Job summary
A
new opportunity has arisen to work within our Procurement Team, this is a new
role due to expansion and investment in the service and is an exciting time to
join the team to continually improve the delivery of the procurement service
The successful post holder
will produce and support the production of high quality, accurate procurement information including but not limited
to monthly reports and dashboards using a range of systems including but not
limited to Oracle, GHX Atamis and Advise Inc. The post holder will
have the ability to extract, develop and analyse data, training and support
will be provided depending upon experience
You will be responsible for interrogation of data to present accurate
and factual information whilst continuously improving data quality, reporting
mechanisms whilst highlighting opportunities. If you enjoy working with data
and continuous improvement this is the job for you!
CHoICE
offer a range of benefits including but not limited to 27 days annual leave plus
bank holidays increasing on length of service, access to an attractive Pension
scheme, car lease scheme, on site gym and other salary sacrifice schemes. In
addition, on the job training and support is provided short courses, formal training
and qualifications are supported from certificates, diplomas to degree level
qualifications.
CHoICE
offer flexible and agile working to support employees work life balance while
delivering an effective and efficient service.
Main duties of the job
The
procurement service includes a number of sub teams; the contracts team,
purchasing team, systems team and materials management team. The service
procures goods, services and works to support CHoICE and South Tyneside and
Sunderland NHS Foundation Trust and has an annual non pay spend profile of over
£120m
The
service is expanding and this post is new to support the central recording of
procurement information in line with Standing Financial Instructions and
Procurement legislation
You will support the procurement and contracting teams to
record and analyse accurate contractual, workplan and pipeline information for
reporting and planning purposes. In addition you will record and
analyse centrally co-ordinated procurement information linked to non-pay spend
to support the service, and produce regular reports and dashboards to ensure
visibility of data and information, highlighting anomalies and opportunities
You will have a keen interest and the ability to record
accurate data and information and analyse data to highlight anomalies and
opportunities from range of systems to continually improve
You will be organised, structured and have a keen eye for
detail. You will be able to prioritise your own
workload with limited support to meet necessary deadlines
You will have excellent communications skills to present
information and gain buy in for specific initiatives from a range of
stakeholders
We will provide the
necessary training & support to the successful candidate
About us
Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.
City Hospitals Independent Commercial Enterprises Ltd (CHoICE - trading since 2014) is a wholly owned subsidiary company of South Tyneside & Sunderland NHS Foundation Trust (STSFT). Based at Sunderland Royal Hospital, providing a full range of Facilities Management, Procurement and Outpatient Pharmacy services. We employ around 650 staff in a wide range of functions, ranging from cleaners, porters, engineers, procurement specialists and pharmacists.
Commitment, Care and Compassion- our Team contribute to the overall hospital environment, providing safe, secure and comfortable facilities for access by patients, staff and visitors. CHoICE is an exciting place to work that will provide you with an opportunity to grow and develop. Many of our staff work flexibly, including part-time and we are committed to offering flexible approaches to work where possible. We provide a range of benefits including Fitness Centre (SRH), cycle to work scheme and access to a Childcare Co-ordinator to help staff with childcare arrangements.
We welcome all applications regardless of peoples race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under-represented groups.
Note we will not accept applications found to be AI generated.
Job description
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.
The
purpose of the Procurement Programme Analyst is to support the production of
high quality and accurate procurement information to ensure the provision of a high
quality procurement and commercial service within the CHoICE procurement team, Trust
Group and wider Integrated Care System (ICS).
The Procurement Programme Analyst will support the
Procurement Programme Manager in the delivery of procurement programmes and
initiatives spanning the breadth of the procurement department which impact on
CHoICE and the Trust. This will include but is not limited to preparing monthly
reports on behalf of the Commercial Director and Head of Procurement in line
with applicable policies and procedures, Standing Financial Instructions
(SFIs) and Procurement legislation.
The Procurement Programme Analyst will support the
production of monthly reports and dashboards using a range of systems including
but not limited to Oracle, GHX, Atamis and Advise Inc. The post holder will
have working knowledge of e-procurement systems and the ability to extract,
develop and analyse data.
The post holder will be responsible for
interrogation of data to present accurate and factual information whilst
continuously improving data quality and reporting mechanisms.
Job description
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.
The
purpose of the Procurement Programme Analyst is to support the production of
high quality and accurate procurement information to ensure the provision of a high
quality procurement and commercial service within the CHoICE procurement team, Trust
Group and wider Integrated Care System (ICS).
The Procurement Programme Analyst will support the
Procurement Programme Manager in the delivery of procurement programmes and
initiatives spanning the breadth of the procurement department which impact on
CHoICE and the Trust. This will include but is not limited to preparing monthly
reports on behalf of the Commercial Director and Head of Procurement in line
with applicable policies and procedures, Standing Financial Instructions
(SFIs) and Procurement legislation.
The Procurement Programme Analyst will support the
production of monthly reports and dashboards using a range of systems including
but not limited to Oracle, GHX, Atamis and Advise Inc. The post holder will
have working knowledge of e-procurement systems and the ability to extract,
develop and analyse data.
The post holder will be responsible for
interrogation of data to present accurate and factual information whilst
continuously improving data quality and reporting mechanisms.
Person Specification
Physical Skills
Essential
- Travel between sites is required.
- Advanced keyboard skills physical skills / hand-eye coordination to accurately and proficiently use a computer keyboard when manipulating data or preparing reports.
Skills and Knowledge
Essential
- Knowledge of a range of procurement systems and practices, underpinned by theoretical knowledge or relevant practical experience.
- Knowledge of developing procurement management information that enables accurate and informed decision making.
- Working knowledge of procurement policies, processes and procurement legislation.
- Excellent knowledge and appreciation of maintaining effective relationships across the organisation to improve data accuracy and reporting.
- Working knowledge of project management and project forward planning.
- Ability to prioritise tasks and objectives effectively utilising available resources.
- Must be able to continuously refine and improve reporting and processes.
- Must be able to communicate effectively with senior colleagues within procurement and key stakeholders across the organisation.
- Must be able to monitor workload and motivate colleagues to continuously improve data accuracy.
- IT skills to include use of Microsoft packages, including Outlook, Word, Excel and Powerpoint.
- Must be able to effectively manipulate large data sets to produce meaningful procurement information.
Experience
Essential
- Experience in procurement in a commercial business.
- Experience of data collection and using tools to measure performance.
- Experience in production of procurement information and reports.
- Experience of spreadsheet, database and computerised applications, preferably Oracle Financials. Able to create adaptable reporting structures and familiar with management of change processes.
- Experience in presenting data in a clear and concise manner.
Desirable
- Experience of NHS finance systems is desirable.
- Experience of Atamis is desirable.
Qualifications
Essential
- Chartered Institute of Procurement and Supply (CIPS) Level 3 or equivalent experience.
- Appropriate Data Analysis Qualification or equivalent experience.
Desirable
- Project Management Qualification (PRINCE2 practitioner) or equivalent experience
- Evidence of on-going professional development
Person Specification
Physical Skills
Essential
- Travel between sites is required.
- Advanced keyboard skills physical skills / hand-eye coordination to accurately and proficiently use a computer keyboard when manipulating data or preparing reports.
Skills and Knowledge
Essential
- Knowledge of a range of procurement systems and practices, underpinned by theoretical knowledge or relevant practical experience.
- Knowledge of developing procurement management information that enables accurate and informed decision making.
- Working knowledge of procurement policies, processes and procurement legislation.
- Excellent knowledge and appreciation of maintaining effective relationships across the organisation to improve data accuracy and reporting.
- Working knowledge of project management and project forward planning.
- Ability to prioritise tasks and objectives effectively utilising available resources.
- Must be able to continuously refine and improve reporting and processes.
- Must be able to communicate effectively with senior colleagues within procurement and key stakeholders across the organisation.
- Must be able to monitor workload and motivate colleagues to continuously improve data accuracy.
- IT skills to include use of Microsoft packages, including Outlook, Word, Excel and Powerpoint.
- Must be able to effectively manipulate large data sets to produce meaningful procurement information.
Experience
Essential
- Experience in procurement in a commercial business.
- Experience of data collection and using tools to measure performance.
- Experience in production of procurement information and reports.
- Experience of spreadsheet, database and computerised applications, preferably Oracle Financials. Able to create adaptable reporting structures and familiar with management of change processes.
- Experience in presenting data in a clear and concise manner.
Desirable
- Experience of NHS finance systems is desirable.
- Experience of Atamis is desirable.
Qualifications
Essential
- Chartered Institute of Procurement and Supply (CIPS) Level 3 or equivalent experience.
- Appropriate Data Analysis Qualification or equivalent experience.
Desirable
- Project Management Qualification (PRINCE2 practitioner) or equivalent experience
- Evidence of on-going professional development
