Job responsibilities
Capital
Accounting
To support the Finance Manager (Strategy and
Planning), in communicating and interpreting the month end capital
position. This includes leading the
discussion of the monthly reporting at the Capital Finance meetings attending
by the Capital Development, IT, EMC, and Estates Teams, chaired by the Chief
Strategy Officer.
Analyse complex financial information, reviewing
and explaining trends and assumptions to operational managers and directors.
Coordinate the completion and reconciliation of
the overall Capital month end reporting spreadsheet, building in improvements/changes
as identified and collating information from the rest of the team to meeting
the reporting deadlines.
To lead on month end for the capital schemes
ensuring accuracy in monthly reporting.
Including:
monitoring of in month spend against allocation,
explanations of variances from plan and confirming classification of costs
ensuring accruals (including any retention
amounts) are made as appropriate based on discussion with teams and review of
capital creditors and the invoice register
completion of forecasts through discussion with
the various teams
overall reconciliation of the capital creditors
balance sheet code each month.
To complete and reconcile the NHSE reporting ready
for review by the Associate Director of Finance. This includes the annual plan/capital
return and the monthly capital returns.
Together with the Finance Manager (Strategy and
Planning) and the Senior Finance Assistant provide support to the Capital
Development, IT, EMC and Estates Teams to ensure projects remain with budget
(allocation). Liaising and meeting
regularly with members of these teams to ensure that the capital financial
position of the company is reviewed in detail and any potential financial
problems are identified early enough for corrective action to be taken.
Includes the attendance as necessary at Project Team meetings on behalf of
the Strategy and Financial Planning team reporting the financial position on
projects.
Together with the Finance Manager (Strategy and
Planning) and the Senior Finance Assistant to work closely with teams to
review all expenditure (and retention payments) to ensure VAT is recovered
where appropriate liaising with VAT advisors as required.
Maintenance of the Fixed Asset Register
Responsible for the management of the companys fixed asset register,
including:
monthly depreciation/capital charges adjustments
correction classification of assets
treatment of any assets purchased/disposed/revalued
oversight of physical verification checks
To reconcile the fixed asset control accounts on a
monthly basis
To prepare monthly reports on capital expenditure,
using company wide financial reporting procedures, for review by the Finance
Manager (Strategy and Planning)
To support the Finance Manager (Strategy and
Planning) in preparing fixed asset and capital accounting figures for annual
accounts
Lease Cars
Responsible for ensuring the company correctly accounts
for lease car transactions through the completion of the month end reporting
for lease cars, including the monthly lease car control account
reconciliations.
Together with the Senior Finance Assistant to work
closely with the lease car provider to monitor lease car expenditure and
maximise recovery from staff. Ensuring
we identify any issues/sensitivities early minimising the risk of
non-recovery for the company.
Provide financial advice to employees around lease
cars. These queries are often
challenging, complex, and contentious and include sensitive financial
information about staff members. Work to resolve any pay queries or
discrepancies identified.
Cash Flow
Together with the Senior Finance Assistant ensure the completion of the
company and subsidiary cash flow workings for reporting including forecasts
on a monthly basis.
Other Responsibilities
Line management of the senior finance assistant.
Alongside the Finance Manager (Strategy and
Planning) be responsible for the smooth introduction of any new financial
accounting software and the development of any new spreadsheets required for
the day to day running of the above areas.
Responsible for the design (where applicable) and
implementation of new financial processes and procedures as required with the
support of the Finance Manager (Strategy and Planning).
Requires and applies knowledge and experience of
finance systems used and how they integrate e.g. purchase ledger and general
ledger.
Provides guidance to non-financial staff on the interpretation of
complex financial information, assumptions, and trend analysis.
To undertake continuous improvement (either on the
job or with training) to enhance spreadsheet skills and maximise the
efficiency of analysis and reporting while minimising manual processing.
To ensure that own professional skills and
knowledge are regularly updated through mandatory Continuing Professional
Development (CPD).
Works independently on a daily basis to ensure
that priorities and deadlines are met as
set by the Finance Manager (Strategy and Planning).