Project Manager Transformation

Job description

Job responsibilities

1.Project Management

1.1. Project management of required projects including scoping, the identification of milestones, communications strategies, risks and mitigation plans This will include managing projects from inception to completion and aligning them to the short, medium and long term strategies for transformation.

1.2. Ensure systems and processes are in place with stakeholders to implement change initiatives, facilitating collaborative working across the sector and supporting the achievement of strategic objectives.1.3. Support colleagues and clients to identify, design, deliver and track transformation and improvement schemes1.4. Provide support and challenge to stakeholders, supporting them to identify innovative ways in which to improve value.1.5. Use tested and credible tools and techniques, including lean processes, to evaluate and analyse highly complex and contentious issues, which adversely affect current organisational performance in clinical and administrative processes. Assist with problem-solving to find and understand root causes of underperformance.1.6. To adapt existing or design new strategies, to enable the creation of distinctive patient pathways of care for patients or administrative processes that bring about higher quality and less waste.1.7. To design and implement innovative methods to gain patient and public involvement to inform service direction, improvement, user satisfaction and as a tool for performance management.1.8. Transfer improvement skills via other forms of development such as mentoring, peer-coaching and team development sessions.1.9. Contribute to establishing and building change management teams across the Trust with an ethos of sharing information and learning.

2. RESPONSIBILITY FOR FINANCIAL AND PHYSICAL RESOURCES2.1 Use financial acumen to understand opportunities for improvement in order to ensure the greatest value is realised through public money.2.2 Responsible for project resources and making logical, evidence based recommendations for spend. This includes the management or holding of budgets for specific projects.

3. RESPONSIBILITY FOR LEADING AND MANAGING3.1 Set projects up with clear plans for benefit delivery and support in the delivery and monitoring of delivery and benefits. This will include day to day management of resources allocated to each project including responsible for the subsequent supervision of consultants dedicated to each project.3.2 To support Senior Project Managers in the understanding and tracking of complex interdependencies and delays between different parts of the service across the sector. This will also include the ability to explain the information and help solve problems and overcome blockers/obstacles to project delivery. 3.3 To collaboratively determine key performance indicators to enable easy tracking of deliverables stakeholders3.4 Responsible for mediating and advising in areas where there are differences of opinion. This will require highly persuasive and negotiating skills for ensuring buy in to changes projects will deliver.3.5 Support with production of documentation, including status reports, information/data/reports as required for management/clients at Divisional and Executive level, bids for funding and explanations of technical and complex issues. This communication should be appropriate for target audiences. Make recommendations and present findings at different levels throughout the organisation.3.6 Produce materials to lead and influence existing opinions in order to launch and sustain change initiatives; this will include influencing how resources e.g. budgets, staff, are allocated across the organisation and recommending areas for investment / savings in line with strategy.3.7 Actively participate in project management meetings and regular meetings with other stakeholders.3.8 Support in developing systematic, automated reporting for RFLPS Board and customers

4. RESPONSIBILITY FOR INFORMATION RESOURCES.

4.1 Work with other project teams to share information and learning.4.2 Manage and assess a complex range of data and making informed recommendations which are focussed on outcomes that meet external and internal customers and patient needs.4.3 Design innovative and workable approaches to gathering information and data collection systems. This will include information gathering where data is difficult to get and interpret.4.4 Use data-driven presentations to challenge existing work practices and beliefs for varying audiences.4.5 Maintain and share throughout the Trust an understanding of healthcare policy and ideas and tools associated with health service development and improvement. Select from and translate healthcare policy, ideas and tools into materials and ideas relevant to the priorities and context of the Trust and Trust services.

4.6 Document projects to support Programme Managers in presenting the benefit of improvement programmes e.g. cost benefit analysis, return on investment analysis and return on expectation analysis.

5. Human Resources

5.1. Manage allocated staff, including recruitment, induction, setting workload priorities, delegating tasks, day-to-day management, including appraisal/ investigations etc.

6. Research & Development

6.1. Undertakes complex audits, surveys related to programme as required

6.2. As part of the continuous professional development, research best industry practices examples and share within the team.

6.3. Attend professional events in relation to project management, develop and share insights.

6.4. Within Transformation Team, research and contribute to a broader knowledge of interrelated disciplines such as healthcare planning, property and facilities management, capital development, IT equipment and infrastructure.

7. Policy/Service Development

7.1 Supports the development of local policies, SOPs and processes for the Transformation function.

Person Specification

Qualifications

Essential

• Educated to degree level and evidence of masters qualification, or equivalent by virtue of experience
• Evidence of significant continuing professional development.

Desirable

• Project management qualification

Values

Essential

• Demonstrable ability to meet the Trust Values

Experience

Essential

• Knowledge & experience of project management in the design, development and implementation of change management
• Knowledge & experience of organisational change or continuous improvement
• Experience of training and facilitating group development and delivering training, education and development opportunities
• Significant experience of working in an autonomous way, working within defined parameters to meet defined objectives and make rational decisions
• Experience of providing specialist service change and modernisation advice to a range of professionals and in various environments.
• Experience of working in a change environment with multiple stakeholders, across organisational boundaries and securing their engagement
• Experience of influencing staff at all levels to ensure project objectives are owned by all members of the teams including users and stakeholders.
• Experience of working across organisational boundaries and multiple services
• Evidence of successful delivery of financial and/or quality benefits within agreed timescales.
• Experience of working in complex clinical environments
• Experience of report writing

Desirable

• Evidence of the ability to persuade teams to take on new ways of working and to consistently challenge the status quo
• Experience of developing, monitoring and managing budgets

Skills and Knowledge

Essential

• Advanced analytical and judgement skills including understanding and application of complex statistical and numerical data.
• Proficient in the use of Microsoft products in particular Word, Excel and PowerPoint
• Advanced communication skills both written (complex report writing) and spoken, including formal presentation / facilitation skills.
• Ability to gather and incorporate the views of service users into service change
• Ability to set out conclusions and recommendations clearly and concisely in a range of styles to reflect the needs of the audience.
• Ability to present effectively to large groups including senior staff and external professional bodies.
• Ability to influence, negotiate with, and motivate senior managers and clinicians
• Ability to manage and work through conflict situations
• Confidently facilitate workshops, generating enthusiasm and support from participants.
• Make clear rational decisions, exercising independent judgement in a professional and competent manner
• Ability to identify and manage risks.
• Ability to create a clear project plan and prioritise workloads and resource them in response to changing demands and requirements.
• Skilled in use of Statistical Process Control (SPC)

Desirable

• Experience in the use of project planning software e.g. MS Project

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Royal Free London Property Services Ltd

Address

White Lion Street

94 White Lion Street

London

N19PF

Employer's website

http://jobs.royalfree.nhs.uk/ (Opens in a new tab)