Job summary
The post holder will provide an
effective and efficient purchasing service to both Synchronicity Care Limited,
CDDFT, TEWVFT & Oxleas NHS FT stakeholders including the appropriate
sourcing and purchasing of low value goods and services.
The post holder will work within the Purchasing and
Information team, alongside their system support colleagues to ensure the
achievement of agreed purchasing KPIs.
As a member of the Procurement Dept the post
holder will also liaise and work with the Procurement and Materials Management
team colleagues.
Main duties of the job
The post holder will provide an effective and efficient
purchasing service to Synchronicity Care Limited, CDDFT, TEWVFT & Oxleas
NHS FT stakeholders including the appropriate sourcing and purchasing of low
value goods/services.
The post
holder will achieve a portfolio of purchasing KPIs, which will be reported to
the senior management team.
Responsible
for the successful completion of quotation exercises using electronic
procurement systems to ensure value for money (VfM) for all stakeholders in
line with Trust policy (such as, SFIs).
The post
holder will provide support and guidance relating to available contracts /
catalogues and provide advice relating to purchasing processes and Trust SFIs
to stakeholders.
Organise
and plan workload to ensure order requests are processed, contracts reviewed
and reports are produced within departmental timescales/KPIs.
The post
holder will identify frequently purchased goods to be added to the electronic
catalogue.
To
facilitate product returns, credits, invoice queries and carriage charges.
About us
Where available, visa sponsorship is subject to the role meeting the Home Office Skilled Worker eligibility requirements. This includes, but is not limited to, the role being eligible for sponsorship and meeting the applicable salary threshold and other immigration requirements. Eligibility for sponsorship will be assessed in line with current Home Office guidance.
This is a legal and regulatory requirement, and we cannot proceed with sponsorship until UKVI has completed the approval process.
We regret any inconvenience this causes. Our decision is based solely on our current regulatory position and is not related to your suitability for the role or any personal characteristic.
SCL is a wholly owned subsidiary of County Durham and Darlington NHS Foundation Trust (CDDFT) set up to deliver a range of non-clinical services The company is separate legal body to CDDFT.
SCL offers its own Terms and Conditions of employment which differ to the national NHS Terms and Conditions. As an employee in the company you will benefit from:
- A Competitive salary
- Access to a pension scheme - National Employment Savings Trust (NEST) CDD Services will pay a 3% contribution (this is over and above the minimum contribution rate at the present time)
- Night Shift Working Allowances (where appropriate)
- Bank Holiday Working Allowances (where appropriate)
Bank work is offered on an 'as and when' basis with no guaranteed hours and will be paid on a pro-rata hourly rate for hours worked only
Job description
Job responsibilities
The post holder will work within the procurement dept,
alongside their purchasing and Information team colleagues and closely with
Procurement team and materials management staff within Synchronicity Care
Limited to ensure the achievement of agreed purchasing KPIs.
The post holder will provide clear information that supports
purchasing best practice to all stakeholders when sourcing goods and services,
facilitating quotation exercises, processing requisitions and expediting
orders. Liaising directly with suppliers
and/or National/Regional Procurement Hubs to progress quotation exercises/mini
competitions to achieve both quality and VfM outcomes for the Trust and/or
Consortium Organisations.
The post holder will interact with a range of stakeholders
across both Synchronicity Care Limited, CDDFT, TEWVFT & Oxleas NHS FT in
performing their purchasing function in line with Trust standards and best
practice.
The post holder will provide an effective and efficient
purchasing service to both Synchronicity Care Limited, CDDFT, TEWVFT &
Oxleas NHS FT stakeholders and will be responsible for the achievement of a
portfolio of purchasing KPIs.
The post holder must have an understanding of the
stakeholder organisations Standing Financial Instructions (SFIs) and
associated policies.
The post holder will attend procurement team meetings and
attend wider Trust stakeholders meetings to support an effective purchasing
service, as required.
The post holder will provide support and guidance relating
to available contracts / catalogues and provide advice relating to purchasing
processes and Trust SFIs to stakeholders across both Synchronicity Care
Limited, CDDFT, TEWVFT & Oxleas NHS FT.
The post holder will have a working knowledge of electronic
purchasing systems and the ability to actively manage their workload within
such systems.
The post holder will participate in audits and
information requested (including FOI) relating to purchasing activity within
Synchronicity Care Limited, CDDFT, TEWVFT & Oxleas NHS FT.
Job description
Job responsibilities
The post holder will work within the procurement dept,
alongside their purchasing and Information team colleagues and closely with
Procurement team and materials management staff within Synchronicity Care
Limited to ensure the achievement of agreed purchasing KPIs.
The post holder will provide clear information that supports
purchasing best practice to all stakeholders when sourcing goods and services,
facilitating quotation exercises, processing requisitions and expediting
orders. Liaising directly with suppliers
and/or National/Regional Procurement Hubs to progress quotation exercises/mini
competitions to achieve both quality and VfM outcomes for the Trust and/or
Consortium Organisations.
The post holder will interact with a range of stakeholders
across both Synchronicity Care Limited, CDDFT, TEWVFT & Oxleas NHS FT in
performing their purchasing function in line with Trust standards and best
practice.
The post holder will provide an effective and efficient
purchasing service to both Synchronicity Care Limited, CDDFT, TEWVFT &
Oxleas NHS FT stakeholders and will be responsible for the achievement of a
portfolio of purchasing KPIs.
The post holder must have an understanding of the
stakeholder organisations Standing Financial Instructions (SFIs) and
associated policies.
The post holder will attend procurement team meetings and
attend wider Trust stakeholders meetings to support an effective purchasing
service, as required.
The post holder will provide support and guidance relating
to available contracts / catalogues and provide advice relating to purchasing
processes and Trust SFIs to stakeholders across both Synchronicity Care
Limited, CDDFT, TEWVFT & Oxleas NHS FT.
The post holder will have a working knowledge of electronic
purchasing systems and the ability to actively manage their workload within
such systems.
The post holder will participate in audits and
information requested (including FOI) relating to purchasing activity within
Synchronicity Care Limited, CDDFT, TEWVFT & Oxleas NHS FT.
Person Specification
Special Skills & Knowledge
Essential
- Base level knowledge of operating within organisational policies, such as, Standing Financial Instructions.
- Ability to work in accordance with the set standards, such as, responding to queries within 48 hours.
- Ability to expedite information from systems.
- Ability to enter data, manipulate information and interpret outputs.
- Ability to resolve helpdesk queries.
- Ability to clearly communicate with a variety of stakeholders (internal and external).
- Ability analyse basic spend and product data.
- Ability to provide support and guidance to end-users.
- Ability to plan and prioritise own work.
- IT skills literate in Microsoft packages, including Outlook and Word
- Must be pragmatic and structured.
Qualifications
Essential
- NVQ Level 3 (in appropriate subject) or a Diploma in IM&T or equivalent experience.
- Working experience of Information systems
Desirable
- Working experience of Purchasing and Finance systems.
Experience
Essential
- Working experience of operating within organisational policies.
- Experience of working in a team environment or equivalent.
- Experience of working to both agreed individual and team targets.
- Experience of analysing basic information and spend data to support decision making.
Person Specification
Special Skills & Knowledge
Essential
- Base level knowledge of operating within organisational policies, such as, Standing Financial Instructions.
- Ability to work in accordance with the set standards, such as, responding to queries within 48 hours.
- Ability to expedite information from systems.
- Ability to enter data, manipulate information and interpret outputs.
- Ability to resolve helpdesk queries.
- Ability to clearly communicate with a variety of stakeholders (internal and external).
- Ability analyse basic spend and product data.
- Ability to provide support and guidance to end-users.
- Ability to plan and prioritise own work.
- IT skills literate in Microsoft packages, including Outlook and Word
- Must be pragmatic and structured.
Qualifications
Essential
- NVQ Level 3 (in appropriate subject) or a Diploma in IM&T or equivalent experience.
- Working experience of Information systems
Desirable
- Working experience of Purchasing and Finance systems.
Experience
Essential
- Working experience of operating within organisational policies.
- Experience of working in a team environment or equivalent.
- Experience of working to both agreed individual and team targets.
- Experience of analysing basic information and spend data to support decision making.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
CDD Services (Synchronicity Care Ltd)
Address
The Centre For Health
Traynor Way
Whitehouse Business Park
PETERLEE
County Durham
SR8 2RU
United Kingdom
Employer's website
https://www.cddft.nhs.uk/ (Opens in a new tab)
