Job summary
Summary of the Role:
Works within the Procurement and Logistics department that supports QE Facilities and Gateshead NHS Foundation trust. The role sits within the strategic contracting arm of the function concentrating on supporting the leasing, maintenance and estates contracting work.
The role is to act as a Junior Procurement specialist within the department ensuring that contract renewals are identified, reviewed and necessary actions put in place before they lapse and create a risk. You will support the Supervisor and Procurement manager in larger projects with data analysis, updates but also lead projects working with the senior members of the team to ensure compliance and governance is followed. You will be responsible for delivering efficiency savings and cost savings within agreements and will be responsible for ensuring value for money through negotiation and other processes and tools available.
The role will work very closely with other key internal stakeholders - Medical Engineering, Estates, Facilities and other clinical areas. Building relationships and understanding requirements to ensure we procure the right solution and provide the right guidance.
The role will be supported by full training and also the expectation of personal professional development around CIPS and other training.
Main duties of the job
Team Player
- Recognise how own job tasks align with the vision/business and work plans.
- Develop a strong culture of teamwork share best practice and work collaboratively
- Participate in development and team building events to enable efficiencies.
- Mentor and train new staff and cross cover for your team members.
. Promote closer working relationships between procurement and supply chain colleagues
Work with and support key stakeholders within QEF and the wider trust
Implement procurement processes
About us
QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.
We provide a range of non- clinical services to GHNT and other NHS organisations. Our services include: estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA).
In addition we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.
QE Facilities work to their own Terms and Conditions and these are not the same as Gateshead Health NHS Foundation Trust Terms and Conditions. This is not an Agenda for Change Pay Rate
Job description
Job responsibilities
Advise and support clients
Seek to influence client choice to standardise products and reduce costs.
Deliver additional training to stakeholders
Listen to the needs of clients and engage in productive discussions about options.
Promptly answer queries/resolve complaints.
Maintain a client centred service with all users.
Provide procurement expertise to all stakeholders
Enhance user knowledge by disseminating information to update on the e Procurement system.
Professional Development
Behave flexibly and rotate around the team where needed
Look at new ways of working
Enhance skills and knowledge through training and asking end users
Deal with ad hoc queries and urgent requests.
Ensure that best practice is created and shared
Prepared to continue to develop in the role
Engage and network
Positively engage with clinical/managerial/end users.
Report back about changes that impact on the work of the team.
Use operational networks to raise the profile of procurement and highlight its value
Be prepared to attend networking and engagement events
Change and innovate
Recognise the need to engage others in discussions about proposed changes and explain the reasons and benefits.
Foster a culture of innovation and improvements and encourage ideas from others.
Facilitate discussion, field questions and listen to concerns and or objections from all.
Evaluate the benefits achieved.
Personal effectiveness and development
Deputise for Senior Procurement officer and potentially procurement manager
Update industry/business knowledge.
Identify own development needs agree a development plan to close the gap.
Prioritise and organise own workload.
Work within the rules and procedures.
Prepared to learn and drive self development
Job description
Job responsibilities
Advise and support clients
Seek to influence client choice to standardise products and reduce costs.
Deliver additional training to stakeholders
Listen to the needs of clients and engage in productive discussions about options.
Promptly answer queries/resolve complaints.
Maintain a client centred service with all users.
Provide procurement expertise to all stakeholders
Enhance user knowledge by disseminating information to update on the e Procurement system.
Professional Development
Behave flexibly and rotate around the team where needed
Look at new ways of working
Enhance skills and knowledge through training and asking end users
Deal with ad hoc queries and urgent requests.
Ensure that best practice is created and shared
Prepared to continue to develop in the role
Engage and network
Positively engage with clinical/managerial/end users.
Report back about changes that impact on the work of the team.
Use operational networks to raise the profile of procurement and highlight its value
Be prepared to attend networking and engagement events
Change and innovate
Recognise the need to engage others in discussions about proposed changes and explain the reasons and benefits.
Foster a culture of innovation and improvements and encourage ideas from others.
Facilitate discussion, field questions and listen to concerns and or objections from all.
Evaluate the benefits achieved.
Personal effectiveness and development
Deputise for Senior Procurement officer and potentially procurement manager
Update industry/business knowledge.
Identify own development needs agree a development plan to close the gap.
Prioritise and organise own workload.
Work within the rules and procedures.
Prepared to learn and drive self development
Person Specification
Knowledge and Skills
Essential
- oPrepared to start CIPS
- oKnowledge of PPR 2015 and OJEU
Desirable
- oCIPS qualified or related experience
Experience
Essential
- oExperience of negotiating with suppliers and customers in a large organisation and a track record of achieving significant cost reductions
- o1-3 Years minimum experience in operational procurement
- oExperience of competitive tenders/quotations
- oExperience of a customer service environment
- oexcel skills (Pivots, VLookups, IFS)
Desirable
- oExperience of working within the public sector and working knowledge of EU regulations
- oWorking knowledge of NHS
- oExperience of managing large complex projects
- oPublic Procurement contracting experience
Qualifications
Essential
- oGood general standard of education including Mathematics and English Language
- oMaths, English, science GCSE or equiv
- oA levels, degree or relevant experience
Desirable
- oNVQ 4 or foundation Chartered Institute of Purchasing & Supply (CIPs) or prepared to study within 3 months of being in post.
Person Specification
Knowledge and Skills
Essential
- oPrepared to start CIPS
- oKnowledge of PPR 2015 and OJEU
Desirable
- oCIPS qualified or related experience
Experience
Essential
- oExperience of negotiating with suppliers and customers in a large organisation and a track record of achieving significant cost reductions
- o1-3 Years minimum experience in operational procurement
- oExperience of competitive tenders/quotations
- oExperience of a customer service environment
- oexcel skills (Pivots, VLookups, IFS)
Desirable
- oExperience of working within the public sector and working knowledge of EU regulations
- oWorking knowledge of NHS
- oExperience of managing large complex projects
- oPublic Procurement contracting experience
Qualifications
Essential
- oGood general standard of education including Mathematics and English Language
- oMaths, English, science GCSE or equiv
- oA levels, degree or relevant experience
Desirable
- oNVQ 4 or foundation Chartered Institute of Purchasing & Supply (CIPs) or prepared to study within 3 months of being in post.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
