Team Administrator

Inclusion

The closing date is 01 December 2022

Job summary

At MPFT we pride ourselves on staff wellbeing and development and can we offer you:

  • Our SOOTHE resources - supporting staff across the trust with their physical, mental and financial health. In addition to the support offered from our occupational health provider Team Prevent.
  • Counselling support and lifestyle information with advice on a variety of personal matters
  • "In our Gift" providing a platform for your voice to be heard to inform change
  • The opportunity to purchase additional annual leave
  • Opportunities for flexible working (depending on the role)
  • Career development opportunities and coaching plus access to in house training programs
  • Innovative research training program entitled STARS (Supporting the advancement of Research Skills)
  • Child Care Vouchers Scheme
  • Recognition and engagement through our staff LOVE awards, LOVE long service awards and Staff Engagement Surveys
  • NHS discounts available via the Blue Card and Red Guava schemes

Main duties of the job

To effectively communicate and work collaboratively with a range of people including service users, colleagues, prison staffs, external partners/providers to ensure the service users' needs are met.

  • To work within and promote an integrated drug and alcohol recovery service.
  • To be professional at all times, including whilst representing Inclusion at internal and external events.
  • To take part in appropriate training and development; to demonstrate local work routines to new starters or temporary staff.

The post holder as an individual is required to understand their responsibility for respecting and promoting issues of equality diversity and rights in accordance with good practice and legislation.

  • responsible for reading, understanding and complying with all relevant trust and statutory policies and procedures including the specific responsibilities related to infection control.
  • responsibility of ensuring all required data and information is maintained as per Trust guidelines and policies

To keep up to date records and information for the purpose of internal and external evaluation.

  • To provide information and statistics consistent with requirements.
  • To prepare and present reports when required to do so.
  • Responsible for participation in the trust appraisal process, identifying own/others mandatory professional, supervisory, personal development and training needs. To demonstrate compliance with Inclusion mandatory training.

About us

Inclusion, created in 2002 is part of the Specialist Services Care Group of Midlands Partnership NHS Foundation Trust (MPFT). We provide caring and effective services across England, including, West Yorkshire, West Midlands, East Midlands, West Mercia, Thames Valley, Hampshire, Isle of Wight and Thurrock, Essex.

We support individuals, families and communities who are affected by addiction, crime, mental health or need treatment for their sexual health. We believe that the individuals and families who use our services should receive high quality, committed and inclusive care, realising all the benefits a modern NHS organisation can provide.

We work with patients and our staff teams to achieve the best outcomes we can. We invest heavily in training and development, and the wellbeing of our people, both staff and service users is central to who we are. Here at MPFT, we are proud of the comprehensive wellbeing and lifestyle support offer available, in addition to in-house training and coaching support.

Our services are robustly governed, evidence-based, inclusive, and designed and provided in conjunction with service users. We are committed to providing the best service we can, and if you share our values, we want you on our team!

Date posted

11 November 2022

Pay scheme

Agenda for change

Band

Band 3

Salary

£21,730 to £23,177 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

301-IT-22-4757264

Job locations

HMP Long Lartin

Shine Hill Lane

Worcestershire

WR118TZ


Job description

Job responsibilities

  • Provide a full secretarial service to the team.
  • Preserve and uphold confidentiality of all client information.
  • Receiving complex or sensitive information, and pass on information to other staff by prioritisation
  • Maintain filing systems.
  • Word processing - To provide a word processing service to a high standard of accuracy, including the typing of letters, reports and memorandas. Work to a range of work procedures and practices, some of which are none routine, which require a base level of theoretical knowledge. Required to sit for long periods of time in front of VDU.
  • Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.
  • Be familiar with the confidential referral system operated by the team. Supervise the operation of the system.
  • Proor monitoring stocks and re-ordering these materials.

Job description

Job responsibilities

  • Provide a full secretarial service to the team.
  • Preserve and uphold confidentiality of all client information.
  • Receiving complex or sensitive information, and pass on information to other staff by prioritisation
  • Maintain filing systems.
  • Word processing - To provide a word processing service to a high standard of accuracy, including the typing of letters, reports and memorandas. Work to a range of work procedures and practices, some of which are none routine, which require a base level of theoretical knowledge. Required to sit for long periods of time in front of VDU.
  • Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.
  • Be familiar with the confidential referral system operated by the team. Supervise the operation of the system.
  • Proor monitoring stocks and re-ordering these materials.

Person Specification

Significant experience of providing clerical services

Essential

  • Demonstrates experience on application

Previous prison experience

Desirable

  • Year experience
Person Specification

Significant experience of providing clerical services

Essential

  • Demonstrates experience on application

Previous prison experience

Desirable

  • Year experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Inclusion

Address

HMP Long Lartin

Shine Hill Lane

Worcestershire

WR118TZ


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

Employer details

Employer name

Inclusion

Address

HMP Long Lartin

Shine Hill Lane

Worcestershire

WR118TZ


Employer's website

https://www.mpft.nhs.uk (Opens in a new tab)

For questions about the job, contact:

Psychosocial Lead

Eleanor Wood

eleanor.wood@mpft.nhs.uk

01386295133

Date posted

11 November 2022

Pay scheme

Agenda for change

Band

Band 3

Salary

£21,730 to £23,177 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

301-IT-22-4757264

Job locations

HMP Long Lartin

Shine Hill Lane

Worcestershire

WR118TZ


Supporting documents

Privacy notice

Inclusion's privacy notice (opens in a new tab)