Job summary
Contract - Permanent
Hours - 37.5 hours per week
Base - York
Do you want to make a difference to the patient environment and the hospital facilities? Are you looking for a rewarding role with no day the same?
York and Scarborough Hospitals Charity in conjunction with York Teaching Hospital Facilities Management (YTHFM) LLP have the role for you!
Working in the Capital Projects Team the newly formed role of Capital Project Support Officer - Charitable is a pivotal link between York & Scaborough Hospitals Charity, the Hospital Trust and YTHFM. The role is responsible for supporting and ensuring the smooth running of projects delivered across the hospital portfolio that are funded by the Hospital Charity.
The role will be directed by the Head of Capital Projects, to ensure the Project Management Office (PMO) operates effectively in line with set timescales and operating standards. Given that the role is new within the team, it is a role in which the suitable candidate can develop into, gaining project management skills and experience in project delivery. The PMO manages a diverse portfolio of projects, with several of them operating concurrently. This means there is a requirement to be self-motivated and organised.
Given the varied projects there is a requirement to communicate with a diverse portfolio of clients regarding their projects.
Main duties of the job
As the role is new within the Project Management Office, it is anticipated that the successful candidate will be self-motivated in the required duties of the role.
The main duty of the role is to support in ensuring projects are delivered within budget, on time and with no defects to enable the enhancement of the patient care environment for all users - visitors, patients and staff. This will be achieved through supporting with the management of projects from start to finish by ensuring a clear and effective project scope is formulated alongside a defined list of stakeholders, developing project focused user groups where applicable, supporting in the procurement of building work, goods and services, and ensuring compliance with the relevant NHS design guidelines and policies and procedures. In addition to maintaining regular progress reports to all project stakeholders.
The successful candidate will be based in a busy office environment with others, however given the diversity of the role there will be times where you will be out of the office environment working/visiting various wards/departments and other hospital sites liaising with end users, colleagues and project stakeholders in accordance with the project requirements.
Previous applicants need not apply.
About us
Our benefits
We offer a range of benefits to support our staff including:
Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
27 days holiday rising to 33 days (depending on NHS Trust service)
A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
YTHFM are currently funding level 1 membership of a Tailored Healthcare Cash Plan for all substantive Band 2 and 3 staff, on a trial basis and as a gesture of goodwill. This provides employees with access to a range of benefits, including refunding the costs of optical and dental services, physiotherapy and wellbeing treatments, up to defined limits. This does not form part of our terms and conditions of employment and could be withdrawn at any time. We also offer discounted membership of Westfield Healths standard Plan for staff on bank contracts or employed in Band 4 or above.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
YTHFM are currently funding level 1 membership of a Tailored Healthcare Cash Plan for all substantive Band 2 and 3 staff, on a trial basis and as a gesture of goodwill. This provides employees with access to a range of benefits, including refunding the costs of optical and dental services, physiotherapy and wellbeing treatments, up to defined limits. This does not form part of our terms and conditions of employment and could be withdrawn at any time. We also offer discounted membership of Westfield Healths standard Plan for staff on bank contracts or employed in Band 4 or above.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Person Specification
Education, Qualifications and Training
Essential
- Maths and English GCSE at C or above - or equivalent qualification
- A-levels or equivalent qualifications
Desirable
- 2 Years relevant construction project management experience.
Experience and Knowledge Required
Essential
- Extensive experience in a project support role.
Desirable
- A working knowledge of procurement for building contracts and project management through traditional route, design and build, and framework agreements
Aptitude and Personal Qualities
Essential
- Ability to establish strong partnership working with project stakeholders demonstrating a professional understanding of the needs and motivations of all stakeholders
- Ability to understand the complexities of managing clinical operational facilities and how to deliver construction projects with minimum disruption to ongoing clinical activity in often sensitive areas.
Skills and Attributes
Essential
- Experience of problem solving and change management with the ability to make judgements across a wide range of projects, considering current legislation, , conflicting service and financial demands
Person Specification
Education, Qualifications and Training
Essential
- Maths and English GCSE at C or above - or equivalent qualification
- A-levels or equivalent qualifications
Desirable
- 2 Years relevant construction project management experience.
Experience and Knowledge Required
Essential
- Extensive experience in a project support role.
Desirable
- A working knowledge of procurement for building contracts and project management through traditional route, design and build, and framework agreements
Aptitude and Personal Qualities
Essential
- Ability to establish strong partnership working with project stakeholders demonstrating a professional understanding of the needs and motivations of all stakeholders
- Ability to understand the complexities of managing clinical operational facilities and how to deliver construction projects with minimum disruption to ongoing clinical activity in often sensitive areas.
Skills and Attributes
Essential
- Experience of problem solving and change management with the ability to make judgements across a wide range of projects, considering current legislation, , conflicting service and financial demands
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
