Job summary
The Purchasing Officer role is
part of SCL's Purchasing and Information Team and is responsible for the
provision of an effective, efficient and professional purchasing service which
involves the appropriate sourcing of goods and services, processing of
requisitions, expediting purchase orders, all with due consideration of quality
and price to deliver on-going cost efficiencies, quality and service benefits.
The role involves working as part
of a team and providing a service to a number of NHS organisations. in sourcing
and processing low value goods and services You will be involved in resolving
queries, speaking to suppliers and purchasing goods and services.
This is an great role to gain
first hand knowledge of working in a Procurement department and a potential
first step for a career in Procurement.
Main duties of the job
The post
holder will provide an effective and efficient purchasing service to CDD
Services, CDDFT, TEWVFT & Oxleas FT
stakeholders including the appropriate sourcing and purchasing of low value
goods and services.
The post
holder will provide support and guidance relating to available contracts /
catalogues and provide advice relating to purchasing processes and Trust SFIs
to stakeholders.
Organise
and plan workload to ensure order requests are processed, contracts reviewed
and reports are produced within departmental timescales/KPIs.
The post
holder will identify frequently purchased goods to be added to the electronic
catalogues.
To
facilitate product returns, credits, invoice queries and carriage charges.
To be
fully conversant with Trust SFIs, operational policies and procedures to
ensure all purchases comply with relevant guidance.
Works
within standard operating procedures/work instructions and relevant Policies
and Procedures. Proposes changes to working practices in own
area.
About us
SCL is a wholly owned subsidiary of County Durham and Darlington NHS Foundation Trust (CDDFT) set up to deliver a range of non-clinical services The company is a separate legal body to CDDFT.
SCL offers its own Terms and Conditions of employment which differ to the national NHS Terms and Conditions. As an employee in the company you will benefit from:
- A Competitive salary
- Access to a pension scheme - National Employment Savings Trust (NEST) CDD Services will pay a 3% contribution (this is over and above the minimum contribution rate at the present time)
- Night Shift Working Allowances (where appropriate)
- Bank Holiday Working Allowances (where appropriate)
Bank work is offered on an 'as and when' basis with no guaranteed hours and will be paid on a pro-rata hourly rate for hours worked only
Job description
Job responsibilities
The post holder will work within the procurement team,
alongside their purchasing colleagues and closely with materials management
staff within CDD Services to ensure the achievement of agreed purchasing KPIs.
The post holder will provide clear information that supports
purchasing best practice to all stakeholders when sourcing goods and services,
facilitating quotation exercises, processing requisitions and expediting
orders. Liaising directly with suppliers
and/or National/Regional Procurement Hubs to progress quotation exercises/mini
competitions to achieve both quality and VfM outcomes for the Trust and/or
Consortium Organisations.
The post holder will interact with a range of stakeholders
across both CDD Services, CDDFT, TEWVFT & Oxleas FT in performing their
purchasing function in line with Trust standards and best practice.
The post holder will provide an effective and efficient
purchasing service to both CDD Services, CDDFT, TEWVFT & Oxleas FT
stakeholders and will be responsible for the achievement of a portfolio of
purchasing KPIs.
The post holder must have an understanding of the
stakeholder organisations Standing Financial Instructions (SFIs) and
associated policies.
The post holder will attend procurement team meetings and
attend wider Trust stakeholders meetings to support an effective purchasing
service, as required.
The post holder will provide support and guidance relating
to available contracts / catalogues and provide advice relating to purchasing
processes and Trust SFIs to stakeholders across both CDD Services, CDDFT,
TEWVFT & Oxleas FT.
The post holder will have a working knowledge of electronic
purchasing systems and the ability to actively manage their workload within
such systems.
The post holder will participate in audits and information
requested (including FOI) relating to purchasing activity within CDD Services,
CDDFT, TEWVFT & Oxleas FT.
Job description
Job responsibilities
The post holder will work within the procurement team,
alongside their purchasing colleagues and closely with materials management
staff within CDD Services to ensure the achievement of agreed purchasing KPIs.
The post holder will provide clear information that supports
purchasing best practice to all stakeholders when sourcing goods and services,
facilitating quotation exercises, processing requisitions and expediting
orders. Liaising directly with suppliers
and/or National/Regional Procurement Hubs to progress quotation exercises/mini
competitions to achieve both quality and VfM outcomes for the Trust and/or
Consortium Organisations.
The post holder will interact with a range of stakeholders
across both CDD Services, CDDFT, TEWVFT & Oxleas FT in performing their
purchasing function in line with Trust standards and best practice.
The post holder will provide an effective and efficient
purchasing service to both CDD Services, CDDFT, TEWVFT & Oxleas FT
stakeholders and will be responsible for the achievement of a portfolio of
purchasing KPIs.
The post holder must have an understanding of the
stakeholder organisations Standing Financial Instructions (SFIs) and
associated policies.
The post holder will attend procurement team meetings and
attend wider Trust stakeholders meetings to support an effective purchasing
service, as required.
The post holder will provide support and guidance relating
to available contracts / catalogues and provide advice relating to purchasing
processes and Trust SFIs to stakeholders across both CDD Services, CDDFT,
TEWVFT & Oxleas FT.
The post holder will have a working knowledge of electronic
purchasing systems and the ability to actively manage their workload within
such systems.
The post holder will participate in audits and information
requested (including FOI) relating to purchasing activity within CDD Services,
CDDFT, TEWVFT & Oxleas FT.
Person Specification
Special Skills & Knowledge
Essential
- Base level knowledge of operating within organisational policies, such as, Standing Financial Instructions. Ability to work in accordance with the set standards, such as, responding to queries within 48 hours. Ability to expedite information from systems. Ability to enter data, manipulate information and interpret outputs. Ability to resolve helpdesk queries.
- Good organisational skills and the ability to motivate staff
- Ability to manage own workload
- Good keyboard skills with high level of experience of the MS Office Suite, including Word and Excel
- Conscientious
- The ability to work proactively, to think creatively and to be innovative
- Good interpersonal and communication skills and the ability to work effectively with colleagues at all levels in the organisation
- Ability to think clearly and remain calm under pressure
- Must be prepared to undertake necessary training (continuous development) commensurate with the requirements of the job
- An understanding of the employer / employee responsibilities in relation to Health and Safety at Work Act, Freedom of Information Act and Data Protection Act
Desirable
- Good analytical skills
- Thorough knowledge of purchasing systems
- Sound IT background
Special Requirements
Essential
- A positive attitude and a Team player
Experience
Essential
- Working experience of operating within organisational policies. Experience of working in a team environment or equivalent. Experience of working to both agreed individual and team targets.
- Experience of analysing basic information and spend data to support decision making.
Desirable
- Experience of working within a Procurement or Purchasing Team
Qualifications
Essential
- NVQ Level 3 (in appropriate subject) / Advanced Certificate in Procurement & Supply or working towards or equivalent experience.
- Working experience of purchasing and supply activity.
- Working Experience of an electronic purchasing system.
Desirable
- Chartered Institute of Purchasing and Supply (CIPS) Diploma in Procurement & Supply or equivalent.
Person Specification
Special Skills & Knowledge
Essential
- Base level knowledge of operating within organisational policies, such as, Standing Financial Instructions. Ability to work in accordance with the set standards, such as, responding to queries within 48 hours. Ability to expedite information from systems. Ability to enter data, manipulate information and interpret outputs. Ability to resolve helpdesk queries.
- Good organisational skills and the ability to motivate staff
- Ability to manage own workload
- Good keyboard skills with high level of experience of the MS Office Suite, including Word and Excel
- Conscientious
- The ability to work proactively, to think creatively and to be innovative
- Good interpersonal and communication skills and the ability to work effectively with colleagues at all levels in the organisation
- Ability to think clearly and remain calm under pressure
- Must be prepared to undertake necessary training (continuous development) commensurate with the requirements of the job
- An understanding of the employer / employee responsibilities in relation to Health and Safety at Work Act, Freedom of Information Act and Data Protection Act
Desirable
- Good analytical skills
- Thorough knowledge of purchasing systems
- Sound IT background
Special Requirements
Essential
- A positive attitude and a Team player
Experience
Essential
- Working experience of operating within organisational policies. Experience of working in a team environment or equivalent. Experience of working to both agreed individual and team targets.
- Experience of analysing basic information and spend data to support decision making.
Desirable
- Experience of working within a Procurement or Purchasing Team
Qualifications
Essential
- NVQ Level 3 (in appropriate subject) / Advanced Certificate in Procurement & Supply or working towards or equivalent experience.
- Working experience of purchasing and supply activity.
- Working Experience of an electronic purchasing system.
Desirable
- Chartered Institute of Purchasing and Supply (CIPS) Diploma in Procurement & Supply or equivalent.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
