Procurement Officer

Job description

Job responsibilities

Recognise how own job tasks align with the vision/business and work plans. Develop a strong culture of teamwork share best practice and collaborate with all. Identify services that would increase the efficiency of those you support and take action. Participate in development and team building events to enable efficiencies. Mentor and train new staff and cross cover for your team members. Promote closer working relationships between procurement and supply chain colleagues Take responsibility for spend analysis reports. Take responsibility for the purchase of goods of low value contracts. Complete quotation exercises using the e tendering portal. Negotiate with suppliers in line with EU legislation and commercial and contact law/SFI. Develop and implement innovative ways to evaluate tenders and quotation returns to maximise commercial returns. Ensure that all orders are processed correctly, usage trends are analysed. Achieve cost savings through the use of procurement and sourcing solutions. Load, delete and maintain all electronic catalogues liaise with colleagues on this. Use monthly KPIs information to spot frequently ordered items which should be added to catalogues or contracted for Ensure all orders are checked for accuracy/certified before dispatch. Carry out quotation exercise would offer better value. As part of the mini tender process research suppliers. Negotiate with suppliers and user departments to ensure optimum value for money and transparent decision making. Develop and enhance key supplier relationships and explore new business opportunities. Deal with queries and unpaid invoices. Support Senior Procurement Officer and Procurement managers with improvement plans. Take responsibility for the purchase of goods of low value contracts. Lead quote and tender negotiation exercises prepare and analyse evaluation sheets. Develop and implement innovative ways to evaluate tenders and quotation returns to release cash savings. Lead quote negotiations in line with EU legislation and commercial/contact law/SFIs. Ensure that all orders are processed correctly, usage trends are analysed and cost savings achieved through the use of procurement and sourcing solutions. Ensure all orders are checked for accuracy/certified before dispatch. Source suppliers As part of the mini tender process research commodities and markets. Negotiate with suppliers and user departments to ensure optimum value for money and transparent decision making. Create opportunities to leverage suppliers by driving proactive and collaborative monitoring of contracts. Develop and enhance key supplier relationships and explore new business opportunities. Seek to influence client choice to standardise products and reduce costs. Listen to the needs of clients and engage in productive discussions about options. Promptly answer queries/resolve complaints. Maintain a client centred service with all users. Supervise Buyers and ensure a courteous and quality service is delivered for all clients. Provide procurement expertise in the use of day to day procurement systems. Offer commercial and contractual advice and best source of supply on all goods and services Encourage users to source via the electronic catalogues. Enhance user knowledge by disseminating information to update on the e-Procurement system. Support the Implementation of policies and procedures. Behave flexibly and rotate around the team where needed Support with maintenance and updating of databases and spreadsheets to generate accurate reports. Support senior team to work with the team on the work plan and data base to prioritise and/or reprioritise work for the team. Deal with ad hoc queries and urgent requests. Ensure that best practice is created and shared Support the implementation and updating of policies and procedures Support contracts team with low value negotiations Positively engage with clinical/managerial/end users. Report back about changes that impact on the work of the team. Use operational networks to raise the profile of procurement and highlight its value Take the lead in networking with key current and future Recognise the need to engage others in discussions about proposed changes and explain the reasons and benefits. Foster a culture of innovation and improvements and encourage ideas from others. Facilitate discussion, field questions and listen to concerns and or objections from all. Implement the change and agree milestones and activities with all. Evaluate the benefits achieved. Personal effectiveness and development Deputise for Senior Procurement officer and potentially procurement manager Update industry/business knowledge. Identify own development needs agree a development plan to close the gap. Prioritise and organise own workload. Work within the rules and procedures. Prepared to learn and drive self development

Person Specification

Knowledge

Essential

• oPrepared to start CIPS
• oKnowledge of PPR 2015 and OJEU

Desirable

• oCIPS qualified or related experience

Experience

Essential

• oExperience of negotiating with suppliers and customers in a large organisation and a track record of achieving significant cost reductions
• o1-3 Years minimum experience in operational procurement
• oExperience of competitive tenders/quotations
• oExperience of a customer service environment.
• oexcel skills (Pivots, VLookups, IFS)

Desirable

• oExperience of working within the public sector and working knowledge of EU regulations. (D) oWorking knowledge of NHS
• oExperience of managing large complex projects
• oPublic Procurement contracting experience.

Qualifications

Essential

• oGood general standard of education including Mathematics and English Language
• oMaths, English, science GCSE or equiv
• oA levels, degree or relevant experience

Desirable

• oNVQ 4 or foundation Chartered Institute of Purchasing & Supply (CIPs) or prepared to study within 3 months of being in post.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

QE Facilities

Address

Queen Elizabeth Hospital

Queen Elizabeth Hospital

Gateshead

NE96SX

Employer's website

https://www.qefacilities.co.uk/ (Opens in a new tab)