Job summary
An exciting opportunity has arisen for an Executive Business Officer to join a busy Business Management Team and provide a dedicated service to three very senior Directors and be part of a central business function within the Medicines Value & Access Directorate C. 85 staff which is part of the Chief Financial Officer Group within NHS England.
The role primarily supports three very busy directors, who are responsible for teams that ensure that NHS patients can benefit from the most clinically & cost effective treatments whilst delivering sustainable value for the NHS and safeguarding the supply chain of everyday medicines that patients rely upon.The role also plays a key part in a team of 7 that provide a business management function to all staff across Medicines Value & Access.
The post holder will need to be efficient, organised and be able to manage competing demands and be able to move comfortably between a number of unrelated tasks, quickly picking up new things and creating or implementing items from scratch, without guidance or supervision.
The post is based at our main London office at Waterloo and will be office based with an expectation of 4 days per week in the office and 1 day from home. Travel to other offices will be required on an infrequent basis.
Main duties of the job
The Executive Business Officer is a key role to three Directors within Medicines Value & Access and a key member of the Business Management Team that provides a service to multiple fast paced teams within the Directorate. The post holder will work as part of a team delivering an efficient and effective Business Support Service to coordinate and support managers and staff in the delivery of their key programmes.
Duties
Mailbox and diary management to the Directors and other senior staff as required including organising travel, meetings and collating related papers
Meeting attendance and minute taking for the Directors key meetings upon request
Admin support to the Directorate's Medicines related executive groups and boards
Work as part of a team and deputise for other team members as required to ensure service resilience
Next stepsPrepare your application, we want to know about you and why you feel you are suitable for this role. Think about what skills, knowledge and experience you can bring to this position and include in your personal statement.Applicants who are shortlisted for interview will be contacted by email. The interviews will either be in person or remote by Microsoft Teams. Successful applicants at interview stage will have an opportunity to meet the Directors before an offer is made.
If you require a reasonable adjustment or support with your application, please don't hesitate to reach out and contact vacancy contact.
About us
In April 2023, NHS England, NHS Digital, and Health Education England merged to create a new, single organisation to lead the NHS in England. This new NHS England is designed to create a simpler, smaller, high performing, organisation that leads the NHS more effectively and is a better place to work. Speaking with one voice to the service.
The new NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS agreat place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visit https://www.england.nhs.uk/ .
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Job description
Job responsibilities
Why you should apply:We value the different experiences our people bring to their work. We're working to create an environment where everyone can make a full contribution no matter their background, identity, or circumstances.Which means, we encourage applications from people of all backgrounds and abilities.
You can find further details about the role, organisational structure, recruitment profile, expected outcomes and benefits information in the attached Job Description, Assignment Brief and other supporting documents.
Job description
Job responsibilities
Why you should apply:We value the different experiences our people bring to their work. We're working to create an environment where everyone can make a full contribution no matter their background, identity, or circumstances.Which means, we encourage applications from people of all backgrounds and abilities.
You can find further details about the role, organisational structure, recruitment profile, expected outcomes and benefits information in the attached Job Description, Assignment Brief and other supporting documents.
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
Knowledge & Experience
Essential
- Experience of providing business support to senior managers and managing relationships between senior professionals organising and/or facilitating multi-disciplinary meetings including presenting on progress, ensuring that all actions are logged and followed up as required.
- Experience in communications and stakeholder management. Ideally with with a range of organisations and individuals including pharmaceutical industry, clinical leaders and patient groups.
- Manage / secretariat relevant meetings, such as the medicines executive and board meetings, including diarising, taking minutes / actions, collating papers and preparing agendas. Strong communication skills are extremely important and the ability to work to tight deadlines at a fast pace is a must have for this role.
Desirable
- Previous experience in similar role in a healthcare or public sector environment.
Skills & Abilities
Essential
- Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
- Takes decisions on difficult and contentious issues where there may be several courses of action.
- Problem solving skills and ability to respond to sudden unexpected demands.
Interpersonal Skills
Essential
- Adaptability, flexibility to work and ability to cope with uncertainty and change.
- Ability to change ways of working to aid cooperation within and between teams in order to achieve results.
- Skills for nurturing key relationships and maintaining networks.
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
Knowledge & Experience
Essential
- Experience of providing business support to senior managers and managing relationships between senior professionals organising and/or facilitating multi-disciplinary meetings including presenting on progress, ensuring that all actions are logged and followed up as required.
- Experience in communications and stakeholder management. Ideally with with a range of organisations and individuals including pharmaceutical industry, clinical leaders and patient groups.
- Manage / secretariat relevant meetings, such as the medicines executive and board meetings, including diarising, taking minutes / actions, collating papers and preparing agendas. Strong communication skills are extremely important and the ability to work to tight deadlines at a fast pace is a must have for this role.
Desirable
- Previous experience in similar role in a healthcare or public sector environment.
Skills & Abilities
Essential
- Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
- Takes decisions on difficult and contentious issues where there may be several courses of action.
- Problem solving skills and ability to respond to sudden unexpected demands.
Interpersonal Skills
Essential
- Adaptability, flexibility to work and ability to cope with uncertainty and change.
- Ability to change ways of working to aid cooperation within and between teams in order to achieve results.
- Skills for nurturing key relationships and maintaining networks.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
