Job summary
Contract - Permanent
Hours - 26.25 hours per week
Base - Scarborough
Are you looking for a post based within our York Teaching Hospital Facilities Management Team?
Are you a strong team player, kind, friendly with strong initiative?
Then we may have the role for you!
YTHFM are looking for an approachable and flexible Administration Assistant to join our team in Scarborough.
The working pattern for this role is 3 and a half set days per week (set days to be agreed with the successful candidate) of 26.25 hours, between 8:30 - 16:30 per week.
Main duties of the job
The role will be office-based working in the admin team, providing a professional support service to patients and visitors and a variety of operational teams on the East Coast.
You will primarily be responsible for;
- Providing administration support to the Estates and Facilities departments, ensuring all compliance documentation is recorded and stored in line with YTHFM procedures as well as general administration duties such as telephone enquiries, filing, letter writing and photocopying
- Counting of monies, receipting of cash, emptying cash from vending/coffee machines, following the process for patient's valuables and lost property
- Note taking for departmental meetings
- Reception based so will include face to face contact with staff, patients and visitors
- Ordering of stock and supplies through online systems and receipting of goods
- Use of a 'Helpdesk' system for logging work request. Booking in Contractors via online system.
- Where necessary, provide administration cover at the Bridlington site. You will need to be able to transport yourself, however use of a pool car can be provided, and travel time will be claimed back.
We are looking for people who are motivated, organised and flexible who are comfortable using their initiative.
About us
Our benefits
We offer a range of benefits to support our staff including:
Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants.
27 days holiday rising to 33 days (depending on NHS Trust service)
A generous relocation package of up to 30% of salary (capped at £18k) for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family, and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme.
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema, and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
YTHFM are currently funding level 1 membership of a Tailored Healthcare Cash Plan for all substantive Band 2 and 3 staff, on a trial basis and as a gesture of goodwill. This provides employees with access to a range of benefits, including refunding the costs of optical and dental services, physiotherapy, and wellbeing treatments, up to defined limits. This does not form part of our terms and conditions of employment and could be withdrawn at any time. We also offer discounted membership of Westfield Healths standard Plan for staff on bank contracts or employed in Band 4 or above.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
YTHFM are currently funding level 1 membership of a Tailored Healthcare Cash Plan for all substantive Band 2 and 3 staff, on a trial basis and as a gesture of goodwill. This provides employees with access to a range of benefits, including refunding the costs of optical and dental services, physiotherapy, and wellbeing treatments, up to defined limits. This does not form part of our terms and conditions of employment and could be withdrawn at any time. We also offer discounted membership of Westfield Healths standard Plan for staff on bank contracts or employed in Band 4 or above.
Person Specification
Qualifications, Knowledge and Experience
Essential
- Computer literacy skills to RSA2, NVQ 2 or equivalent or demonstrable experience.
- Experience (1 year minimum) Office/Administrative role
Desirable
- Experience of working in a receptionist capacity
Skills
Essential
- Possess sound communication skills
- Able to organise and prioritise own workload
- Have the ability to exercise initiative
Person Specification
Qualifications, Knowledge and Experience
Essential
- Computer literacy skills to RSA2, NVQ 2 or equivalent or demonstrable experience.
- Experience (1 year minimum) Office/Administrative role
Desirable
- Experience of working in a receptionist capacity
Skills
Essential
- Possess sound communication skills
- Able to organise and prioritise own workload
- Have the ability to exercise initiative
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
