Job summary
We are on the hunt for a passionate and experienced Medical Secretary Assistant to join our Cellular Pathology team based at Charing Cross Hospital. We are a hub of innovation, commitment, and excellence and are looking for you to embark on a rewarding journey with us.
Join our busy and friendly Histopathology team, where your organisational skills and attention to detail will make a real difference to patient care every day.
In this varied and rewarding role, you'll provide high-quality secretarial and administrative support to our consultants and wider clinical team. You'll play an essential part in ensuring the smooth running of the service -- from typing clinical reports and preparing material for multi-disciplinary team (MDT) meetings, to maintaining accurate records and liaising with colleagues across the department.
North West London Pathology (NWLP) is an NHS pathology partnership joint venture between Imperial College Healthcare NHS Trust, Chelsea & Westminster NHS Foundation Trust and The Hillingdon Hospitals NHS Foundation Trust. NWLP is modelled as a shared services organisation jointly owned by the three Trusts. The organisation is hosted by Imperial College Healthcare NHS Trust and as the legal entity for NWLP our staff are employed by Imperial College Healthcare NHS Trust.
NWLP is based on a 'hub and spoke' structure; the majority of routine, specialist and non-urgent activity is centralised at our hub site at Charing Cross Hospital.
Main duties of the job
- Provision of quality departmental medical secretarial support.
- Provision of office support to provide an efficient telephone and enquiry service.
- Assist in the implementation of Trust, Directorate and Departmental Targets.
About us
Benefits include career development, flexible working, staff wellbeing programmes, staff awards and recognition scheme. We also have available benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
NWLP Induction
The NWLP induction will run on the first Monday of each month (provided it does not fall on a bank holiday) and includes laboratory training (for relevant laboratory roles). All new staff must attend the NWLP induction during their first week with NWLP.
For 2024/25, see below the start dates which you will be able to book once you have completed all your pre-employment checks.
- Monday 3 November 2025
- Monday 1 December 2025
Candidates are advised to consider these start dates before agreeing end of service date with their current employer.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.
Person Specification
Education / Qualifications
Essential
- English Language and Mathematics GCE/GCSE or equivalent
- A-levels or equivalent qualification or experience
Desirable
Experience
Essential
- Previous office or secretarial experience
- Knowledge of medical terminology
Desirable
- Experience as a medical secretary.
- Experience of working within a healthcare setting
- Experience of working within a team.
Skills/Knowledge/ Abilities
Essential
- Audio & copy typing 50wpm
- Ability to work on own initiative and as part of a team
- Good organisational skills.
- Accuracy and attention to detail
Desirable
- Shorthand or minute taking skills
- Ability to work with minimum supervision
Person Specification
Education / Qualifications
Essential
- English Language and Mathematics GCE/GCSE or equivalent
- A-levels or equivalent qualification or experience
Desirable
Experience
Essential
- Previous office or secretarial experience
- Knowledge of medical terminology
Desirable
- Experience as a medical secretary.
- Experience of working within a healthcare setting
- Experience of working within a team.
Skills/Knowledge/ Abilities
Essential
- Audio & copy typing 50wpm
- Ability to work on own initiative and as part of a team
- Good organisational skills.
- Accuracy and attention to detail
Desirable
- Shorthand or minute taking skills
- Ability to work with minimum supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
