Inclusion

Administrator (Pharmacies and Harm Reduction Services)

Information:

This job is now closed

Job summary

The post-holder is responsible for the administration of Hampshire wide pharmacy contract

The post-holder is responsible for working collaboratively with other Trust services to provide seamless service to pharmacies

The post-holder will support the harm reduction team and external pharmacies to help deliver responsibilities within contracts.

Main duties of the job

  1. Transcription and production, from digital dictation/audio-tape, of medical typewritten reports/ correspondence, using word processing packages in line with agreed timescales. To liaise with and deal with enquiries from the medical and multi-disciplinary team, outside agencies ie, commissioners, probation officers, solicitors, prisons, GPs, social services and other health care workers associated with patient care; using initiative when responding. Some telephone calls may necessitate written follow up or information.
  2. To respond to telephone enquiries, which may include calls from which may be distressing, using initiative in responding.
  3. To produce reports, presentations and spreadsheets from a variety of sources to a high quality in line with the Inclusion brand using a range of software packages.
  4. To support administrative requests received via the Inclusion mailboxes providing help and support to ensure targets and deadlines are met.
  5. To co-ordinate diaries and organise internal, external meetings and training..
  6. To prepare meeting packs in line with Inclusion procedures for meetings to take and transcribe accurate minutes, ensuring action logs and minutes are circulated to participants in a timely manner.
  7. To collate contract monitoring reports for regular submission to Commissioners.
  8. To attend meetings with pharmacies and feed back to colleagues as appropriate.

About us

Midlands Partnership University NHS Foundation Trust Inclusion service offers psychological and drug & alcohol services, in the community, and in prisons, and has contracts across the country.

As an organisation we serve a population of 1.5 million and currently employ around 9000 members of staff.

We have a wide range of exciting opportunities for people looking to work in a truly integrated NHS organisation. By joining MPFT you will become part of a team who are empowered and supported to deliver care in a way which is consistent with our values:

  • Putting people at the heart of what we do
  • Empowering people to improve care and wellbeing
  • Delivering better health, better care in partnership

Details

Date posted

19 May 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

301-IT-23-5304609

Job locations

Hampshire - site/base is negotiable

Hampshire - base to be agreed

PO167ER


Job description

Job responsibilities

  1. To arrange travel and hotel accommodation, where appropriate, for Inclusion staff.
  2. To demonstrate own duties to new members of staff when required.
  3. To maintain an effective filing system in line with the Trust retention schedule, setting up new service related files and using initiative to respond/forward enquiries to staff when required
  4. Carry out other reasonable duties connected with the post that may be required from time to time.
  5. To support the implementation of services.
  6. To take responsibility for maintaining stationery and harm reduction equipment stock levels and re-ordering of stock when required.
  7. To ensure the Multi-Functional Devices are operational, arranging regular maintenance and ensuring sufficient stock of consumables.
  8. Ensure that redundant equipment is disposed of in line with Trust procedure as and when required.
  9. To provide cover for other members of the Inclusion Administration Team in their absence
  10. To provide support to other members of the Inclusion Administration Team and other support staff within Inclusion during busy periods, in order to meet departmental/Trust targets.
  11. Contribute to discussions as part of the administrative team at various weekly Inclusion meetings.
  12. Undertake other duties as may be required from time to time in accordance with the nature and grading of the post.
  13. To support the maintenance of various Inclusion databases and contact listings
  14. To demonstrate, at all times, the positive application of our behaviours.

Job description

Job responsibilities

  1. To arrange travel and hotel accommodation, where appropriate, for Inclusion staff.
  2. To demonstrate own duties to new members of staff when required.
  3. To maintain an effective filing system in line with the Trust retention schedule, setting up new service related files and using initiative to respond/forward enquiries to staff when required
  4. Carry out other reasonable duties connected with the post that may be required from time to time.
  5. To support the implementation of services.
  6. To take responsibility for maintaining stationery and harm reduction equipment stock levels and re-ordering of stock when required.
  7. To ensure the Multi-Functional Devices are operational, arranging regular maintenance and ensuring sufficient stock of consumables.
  8. Ensure that redundant equipment is disposed of in line with Trust procedure as and when required.
  9. To provide cover for other members of the Inclusion Administration Team in their absence
  10. To provide support to other members of the Inclusion Administration Team and other support staff within Inclusion during busy periods, in order to meet departmental/Trust targets.
  11. Contribute to discussions as part of the administrative team at various weekly Inclusion meetings.
  12. Undertake other duties as may be required from time to time in accordance with the nature and grading of the post.
  13. To support the maintenance of various Inclusion databases and contact listings
  14. To demonstrate, at all times, the positive application of our behaviours.

Person Specification

administration experience

Essential

  • Excellent verbal communication
  • Organisational skills

Desirable

  • Experience of supporting vulnerable people
  • Experience of contract management support
Person Specification

administration experience

Essential

  • Excellent verbal communication
  • Organisational skills

Desirable

  • Experience of supporting vulnerable people
  • Experience of contract management support

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Inclusion

Address

Hampshire - site/base is negotiable

Hampshire - base to be agreed

PO167ER


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

Employer details

Employer name

Inclusion

Address

Hampshire - site/base is negotiable

Hampshire - base to be agreed

PO167ER


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Service Manager

James McDermott

james.mcdermott@mpft.nhs.uk

07966899096

Details

Date posted

19 May 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

301-IT-23-5304609

Job locations

Hampshire - site/base is negotiable

Hampshire - base to be agreed

PO167ER


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