RFLPS Project Manager Transformation- Speciality Reporting

Job description

Job responsibilities

1. Project Management

• Project management of required projects including scoping, the identification of milestones, communications strategies, risks and mitigation plans.
• Ensure systems and processes are in place with stakeholders to implement change initiatives, facilitating collaborative working across the sector and supporting the achievement of strategic objectives.
• Support colleagues and clients to identify, design, deliver and track transformation and improvement schemes.
• Provide support and challenge to stakeholders, supporting them to identify innovative ways to improve value.
• Use tested and credible tools and techniques.
• Adapt existing or design new strategies, to enable the creation of distinctive patient pathways of care for patients or administrative processes that bring higher quality and less waste.
• Design and implement innovative methods to gain patients and public involvement to inform service direction, improvement, user satisfaction and as a tool for project performance management.
• Transfer improvement skills via other forms of development such as mentoring, peer-coaching and team development sessions.
• Contribute to establishing and building change management teams across the Trust with an ethos of sharing information and learning.

2. RESPONSIBILITY FOR FINANCIAL AND PHYSICAL RESOURCES

3. RESPONSIBILITY FOR LEADING AND MANAGING

• Set projects up with clear plans for benefit delivery and support in the delivery and monitoring of project and benefits delivery.
• Support Senior Project Managers in the understanding and tracking of complex interdependencies and delays between different parts of the service cross the sector.
• Collaboratively determine key performance indicators to enable easy tracking of deliverables to stakeholders.
• Responsible for mediating and advising in areas where there are differences.
• Support with production of documentation, including status reports, information/data/reports as required for management/clients at Divisional and Executive level, bids for funding and explanations of technical and complex issues. This communication should be appropriate for targeted audiences. Make recommendations and present findings at different levels throughout the organisation.
• Produce materials to lead and influence existing opinions in order to launch and sustain change initiatives which will include influencing how resources e.g. budgets, staff, are allocated across the organisation and recommending areas for investment / savings in line with strategy.
• Actively participate in project management meetings and regularly meet with other stakeholders.
• Support in developing systematic and automated reporting for RFLPS Board and customers.

4. RESPONSIBILITY FOR INFORMATION RESOURCES.

• Work with other project teams to share information, learning and best practice.
• Manage and assess a complex range of data and make informed recommendations which are focussed on outcomes that meet external and internal customers and patients needs.
• Design innovative and workable approaches to information gathering and data collection systems. This will include information gathering where data is difficult to get and interpret.
• Use data-driven presentations to challenge existing work practices and beliefs for varying audiences.
• Maintain and share throughout the customers organisation an understanding of healthcare policy, and ideas and tools associated with health service development and improvement.
• Select from and translate healthcare policy, ideas and tools into materials and ideas relevant to the priorities and context of the customers and the services we provide.
• Document projects to support Programme Managers in presenting the benefit of improvement programmes e.g. cost benefit analysis, return on investment analysis and return on expectation analysis.

1. Research & Development

• Undertake complex audits and surveys related to programmes as required.
• As part of the continuous professional development, research and share within the team the best industry practices and examples.
• Attend professional events in relation to project management, data analysis and reporting, develop and share insights.
• Within Transformation Team, research and contribute to a broader knowledge of interrelated disciplines such as data- enabled healthcare planning, data management, IT equipment and infrastructure.

1. Policy/Service Development

• Supports the development of local policies, SOPs and processes for the Transformation function.

GENERAL RESPONSIBILITIES

Infection Control

It is the duty of every member of staff to take personal responsibility for the prevention and control of infection, as laid down in the Trusts polices and procedures which reflect the statutory requirements of the Hygiene Code.

• To work in close collaboration with the Infection Control Team.
• To ensure that monitoring of clinical practice is undertaken at the agreed frequency.
• To ensure that the ward environments are cleaned and maintained to the highest standards; ensuring that shortfalls are rectified, or escalate as necessary.
• To ensure that all relevant monitoring data and issues are provided to the Directorates Governance structures.
• To ensure that all staff are released to attend infection control-related educational sessions and staff with specialist roles, e.g. link practitioners, are released to undertake their duties.

Health and Safety at Work

The post holder is required to:

• Take reasonable care for the health and safety of himself/herself and other persons who may be affected by their actions or omissions at work.
• Co-operate with the employer in ensuring that all statutory and other requirements are complied with.

Confidentiality & Data Protection

The post holder has a responsibility to comply with the Data Protection Act and General Data Protection Regulation 2018 and maintain confidentiality of staff, patients and Trust business.

You should disclose information only to authorised persons or organisations as instructed. Breaches of confidentiality in relation to information will result in disciplinary action, which may include dismissal. Employees are expected to comply with all Trust policies and procedures and to work in accordance of the Data Protection Act and General Data Protection Regulation 2018.

Conflict of Interest

The Trust is responsible for ensuring that the services for patients in its care meet the highest standards. Equally, it is responsible for ensuring that staff do not abuse their official position, to gain or benefit themselves, their family or friends.

Equality and Diversity

The Trust values equality and diversity in employment and in the services we provide. It is committed to promoting equality and diversity in employment and will keep under review our policies and procedures to ensure that the job related needs of all staff working in the Trust are recognised.

You are responsible for ensuring that the Trusts policies, procedures and obligation in respect of promoting equality and diversity are adhered to in relation to both staff and services.

Vulnerable Groups

To carry out responsibilities in such a way as to minimise risk of harm to children, young people and vulnerable adults and to promote their welfare in accordance with the Children Act 2004, Working Together to Safeguard Children (2018) and the Care Act 2014

Smoke Free

The Trust implements a Smoke Free policy that applies to all staff. Staff are not allowed to smoke while wearing a recognisable Trust uniform or visible trust identification badge, and not allowed to smoke anywhere on hospital grounds. Staff are not allowed to take additional breaks in order to smoke. They may smoke during designated breaks but only out of uniform and off site. Staff contravening this policy may be subject to disciplinary procedures.

Standards of dress

All staff are expected to abide by the Trusts guidance on standards of dress.

This job description outlines the current main responsibilities of the post. However the duties of the post may change and develop over time and may therefore be amended in consultation with the post holder.

Sustainability

The Trust places great importance on sustainable development, reducing their carbon footprint and maximising the positive social, economic, and environmental outcomes of Trust actions and activities. As an employee it will be your responsibility to minimise your environmental impact, use resources efficiently, saving energy by switching off unnecessary equipment, reducing waste generation, using recycling/redistribution facilities, minimising travel, and saving water when possible. If your role involves purchasing/ordering supplies, you must consider the environmental impacts and purchase optimal sustainable products and services.

Sustainability is integral to the Trust achieving the NHS Net Zero target. All staff are therefore expected to be aware of the Greener RFL & NHS agenda (via induction/ESR/other training) and actively encouraged/supported to implement new ways of working within their field of expertise that reduce harmful emissions and waste.

Person Specification

Qualifications

Essential

• oEducated to degree level and evidence of masters qualification, or equivalent by virtue of experience
• oEvidence of significant continuing professional development.
• oEvidence of professional development in data analysis and data visualisation

Desirable

• oProject management qualification

Experience

Essential

• oProven experience in Power BI development and data visualisation.
• oKnowledge & experience of project management in the design, development and implementation of change management
• oExperience of providing specialist service change and modernisation advice to a range of professionals and in various environments.

Skills and Knowledge

Essential

• oAdvanced analytical and judgement skills including understanding and application of complex statistical and numerical data.
• oAdvanced communication skills both written (complex report writing) and spoken, including formal presentation / facilitation skills.
• oSkilled in use of Statistical Process Control (SPC)

Aptitudes, Personal Characteristics

Essential

• oMaintain a professional approach with a strong sense of quality and can lead by example.
• oCredible opinion former with strong influencing skills including in situations where the post holder does not have line management authority.
• oEnthusiastic and target-focused, with an ability to build effective working relationships at a number of levels.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Royal Free London Property Services Ltd

Address

White Lion Street

94 White Lion Street

London

N19PF

Employer's website

http://jobs.royalfree.nhs.uk/ (Opens in a new tab)