Job summary
Gloucestershire Managed Services (GMS) is seeking a proactive and organised Training Administrator to support the development and compliance of our workforce. This role involves co-ordinating training programs, maintaining accurate records, and ensuring staff meet statutory and mandatory training requirements.
Working closely with the HR, OD, and Communications team, the Training Administrator will play a pivotal role in fostering a well-trained and effective organisation.
Please note this job will attract GMS Terms and Conditions of Service (TCS)
Please see attached TCS for reference
Main duties of the job
- Co-ordinate training sessions, workshops, and seminars for GMS staff, ensuring all logistical arrangements are in place.
- Monitor compliance with statutory and mandatory training requirements and maintain accurate training records.
- Conduct post-training evaluations and analyse feedback to improve future initiatives.
- Collaborate on creating and enhancing training materials and programs.
- Organise onboarding orientation sessions and initial training schedules.
- Act as the first point of contact for training-related inquiries and provide guidance on training opportunities.
- Contribute to the continuous improvement of training processes and initiatives.
About us
Gloucestershire Managed Services (GMS) is a subsidiary of Gloucestershire Hospitals NHS Foundation Trust (GHNHSFT), employing over 900 staff and providing a wide range of Estates and Facilities services across all GHNHSFT properties.
GMS is committed to creating a supportive and dynamic environment where our staff can thrive. As a Training Administrator, you'll have the opportunity to make a meaningful impact on workforce development, while benefiting from hybrid working arrangements and cross-site collaboration across Cheltenham and Gloucester sites.
Job description
Job responsibilities
Key Responsibilities:
- Plan, organise, and deliver training activities, ensuring they align with organisational needs.
- Maintain and update the training management system to track compliance and performance
- Work closely with internal teams and external providers to deliver high-quality training solutions
- Ensure all training programs comply with organisational and regulatory standards
- Facilitate onboarding processes, ensuring new hires receive the necessary training and resources.
Working Environment:
This role combines office-based and hybrid working arrangements, with frequent travel between sites in Cheltenham and Gloucester. (a free Shuttle bus is available). The post holder will work in a professional environment, engaging with diverse stakeholders and occasionally setting up training venues.
Communication and Working Relationships:
The Training Administrator will develop effective working relationships with internal teams and external stakeholders:
Internal:
- HR & OD team
- Service leadership teams, (SLT)
- New hires
- GMS staff.
External:
- Training providers
- Regulatory bodies
- NHS partners
Job description
Job responsibilities
Key Responsibilities:
- Plan, organise, and deliver training activities, ensuring they align with organisational needs.
- Maintain and update the training management system to track compliance and performance
- Work closely with internal teams and external providers to deliver high-quality training solutions
- Ensure all training programs comply with organisational and regulatory standards
- Facilitate onboarding processes, ensuring new hires receive the necessary training and resources.
Working Environment:
This role combines office-based and hybrid working arrangements, with frequent travel between sites in Cheltenham and Gloucester. (a free Shuttle bus is available). The post holder will work in a professional environment, engaging with diverse stakeholders and occasionally setting up training venues.
Communication and Working Relationships:
The Training Administrator will develop effective working relationships with internal teams and external stakeholders:
Internal:
- HR & OD team
- Service leadership teams, (SLT)
- New hires
- GMS staff.
External:
- Training providers
- Regulatory bodies
- NHS partners
Person Specification
Qualifications
Essential
- Minimum of GCSEs (or equivalent) in English and Mathematics
Desirable
- NVQ Level 3 or equivalent in Business Administration, HR, or a related field
- Evidence of ongoing professional development in HR, training, or administration fields
Experience
Essential
- Experience in an administrative role, preferably related to training, HR or workforce development.
Desirable
- Experience in coordinating or delivering training sessions
- Prior exposure to a healthcare or facilities management environment
Knowledge/ Skills
Essential
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with maintaining databases or Learning Management Systems (LMS)
Desirable
- Knowledge of training compliance requirements and regulatory standards
- Ability to set up and operate Audio-Visual (AV) equipment
Person Specification
Qualifications
Essential
- Minimum of GCSEs (or equivalent) in English and Mathematics
Desirable
- NVQ Level 3 or equivalent in Business Administration, HR, or a related field
- Evidence of ongoing professional development in HR, training, or administration fields
Experience
Essential
- Experience in an administrative role, preferably related to training, HR or workforce development.
Desirable
- Experience in coordinating or delivering training sessions
- Prior exposure to a healthcare or facilities management environment
Knowledge/ Skills
Essential
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with maintaining databases or Learning Management Systems (LMS)
Desirable
- Knowledge of training compliance requirements and regulatory standards
- Ability to set up and operate Audio-Visual (AV) equipment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
