Team Administrator

Inclusion

The closing date is 02 December 2022

Job summary

  • Provide a full secretarial service to the team.
  • Preserve and uphold confidentiality of all client information.
  • Receiving complex or sensitive information, and pass on information to other staff by prioritisation
  • Maintain filing systems.
  • Word processing - To provide a word processing service to a high standard of accuracy, including the typing of letters, reports and memoranda's. Work to a range of work procedures and practices, some of which are none routine, which require a base level of theoretical knowledge. Required to sit for long periods of time in front of VDU.
  • Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.
  • Be familiar with the confidential referral system operated by the team. Supervise the operation of the system.
  • Provide callers G.Ps, other professionals, staff relatives, drug users, other agencies with educational information and self-help materials. Take responsibility for monitoring stocks and re-ordering these materials.

Main duties of the job

To effectively communicate and work collaboratively with a range of people including service users, colleagues, prison staffs, external partners/providers to ensure the service users' needs are met.

  • To work within and promote an integrated drug and alcohol recovery service.
  • To be professional at all times, including whilst representing Inclusion at internal and external events.
  • To take part in appropriate training and development; to demonstrate local work routines to new starters or temporary staff.

The post holder as an individual is required to understand their responsibility for respecting and promoting issues of equality diversity and rights in accordance with good practice and legislation.

  • responsible for reading, understanding and complying with all relevant trust and statutory policies and procedures including the specific responsibilities related to infection control.
  • responsibility of ensuring all required data and information is maintained as per Trust guidelines and policies

To keep up to date records and information for the purpose of internal and external evaluation.

  • To provide information and statistics consistent with requirements.
  • To prepare and present reports when required to do so.
  • Responsible for participation in the trust appraisal process, identifying own/others mandatory professional, supervisory, personal development and training needs. To demonstrate compliance with Inclusion mandatory training.

About us

We believe that the individuals and families who use our services should receive high quality, committed and inclusive services realising all the benefits a modern national NHS organisation can bring. To do this, we need a well-trained and supported workforce and place significant investment in training and development opportunities. We have market-leading opportunities and terms and conditions.

We are proud to have dedicated, passionate and professional staff across our services. We employ a broad spectrum of roles to ensure we meet the needs of those we work with. This includes Doctors, Nurses, Therapists, Allied Health Professionals, Psycho-social Workers, Peer Mentors and Volunteers.

There has never been a better time to join Inclusion (and the Trust); take a look at our Benefits Leaflet to see what else we can offer you.

The Trust works in partnership with the NHS programme 'Step into Health', supporting ex-service personnel into a career in the NHS.

There is free staff parking on site, access to a bistro and free gym access.

Date posted

08 November 2022

Pay scheme

Agenda for change

Band

Band 3

Salary

£21,730 to £23,177 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

301-IT-22-4725916

Job locations

HMP Dovegate

Moreton Lane

Uttoxeter

ST14 8XR


Job description

Job responsibilities

SYSTEMS AND EQUIPMENT

To contribute to the development of systems and interventions as and when required.

To use I.T. equipment as provided by Inclusion and the prison

DECISIONS AND JUDGEMENTS

To make decisions based on effective communication and risk management. To seek management advice where appropriate

To identify training needs and utilise supervision effectively.

To be aware of boundaries at all times.

To be responsible for identifying individual training needs and keep abreast of new trends

COMMUNICATION AND RELATIONSHIPS

To effectively communicate and work collaboratively with a range of people including service users, colleagues, prison staffs, external partners/providers to ensure the service users needs are met.

To work within and promote an integrated drug and alcohol recovery service.

To be professional at all times, including whilst representing Inclusion at internal and external events.

To take part in appropriate training and development; to demonstrate local work routines to new starters or temporary staff.

ORGANSATIONAL

  • The post holder is responsible for ensuring that they contribute and work towards the service/organisational aims and objectives.
  • The post holder as an individual is required to understand their responsibility for respecting and promoting issues of equality diversity and rights in accordance with good practice and legislation.
  • Responsible for reading, understanding and complying with all relevant trust and statutory policies and procedures including the specific responsibilities related to infection control.
  • Responsibility of ensuring all required data and information is maintained as per Trust guidelines and policies

PROFESSIONAL

To keep up to date records and information for the purpose of internal and external evaluation.

To provide information and statistics consistent with requirements.

To prepare and present reports when required to do so.

Responsible for participation in the trust appraisal process, identifying own/others mandatory professional, supervisory, personal development and training needs. To demonstrate compliance with Inclusion mandatory training.

Job description

Job responsibilities

SYSTEMS AND EQUIPMENT

To contribute to the development of systems and interventions as and when required.

To use I.T. equipment as provided by Inclusion and the prison

DECISIONS AND JUDGEMENTS

To make decisions based on effective communication and risk management. To seek management advice where appropriate

To identify training needs and utilise supervision effectively.

To be aware of boundaries at all times.

To be responsible for identifying individual training needs and keep abreast of new trends

COMMUNICATION AND RELATIONSHIPS

To effectively communicate and work collaboratively with a range of people including service users, colleagues, prison staffs, external partners/providers to ensure the service users needs are met.

To work within and promote an integrated drug and alcohol recovery service.

To be professional at all times, including whilst representing Inclusion at internal and external events.

To take part in appropriate training and development; to demonstrate local work routines to new starters or temporary staff.

ORGANSATIONAL

  • The post holder is responsible for ensuring that they contribute and work towards the service/organisational aims and objectives.
  • The post holder as an individual is required to understand their responsibility for respecting and promoting issues of equality diversity and rights in accordance with good practice and legislation.
  • Responsible for reading, understanding and complying with all relevant trust and statutory policies and procedures including the specific responsibilities related to infection control.
  • Responsibility of ensuring all required data and information is maintained as per Trust guidelines and policies

PROFESSIONAL

To keep up to date records and information for the purpose of internal and external evaluation.

To provide information and statistics consistent with requirements.

To prepare and present reports when required to do so.

Responsible for participation in the trust appraisal process, identifying own/others mandatory professional, supervisory, personal development and training needs. To demonstrate compliance with Inclusion mandatory training.

Person Specification

Significant experience of providing clerical services

Essential

  • Demonstrates experience on application
Person Specification

Significant experience of providing clerical services

Essential

  • Demonstrates experience on application

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Inclusion

Address

HMP Dovegate

Moreton Lane

Uttoxeter

ST14 8XR


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

Employer details

Employer name

Inclusion

Address

HMP Dovegate

Moreton Lane

Uttoxeter

ST14 8XR


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

For questions about the job, contact:

Team Manager

Nicola Black

nicola.black@mpft.nhs.uk

01283829431

Date posted

08 November 2022

Pay scheme

Agenda for change

Band

Band 3

Salary

£21,730 to £23,177 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

301-IT-22-4725916

Job locations

HMP Dovegate

Moreton Lane

Uttoxeter

ST14 8XR


Supporting documents

Privacy notice

Inclusion's privacy notice (opens in a new tab)