3768 - Admin Assistant

Job summary

An exciting opportunity is available to join the BFS Estates and Facilities Department in our busy Administration / Support Services team.

The postholder will assist with the provision of secretarial, administrative, clerical and data input services to the Estates and Facilities Department. The role will include operation of the Helpdesk Service for the Maintenance and Portering services for the hospital, and a basic understanding of electrical / mechanical / joinery trades is advantageous, but not essential.

Reception and booking-In / Out of visitors and contractors is an integral part of this role, and therefore excellent customer focus and communication is a key requirement.

On occasions the role will include assisting the control of the Estates Department stores, providing an efficient supplies service for all BFS staff. Carrying out general clerical and administration duties, using a wide range of computer network systems for the Estates and Facilities management team and the wider community.

Training and development opportunities are available within the role, as well as flexible working arrangements as part of the weekly staffing rota, as applicable.

The interview date for this role will be 4th November 2024.

Main duties of the job

Duties / benefits include:

Reception duties, including delivery of local inductions to contractors and other visitors to the hospital

-Helpdesk Services (for the Portering Service and Maintenance/Repair Services to the hospital)

-Database experience desirable, but training can be provided

-Arranging meetings, preparing papers and minuting meetings

-Database knowledge/experience desirable, but training can be provided

-Flexible working arrangements available, working as part of a rota Monday Friday (no weekend working)

-Participation in a non- contractual attendance bonus scheme of up to a £1000 per annum

-Staff Health & Wellbeing benefits

-NHS Discounts available to staff

The postholder will be largely responsible for planning and prioritising own workload, having the ability to change from one activity to another, dealing with regular interruptions/emergencies. Also dealing with visitors and incoming calls to the department over the telephone and face to face queries of a routine nature from a wide range of staff groups, including the stores department, with responsibility for issuing and receiving stock back into the store, tools and equipment on loan and ensuring that the recording procedures are maintained

Full training will be provided, and opportunities to develop in this role.

About us

BFS RESERVE THE RIGHT TO CLOSE A POSITION EARLY.

Operating as a Wholly Owned Subsidiary to Barnsley Hospital NHS Foundation Trust, BFS has over 40 years heritage in providing high quality estates, facilities, procurement services and Outpatient pharmaceutical services to the healthcare sector. With a turnover of over £50m per annum, we take pride in our people, the quality of our work and in making financial contributions back into the NHS, supporting our patients and staff to deliver front line patient services.

BFS are passionate about providing essential facilities and healthcare support services. Our highly skilled and experienced leading professionals take pride in what they do, delivering world-class services and best-in-class NHS standards.

We believe in our people and our ethos is to put our customers and team at the heart of everything we do.

Barnsley Hospital NHS Foundation Trust and Barnsley Facilities Services (BFS) are committed to promoting equality of opportunity and fair treatment to all applicants regardless of race, nationality, ethnic origin, gender, marital status, mental or physical disability, religion or belief, sexual orientation, age or offending history.

The cost of the DBS (criminal records check) will be met by the successful candidate(s) through salary deduction.

Certificates of Sponsorship

Individuals who may require sponsorship under the skilled worker visa route please use the link below to check your eligibility GOV.UK (www.gov.uk)