Deputy Finance Manager
Innovate Healthcare Services
This job is now closed
Innovate Healthcare Services is a joint venture company of South Warwickshire University NHS Foundation Trust (SWFT) and George Eliot Hospital NHS Trust (GEH).
An exciting opportunity has arisen for a Deputy Finance Manager to join our Finance Team. This role is fundamental in providing a quality and continually improving financial service. General duties will include capital budget setting, capital reporting and forecasting, fixed assets, and annual accounts duties.
For this particular role we are looking for someone part qualified CCAB (or equivalent regulated finance qualification) and who is actively working towards full qualification (study support available).
Main duties of the job
To support the Finance Manager (Strategy and Planning) in providing the company with a quality and continually improving financial service in the following areas:
capital accounting including the delivery of financial month and year end reporting.
maintenance of the fixed asset register
accounting for lease car transactions,
cash flow reporting and forecasting
As a growing company, Innovate has a range of benefits and opportunities to enable individuals to grow and experience a range of new challenges. Innovate has a commitment to develop staff and provide a supportive work life balance. Innovate is a staff led company, with a mission to provide the best technology solutions and support to our Trusts.
At Innovate, we recognise the benefits of transferable skills and a desire to learn. We encourage anyone who is interested in this role to get in touch, even if you do not meet all stated criteria.
To support the Finance Manager (Strategy and Planning), in communicating and interpreting the month end capital position. This includes leading the discussion of the monthly reporting at the Capital Finance meetings attending by the Capital Development, IT, EMC, and Estates Teams, chaired by the Chief Strategy Officer.
Analyse complex financial information, reviewing and explaining trends and assumptions to operational managers and directors.
Coordinate the completion and reconciliation of the overall Capital month end reporting spreadsheet, building in improvements/changes as identified and collating information from the rest of the team to meeting the reporting deadlines.
To lead on month end for the capital schemes ensuring accuracy in monthly reporting. Including:
monitoring of in month spend against allocation, explanations of variances from plan and confirming classification of costs
ensuring accruals (including any retention amounts) are made as appropriate based on discussion with teams and review of capital creditors and the invoice register
completion of forecasts through discussion with the various teams
overall reconciliation of the capital creditors balance sheet code each month.
To complete and reconcile the NHSE reporting ready for review by the Associate Director of Finance. This includes the annual plan/capital return and the monthly capital returns.
Together with the Finance Manager (Strategy and Planning) and the Senior Finance Assistant provide support to the Capital Development, IT, EMC and Estates Teams to ensure projects remain with budget (allocation). Liaising and meeting regularly with members of these teams to ensure that the capital financial position of the company is reviewed in detail and any potential financial problems are identified early enough for corrective action to be taken. Includes the attendance as necessary at Project Team meetings on behalf of the Strategy and Financial Planning team reporting the financial position on projects.
Together with the Finance Manager (Strategy and Planning) and the Senior Finance Assistant to work closely with teams to review all expenditure (and retention payments) to ensure VAT is recovered where appropriate liaising with VAT advisors as required.
Maintenance of the Fixed Asset Register
Responsible for the management of the companys fixed asset register, including:
monthly depreciation/capital charges adjustments
correction classification of assets
treatment of any assets purchased/disposed/revalued
oversight of physical verification checks
To reconcile the fixed asset control accounts on a monthly basis
To prepare monthly reports on capital expenditure, using company wide financial reporting procedures, for review by the Finance Manager (Strategy and Planning)
To support the Finance Manager (Strategy and Planning) in preparing fixed asset and capital accounting figures for annual accounts
Responsible for ensuring the company correctly accounts for lease car transactions through the completion of the month end reporting for lease cars, including the monthly lease car control account reconciliations.
Together with the Senior Finance Assistant to work closely with the lease car provider to monitor lease car expenditure and maximise recovery from staff. Ensuring we identify any issues/sensitivities early minimising the risk of non-recovery for the company.
Provide financial advice to employees around lease cars. These queries are often challenging, complex, and contentious and include sensitive financial information about staff members. Work to resolve any pay queries or discrepancies identified.
Together with the Senior Finance Assistant ensure the completion of the company and subsidiary cash flow workings for reporting including forecasts on a monthly basis.
Line management of the senior finance assistant.
Alongside the Finance Manager (Strategy and Planning) be responsible for the smooth introduction of any new financial accounting software and the development of any new spreadsheets required for the day to day running of the above areas.
Responsible for the design (where applicable) and implementation of new financial processes and procedures as required with the support of the Finance Manager (Strategy and Planning).
Requires and applies knowledge and experience of finance systems used and how they integrate e.g. purchase ledger and general ledger.
Provides guidance to non-financial staff on the interpretation of complex financial information, assumptions, and trend analysis.
To undertake continuous improvement (either on the job or with training) to enhance spreadsheet skills and maximise the efficiency of analysis and reporting while minimising manual processing.
To ensure that own professional skills and knowledge are regularly updated through mandatory Continuing Professional Development (CPD).
Works independently on a daily basis to ensure that priorities and deadlines are met as set by the Finance Manager (Strategy and Planning).