Job summary
The successful candidate will be working with 2 other operatives over 3 sites located in Lothian.
To operate within the logistics service team as part of the Procurement Division and will assist in making sure the flow within a critical environment, of all stock requirements is efficient and organised. Assisting in the control of safe receipt, storage, retrieval and timely dispatch and distribution to our customers and end users of a wide range of goods and products. We will provide opportunities to the postholder to further their career and build a specialist skillset within a fast-paced environment where each day will be varied, interesting and challenging.
Main duties of the job
- Maintain patient confidentiality at all times in line with the relevant policies & procedures
- Good Time Keeping Flexible in working patterns to reflect changing service requirements
- Adhere to relevant Company Policies and Procedures plus relevant policies & procedures of customers for example - compliance with the Laboratory Standard Operating Procedures and Health and Safety Policies.
- Participate in process and service audits as directed
- Ability to work effectively as part of a team and on own initiative Customer care / service Ensure that uniforms are worn in accordance with the Company's policy and wear the ID badge at all times whilst on duty.
About us
QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.
We provide a range of non- clinical services to GHNT and other NHS organisations. Our services include: estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA).
In addition we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.
QE Facilities work to their own Terms and Conditions and these are not the same as Gateshead Health NHS Foundation Trust Terms and Conditions. This is not an Agenda for Change Pay Rate.
We do not hold a sponsorship licence and are unable to offer employment under any sponsorship arrangement.
Job description
Job responsibilities
- Achieve and maintain the highest standards of procurement support to all our customers by ensuring all stock requirements are replenished as necessary to maintain the agreed inventory levels and within the agreed timescales.
- Ensure that all stock deliveries are processed efficiently and within the correct time frames whilst maintaining high standards of housekeeping and always follow safety and security practices and report any damage or discrepancies.
- Responsible for the storage and distribution of all stock and to use your initiative to sort out any problems and escalate to line manager as when deemed necessary and communicate non-moving stock and stock out information.
- Perform general stockroom duties to include but not limited to housekeeping, put-away, stock rotation, cycle counts, systematic replenishments, and other functions according to customer requirements and service level agreements.
- Perform administration support activities to include but not limited to order entry, expediting, customer call resolution, return goods authorisation, processing of backorders, vendor and customer interaction and problem resolution.
- Ensure the safeguarding of stock to prevent loss by ensuring stock is always accounted for and handled with care, processed, and stored in accordance with all relevant supplier guidelines and company policies.
- Flexible approach through to all duties due to the importance of logistics in supporting provision of critical and non-critical health services through consignment inventory management and workload prioritisation.
- Distribute deliveries to the correct designated areas and regularly communicate with stakeholders to ensure all functions are aware of incoming deliveries and ensure all stock movements are accounted for and recorded
You will be expected to carry out any other duties that may reasonably be required in line in with your skills, knowledge and experience and the needs of the business.
Job description
Job responsibilities
- Achieve and maintain the highest standards of procurement support to all our customers by ensuring all stock requirements are replenished as necessary to maintain the agreed inventory levels and within the agreed timescales.
- Ensure that all stock deliveries are processed efficiently and within the correct time frames whilst maintaining high standards of housekeeping and always follow safety and security practices and report any damage or discrepancies.
- Responsible for the storage and distribution of all stock and to use your initiative to sort out any problems and escalate to line manager as when deemed necessary and communicate non-moving stock and stock out information.
- Perform general stockroom duties to include but not limited to housekeeping, put-away, stock rotation, cycle counts, systematic replenishments, and other functions according to customer requirements and service level agreements.
- Perform administration support activities to include but not limited to order entry, expediting, customer call resolution, return goods authorisation, processing of backorders, vendor and customer interaction and problem resolution.
- Ensure the safeguarding of stock to prevent loss by ensuring stock is always accounted for and handled with care, processed, and stored in accordance with all relevant supplier guidelines and company policies.
- Flexible approach through to all duties due to the importance of logistics in supporting provision of critical and non-critical health services through consignment inventory management and workload prioritisation.
- Distribute deliveries to the correct designated areas and regularly communicate with stakeholders to ensure all functions are aware of incoming deliveries and ensure all stock movements are accounted for and recorded
You will be expected to carry out any other duties that may reasonably be required in line in with your skills, knowledge and experience and the needs of the business.
Person Specification
Qualifications
Essential
- Minimum 3 Standard Grades
- Specialist qualifications
Experience
Essential
- Experience in logistics operations and/or warehousing
- Working alone
- Working a part of a team
Desirable
- ISO standards, quality management processes
Skills
Essential
- Excellent communication skills
- Good organisational and time management skills
- Excellent relationship development skills
- Ability to follow instructions
- Ability to work to deadlines
- Good literacy and numeracy skills
- Good IT skills
Desirable
Knowledge
Essential
- Good understanding of stock control management
- Good understanding of manual handling
- Good understanding of stock management systems
Person Specification
Qualifications
Essential
- Minimum 3 Standard Grades
- Specialist qualifications
Experience
Essential
- Experience in logistics operations and/or warehousing
- Working alone
- Working a part of a team
Desirable
- ISO standards, quality management processes
Skills
Essential
- Excellent communication skills
- Good organisational and time management skills
- Excellent relationship development skills
- Ability to follow instructions
- Ability to work to deadlines
- Good literacy and numeracy skills
- Good IT skills
Desirable
Knowledge
Essential
- Good understanding of stock control management
- Good understanding of manual handling
- Good understanding of stock management systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
