Job summary
Gloucestershire Managed Services now has an exciting opportunity for an Engineer Support Staff to join the team at Cheltenham General Hospital.
The Medical Engineering Department at Gloucestershire Hospitals NHS Foundation Trust consists of a mixed workforce of 37 members of staff with varying backgrounds and abilities
There are workshops located on two sites, Gloucestershire Royal Hospital and Cheltenham General Hospital.
This Engineer Support Staff will be located chiefly at Cheltenham General Hospital but may occasionally provide cover for Gloucestershire Royal Medical Engineering
There is a free bus provided between the Gloucester and Cheltenham sites and there are GMS provided lease cars available for other off site work
Main duties of the job
To provide front of house reception duties
To provide comprehensive administration support to the GMS Medical Engineering Department
To ensure invoicing and orders are generated, authorized, checked, recorded and receipted covering revenue expenditure of current budget lines
To communicate with external agencies and suppliers nationwide.
To manage the CGH endoscope deliveries and returns
To manage the CGH decontamination of service for dynamic air bed mattress deliveries and returns
About us
Medical Engineering is a division within the NHS Subsidiary Company Gloucestershire Managed Services (GMS). On 1st April 2018, Gloucestershire Managed Services was launched as the wholly owned subsidiary for Gloucestershire Hospitals NHS Foundation Trust, delivering a managed estates and facilities service.
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes.
Job description
Job responsibilities
- A wide and detailed knowledge of varied operational and administration procedures combined with excellent organisational skills and attributes
- Good numeracy and literacy skills, with knowledge of full range of administrative and organisational procedures, acquired through training and relevant experience
- Excellent keyboard and working knowledge of Microsoft packages including Word, Excel, PowerPoint, and able to deal with a wide range of IT applications
- Knowledge to manage and prioritize workload of self and others to achieve set objectives in an effective and efficient manner
- Communication skills to discuss complex, sensitive information with a range of staff internally and externally across the organization and to liaise with external organizations
- Exceptional interpersonal skills to facilitate working in partnership with other teams and with external organization
- Commitment to continued professional and personal development
- Flexibility to deal with unpredictable workloads
- Ability to concentrate for prolonged periods despite interruptions
- Management of own workload with results/outcomes assessed at agreed intervals
- Commitment to equal opportunities and diversity
Job description
Job responsibilities
- A wide and detailed knowledge of varied operational and administration procedures combined with excellent organisational skills and attributes
- Good numeracy and literacy skills, with knowledge of full range of administrative and organisational procedures, acquired through training and relevant experience
- Excellent keyboard and working knowledge of Microsoft packages including Word, Excel, PowerPoint, and able to deal with a wide range of IT applications
- Knowledge to manage and prioritize workload of self and others to achieve set objectives in an effective and efficient manner
- Communication skills to discuss complex, sensitive information with a range of staff internally and externally across the organization and to liaise with external organizations
- Exceptional interpersonal skills to facilitate working in partnership with other teams and with external organization
- Commitment to continued professional and personal development
- Flexibility to deal with unpredictable workloads
- Ability to concentrate for prolonged periods despite interruptions
- Management of own workload with results/outcomes assessed at agreed intervals
- Commitment to equal opportunities and diversity
Person Specification
Qualifications
Essential
- Relevant experience in supporting a maintenance-based organization or an equivalent service
- The ability to transfer previous administration knowledge to medical equipment and associated technology
Desirable
- Possess a valid, UK manual shift driving license for a car
Experience
Essential
- A wide and detailed knowledge of varied operational and administration procedures combined with excellent organizational skills and attributes
- Practical experience with IT systems including Windows, Word, Excel, Outlook, Internet and Intranet
- Good communication, interpretation and interpersonal skills, including giving advice to patients, visitors and all levels of hospital staff
- History of working as part of a team as well as autonomously
Knowledge/ Skills
Essential
- Good numeracy and literacy skills, with knowledge of full range of administrative and organisational procedures, acquired through training and relevant experience
- Communication skills to discuss complex, sensitive information with a range of staff internally and externally across the organization and to liaise with external organisations
Desirable
- Knowledge of ISO EN 9001:2015 Quality system or other ISO accreditations
Person Specification
Qualifications
Essential
- Relevant experience in supporting a maintenance-based organization or an equivalent service
- The ability to transfer previous administration knowledge to medical equipment and associated technology
Desirable
- Possess a valid, UK manual shift driving license for a car
Experience
Essential
- A wide and detailed knowledge of varied operational and administration procedures combined with excellent organizational skills and attributes
- Practical experience with IT systems including Windows, Word, Excel, Outlook, Internet and Intranet
- Good communication, interpretation and interpersonal skills, including giving advice to patients, visitors and all levels of hospital staff
- History of working as part of a team as well as autonomously
Knowledge/ Skills
Essential
- Good numeracy and literacy skills, with knowledge of full range of administrative and organisational procedures, acquired through training and relevant experience
- Communication skills to discuss complex, sensitive information with a range of staff internally and externally across the organization and to liaise with external organisations
Desirable
- Knowledge of ISO EN 9001:2015 Quality system or other ISO accreditations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
