported to present a professional image at all times.
Provide support to internal and external meetings and events as required i.e. regional Senior Management Team (SMT), Workshops, etc. and additional events when required.
Responsible for high level co-ordination between the regional Team, the Executive team, and senior managers within NHSE to initiate/produce reports, briefings, board papers etc. for meeting and key stakeholder meetings/events.
Identify process improvements and develop projects and assignments with administrative support staff to respond to organisational and/or policy changes.
Delivering Results/Functional Responsibilities:
Organise the diary and commitments of the Senior Teams including the scheduling of formal meetings including video/tele conferences and take notes at meetings as required.
Manage the Senior Teams travel and accommodation arrangements.
Ensure that the Senior Teams are appropriately briefed in advance of the scheduled meetings and events

About us

In April 2023, NHS England, NHS Digital, and Health Education England merged to create a new, single organisation to lead the NHS in England. This new NHS England is designed to create a simpler, smaller, high performing, organisation that leads the NHS more effectively and is a better place to work. Speaking with one voice to the service.

The new NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:

Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
Making the NHS agreat place to work, where our people can make a difference and achieve their potential.
Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
Optimising the use of digital technology, research, and innovation
Delivering value for money.

If you would like to know more or require further information, please visit https://www.england.nhs.uk/ .

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Date posted

31 May 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

990-S3-SE-1224-B

Job locations

York House

Horley

RH6 7DE

Job description

Job responsibilities

Main duties of the job continued:

Setting Direction and Service Improvement:
Support the coordination of the preparation of the Senior Teams meeting papers.
Act on behalf of the Senior Leaders in their absence, by making rapid and accurate assessments of urgent/delicate situations that can be addressed by appropriate colleagues within NHSE in order to meet deadlines, provide solutions and avoid disruptions.
Source and gather information for the Senior Teams to support business.
Prioritise the Senior Teams workload effectively to ensure that meetings and reports are provided in a timely fashion ensuring that the Senior Teams also has thinking time

You can find further details about the job, in the attached Job Description and other supporting documents.

Job description

Job responsibilities

Main duties of the job continued:

Setting Direction and Service Improvement:
Support the coordination of the preparation of the Senior Teams meeting papers.
Act on behalf of the Senior Leaders in their absence, by making rapid and accurate assessments of urgent/delicate situations that can be addressed by appropriate colleagues within NHSE in order to meet deadlines, provide solutions and avoid disruptions.
Source and gather information for the Senior Teams to support business.
Prioritise the Senior Teams workload effectively to ensure that meetings and reports are provided in a timely fashion ensuring that the Senior Teams also has thinking time

You can find further details about the job, in the attached Job Description and other supporting documents.

Person Specification

Essential Criteria

Essential

1. Previous experience providing administration support or PA responsibilities resulting in Excellent organisational and administrative skills with high attention to detail.
2. Previous experience of managing/overseeing discreet projects.
3. Experience dealing with confidential information appropriately
4. Strong communicator with excellent writing skills, data entry and formatting of presentations; capable of constructing and delivering clear information/instructions to staff.
5. Experience of supporting committees and organising meetings including experience of drafting briefing papers, building agendas, taking accurate minutes at both small and large-scale meetings writing minutes and producing presentations.

Person Specification

Essential Criteria

Essential

1. Previous experience providing administration support or PA responsibilities resulting in Excellent organisational and administrative skills with high attention to detail.
2. Previous experience of managing/overseeing discreet projects.
3. Experience dealing with confidential information appropriately
4. Strong communicator with excellent writing skills, data entry and formatting of presentations; capable of constructing and delivering clear information/instructions to staff.
5. Experience of supporting committees and organising meetings including experience of drafting briefing papers, building agendas, taking accurate minutes at both small and large-scale meetings writing minutes and producing presentations.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Certificate of Sponsorship

Employer details

Employer name

NHS England

Address

York House

Horley

RH6 7DE

Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)

Employer details

Employer name

NHS England

Address

York House

Horley

RH6 7DE

Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)