Administrator

Inclusion

The closing date is 19 January 2023

Job summary

At MPFT we pride ourselves on staff wellbeing and development and can we offer you:

  • Our SOOTHE resources - supporting staff across the trust with their physical, mental and financial health. In addition to the support offered from our occupational health provider Team Prevent.
  • Counselling support and lifestyle information with advice on a variety of personal matters
  • "In our Gift" providing a platform for your voice to be heard to inform change
  • The opportunity to purchase additional annual leave
  • Opportunities for flexible working (depending on the role)
  • Career development opportunities and coaching plus access to in house training programs
  • Innovative research training program entitled STARS (Supporting the advancement of Research Skills)
  • Child Care Vouchers Scheme
  • Recognition and engagement through our staff LOVE awards, LOVE long service awards and Staff Engagement Surveys
  • NHS discounts available via the Blue Card and Red Guava schemes

Main duties of the job

We are currently recruiting for a Band 3 Administrator, working 37.5 hours per week in our Winchester service. There is some weekend and evening working involved, but this is on a rotational basis. There also a requirement to work flexibly- to work from home on occasions and also be willing to work in other Inclusion hubs as required.

About us

Inclusion, created in 2002 is part of the Specialist Services Care Group of Midlands Partnership NHS Foundation Trust (MPFT). We provide caring and effective services across England, including, West Yorkshire, West Midlands, East Midlands, West Mercia, Thames Valley, Hampshire, Isle of Wight and Thurrock, Essex.

We support individuals, families and communities who are affected by addiction, crime, mental health or need treatment for their sexual health. We believe that the individuals and families who use our services should receive high quality, committed and inclusive care, realising all the benefits a modern NHS organisation can provide.

We work with patients and our staff teams to achieve the best outcomes we can. We invest heavily in training and development, and the wellbeing of our people, both staff and service users is central to who we are. Here at MPFT, we are proud of the comprehensive wellbeing and lifestyle support offer available, in addition to in-house training and coaching support.

Our services are robustly governed, evidence-based, inclusive, and designed and provided in conjunction with service users. We are committed to providing the best service we can, and if you share our values, we want you on our team!

Date posted

05 January 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£21,730 to £23,177 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

301-IT-22-4785239

Job locations

Winchester

The Trinity

Winchester

SO23 8DX


Job description

Job responsibilities

  • Provide a full secretarial service to the team.
  • Preserve and uphold confidentiality of all client information.
  • Maintain filing systems.
  • Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.
  • Be familiar with the confidential referral system operated by the team. Supervise the operation of the system.
  • Prescription generation and ensuring controlled drug stationary is stored according to protocol.
  • Provide callers G.Ps, other professionals, staff relatives, drug users, other agencies with educational information and self-help materials. Take responsibility for monitoring stocks and re-ordering these materials. .
  • Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials. Supervise requisitioning of such items.

Job description

Job responsibilities

  • Provide a full secretarial service to the team.
  • Preserve and uphold confidentiality of all client information.
  • Maintain filing systems.
  • Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.
  • Be familiar with the confidential referral system operated by the team. Supervise the operation of the system.
  • Prescription generation and ensuring controlled drug stationary is stored according to protocol.
  • Provide callers G.Ps, other professionals, staff relatives, drug users, other agencies with educational information and self-help materials. Take responsibility for monitoring stocks and re-ordering these materials. .
  • Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials. Supervise requisitioning of such items.

Person Specification

Qualifications

Essential

  • A Qualification in IT
  • Working towards an NVQ 3 or equivalent qualification in Administration or related field
  • Qualified to use Microsoft packages and spread sheets

Desirable

  • NVQ or equivalent in a related field.
Person Specification

Qualifications

Essential

  • A Qualification in IT
  • Working towards an NVQ 3 or equivalent qualification in Administration or related field
  • Qualified to use Microsoft packages and spread sheets

Desirable

  • NVQ or equivalent in a related field.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Inclusion

Address

Winchester

The Trinity

Winchester

SO23 8DX


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

Employer details

Employer name

Inclusion

Address

Winchester

The Trinity

Winchester

SO23 8DX


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

For questions about the job, contact:

Area Lead - East

Amanda Winetroube

Amanda.winetroubre@mpft.nhs.uk

03001240103

Date posted

05 January 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£21,730 to £23,177 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

301-IT-22-4785239

Job locations

Winchester

The Trinity

Winchester

SO23 8DX


Supporting documents

Privacy notice

Inclusion's privacy notice (opens in a new tab)